Download
1 / 21
210 likes | 336 Views
Rechartering 101. Recharter Packages. All pages of the completed Internet Recharter must be submitted for processing. If they are not submitted with the package your charter will be held until the missing pages are received.
E N D
Recharter Packages • All pages of the completed Internet Recharter must be submitted for processing. If they are not submitted with the package your charter will be held until the missing pages are received. • All units chartered by the same organization must have the same Institution Head (IH) and Charter Organization Representative (CR). Unless grandfathered in prior to 1997 all units belonging to the same Charter Partner will have the same unit number.
Page 1 of Recharter This page shows the adult and youth applications which must be attached to the charter. If you have a person(s) added after the recharter was printed you can submit the application(s) with the recharter. If someone on the list has been dropped from your roster, cross their name out and they will be removed. If an application is not submitted they may be removed from the roster in order to process the recharter. Please note, anyone registered after the recharter packet was printed will not appear on the roster and will need to be added when you process your recharter. Proof of Youth Protection Training for new adult members must be submitted to council within 30 days if their training record is not attached to the recharter. If a new adult does not have a Person ID and completes online training it will not reflect in the BSA recharter system until they return to their myscouting.org profile and complete the Council and Person ID fields.
Adult Application Use blue or black ink only Use only capital letters (A machine reads the application) Unit type and number Full legal name Accurate date of birth Social security number Full Address All Questions on the right side of the application MUST be answered. If the question does not apply to you mark it “NA”. Position code and scouting position – these are listed in the application. Email address Original signatures of the applicant, the unit committee chairman and charter organization head or representative. (The scout executive or designee will sign it when it arrives at council. Adult members may register in any number of units, district and council positions as a multiple. (Exceptions – only CR may register in additional positions with in the same unit. A commissioner at any level may not multiple as the unit leader of any unit. If you are a multiple please write it boldly on the application.
Adult Application (Disclosure/Authorization Form) This form must be completed and signed in order to be a registered adult with the BSA. This form is located within the BSA Adult Application . Both this form and the Adult Application must be completed each time a person registers for a new position.
Youth Application Black or blue ink only Unit type and number Use only capital letters (The application is read by a machine. If they are transferring, the unit they are transferring from must be referenced. Full legal name Date of Birth (This must be accurate.) Full Address Parent’s full name Scout Parents and/or Tiger Cub Adult Partners must supply their date of birth. Youth in the first grade must have a Tiger Cub Adult Partner. Their adult partner must also supply their address. Original signatures of all must be provided by the parent or legal guardian and the unit leader or designee. (If 18 years old or older they may sign in place of a parent. If the adult and youth have different addresses the parent or legal guardian that lives with the youth must send in a letter stating they give permission for the youth to participate in scouting with the adult that is referenced on the application. If the scout is a multiple please write “Multiple” clearly on the top of the application.
Page 2 of the Charter The Executive Officer (IH) Signature The Commissioner will sign after the recharter is reviewed and determined to be complete. If the packet is incomplete the contact person will be notified and the charter will be returned to the District Executive without processing. The Unit Leader Signature (CM, SM, SK, NL, VC) Please note: The Unit Liability Insurance Fee (Charter Agreement) has been increased from $20 to $40. If your charter does not reflect the change, the unit will still owe $40 for this fee.
Additional Changes If you are not using Internet Rechartering or cannot go back to make changes because you have already submitted, you can make written changes to the charter. Position changes can be made here. (If you are changing the IH, CR, or Unit Leader additional paperwork will required. See next page) Exception: Tiger Adult Partners and Scout Parents that are moving to a leadership position must submit an adult application. If you need to remove someone from the roster cross them out.
Changing the IH, CR, CC or Unit Leader • IH – the DE will meet with the new IH and complete the New Unit Form. • CR, CC and/or Unit Leader – An application must be completed to change these positions. Also, we ask the unit provide us with instructions that state the new position for the person that is being removed. If instructions are not submitted, they will become committee members.
Multiple Registrations • A scout is a multiple if they are registered in more than one unit and only pays one registration fee. Scouts may be registered in any number of troops, teams, crews and ships. • Note Exceptions: • If a scout is registered in more than one troop he must pay a registration fee for all troops registered. • If the scout is in an explorer post and a traditional unit, such as a troop or crew, he is not considered a multiple. (Exploring is a separate organization within BSA) • If the Scout is registered in a crew they must also pay to be a registered adult in a troop if eligible. • A scout cannot be registered in more than one Pack.
Multiple Registrations continued • Adult leaders may register in any number of units, district and council positions. • Note Exceptions: • Only the Charter Representative (CR) may register in an additional position within the same unit and only as the Committee Chairman (CC) or a Member of the Committee (MC). No other adult may be registered in more than one position in the same unit. • A Commissioner at any level may not multiple as the unit leader of any unit: Cubmaster (CM), Scoutmaster (SM), Venture Advisor (NL), Varsity Scout Coach (VC) or Skipper (SK).
Multiple Registrations If a scout is a multiple and it was not coded in the internet rechartering process, mark it on the recharter and include the unit number in which the scout will be paid. Please note, there is no guarantee that the unit you paid with will be the unit the funds are taken from. The Registrar will do what she can to process this the intended way but units that have not submitted their recharter or have problems will not be processed until they are in good order. We will not hold up another unit’s recharter so the multiple may not be processed first in the paid position. Members will receive a registration card from their primary (paid) registration only.
Dropped Youth Members This page shows all the individuals you have removed from your charter. If the someone was accidently removed but is still with the unit, draw a line through them and a write a note asking for them not to be removed.
The second to last page Adults without Youth Protection Training Report Everyone on this list does not have current Youth Protection Training. If they have completed their online training but did not include their Person ID in their myscouting.org profile it will not show in the BSA system. Please attach a copy of their training certificate if they appear on this list. If a training certificate is not attached the charter may not be processed until it is received or the person will be removed from the roster if not in a required position.
Last Page This indicates who may be contacted in case there are questions or additional documentation required.
Charter and Insurance Payment • Please make sure two checks are enclosed. • National Recharter Fees • Accident Insurance Premium
Scout Executive (or Designee) Approval Form If a unit has less than 5 members or more than 100 members this form must be completed by the District Executive. He will have the Scout Executive (or Designee) sign the form. If the form is not included the unit cannot be processed.
Annual Charter Agreement This form is not the responsibility of the unit. District Executives will insure the Annual Charter Agreement is completed and signed by the Charter Organization and a representative from the Council. They will insert this form into the packet during the review process.
What happens after the unit gives the Charter to their Commissioner The District Commissioner will review all documentation to insure: • All applications are completed and attached. • The Executive Officer (IH) and the Unit Leader (CM, SM, VC, SK or NL) have signed. • All required positions are filled. • The minimum number of scouts is met. • The unit has supplied a contact person. • Returning leader’s have current Youth Protection training. • If the fee and insurance checks are attached and the charter is completed correctly, the Commissioner will sign the charter and forward it to their District Executive.
What happens when the District Executive Receives the Charter. • They will review the same items as the Commissioner. • They will attach the signed Annual Charter Agreement. • If applicable, they will have the Scout Executive sign the appropriate form if the unit has less than 5 or more than 100 members. • If the District Executive contacts the Commissioner for additional documentation, the Commissioner will contact the unit for missing documentation. They will have the unit missing items it to the District Executive. • They will sign page one on the top right corner of the recharter confirming it has been thoroughly reviewed. • They will forward the packet to their supervisor for final review.
Final Review • The North Area Director or Assistant Scout Executive will make the final review before the packet is submitted to the Registrar for processing. • If the packet is not in good order it will be returned to the District Executive to be completed. It cannot be processed until everything is in order. • The supervisor signs the top right corner of page 1 when ready for processing.
