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Consolidated Quarterly Reporting for the Technical Secondary Schools Recapitalisation Programme

Consolidated Quarterly Reporting for the Technical Secondary Schools Recapitalisation Programme Quarter 2 (July – September 2011). Presentation to Portfolio Committee on Education (PC) 22 November 2011. PURPOSE OF THE RECAPITALISATION OF TECHNICAL SCHOOLS.

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Consolidated Quarterly Reporting for the Technical Secondary Schools Recapitalisation Programme

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  1. Consolidated Quarterly Reporting for the Technical Secondary Schools Recapitalisation Programme Quarter 2 (July – September 2011) Presentation to Portfolio Committee on Education (PC) 22 November 2011

  2. PURPOSE OF THE RECAPITALISATION OF TECHNICAL SCHOOLS The purpose of the recapitalization of technical schools is to improve conditions of technical schools and modernize them to meet the teaching requirements of learners in the technical fields and increase the number of suitably qualified and technically skilled graduates from these schools. The project is administered as a conditional grant and is implemented by provinces during the MTEF 2011/12-2013/14.

  3. THE REPORTING FRAMEWORK The Technical Schools recapitalisation grant framework requires the Department of Basic Education to monitor compliance with the reporting requirements by ensuring that provinces report monthly on their cash-flow projections and quarterly on their performance targets. As at 31 October 2011 the Department had received signed copies of the reports from Mpumalanga, North West and Western Cape. Other provinces have submitted draft copies of their reports. The Department has also relied on the expenditure reports received from provincial treasuries in order to make analysis of the quarter performance.

  4. GRANT/PROJECT OUTPUTS Building or re-designing workshops at technical schools to support the technical subject offerings ( Annual Target: 32); Refurbishing workshops in technical schools to comply with safety laws and to meet minimum industry standards (Annual Target: 147); Buying and installing new machinery and equipment consistent with the technical subjects that are offered in technical schools (Annual Target: 191); and Training and up-skilling teachers at technical schools to acquire new trends, practical skills, and developments in their technical subjects (Annual Target: 578).

  5. PERFORMANCE REPORTING

  6. TRANSFERS AND EXPENDITURE AS AT 30 SEPTEMBER 2011

  7. COMPARISON OF FINANCIAL PERFORMANCE FOR 2010 & 2011

  8. ANALYSIS OF THE QUARTERLY REPORTS • The transfer of funds to all province of R60 million has been effected to date. Expenditure has increased from R39 million in the first quarter to R51, 2 million, with Mpumalanga having the highest expenditure at R16,4 million. • In comparison to the same period last year, the expenditure for 2011/12 has substantially increased. • The overall expenditure and delivery of outputs has, however, not significantly improved as expected during the second quarter. As much as 85% of the transfers have been spent, only 26% has been spent on the overall allocation. The expected norm for expenditure during this period is 30% or more of the annual allocation and this should increase substantially based on the direct transfers to schools.

  9. CHALLENGES FACED BY THE IMPLEMENTING AGENCIES

  10. OVERALL CHALLENGES FACED BY THE IMPLEMENTING AGENCIES • Lack of integrated operational planning at provincial level between the different sections/directorates of the provincial departments of education and other departments such as Public Works, Infrastructure etc. • Delays in processes such as development of tenders, approval of procurement processes and payment have adverse effect in the efficient implementation of the grant. • Inadequate on site monitoring of delivered outputs by the provincial and national coordinators creates a lack of information that would be used for proactive responses.

  11. INTERVENTIONS TO MITIGATE CHALLENGES BY THE DEPARTMENT On-site support to the provincial officials in terms of addressing the delays related to the procurement processes is being provided and it forms part of the continuous grant monitoring plan; Guidelines to assist in the implementation of the project have been developed such as detailed procurement plans and specifications for tender documents, The development of a transversal tender for all procurement items is being reconsidered by provinces; and Based on the expenditure recorded it evident that the provisions of the Division of Revenue Act, Section (16)(1)(c) with regards to withholding of transfers should be applied to the following provinces with lower expenditure: Eastern Cape, KwaZulu-Natal, Limpopo and North-West. The establishment of a dedicated unit to enhance the implementation of the grant will also play a crucial role.

  12. RECOMMENDATION • The Committee is requested to note the following: • Performance of the programme for the second quarter of 2011/12 • 2. The establishment of a dedicated unit within DBE to enhance the performance of the programme.

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