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PORTFOLIO COMMITTEE ON HIGHER EDUCATION AND TRAINING

This portfolio committee presentation discusses the governance and administration challenges faced by a higher education institution. Topics covered include enrollment planning, administration of bursaries, credibility of examinations, partnerships with industries, student housing, pass rates, and academic improvement plans.

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PORTFOLIO COMMITTEE ON HIGHER EDUCATION AND TRAINING

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  1. PORTFOLIO COMMITTEE ON HIGHER EDUCATION AND TRAINING Presenter: PRINCIPAL | CEO (Acting): Neil Maggott

  2. GOVERNANCE AND ADMINISTRATION GOVERNANCE: • Currently NO College Council • Previous Council – 100% constituted • Previous Council term ended 31 December 2013 • Minister (DHET) called for nominations in November 2013 • Sub Committees of Councils functional up to end 2013 • Academic Board • HR Committee • Finance Committee • Audit Committee • Meetings 1 per quarter (Pre-determined schedule)

  3. GOVERNANCE AND ADMINISTRATION • GOVERNANCE CONT: • SRC: All Campus SC constituted for 2014 with Campus SC Chairpersons elected • Council minutes part of College External Audit • Currently in a difficult Legislative space – No Council

  4. GOVERNANCE AND ADMINISTRATION ADMINISTRATION • Principal | Chief Executive Officer (Acting) • 3 of 4 Management posts filled • Deputy Principal: Finance – vacant (Requested DHET to advertise for filling in May 2013) – No advert yet • Moratorium placed on the filling of ADMIN posts since 2003 – 26 vacant posts • 86% of Administration Posts - College Funded • Current Administration Units – Central Operations: • HR, Finance, Quality, Marketing, MIS, SSS • No Organogram and post provisioning norms

  5. ENROLMENT PLANNING • ACADEMIC CALENDAR NOT IN SYNC WITH THE REST OF THE POST-SCHOOL SYSTEM • NON-ENTRANTS TO UNIVERSITIES AND UNIVERSITIES OF TECHNOLOGY – TOO LATE

  6. ENROLMENT PLANNING – 2013 (DHET FUNDED)FTE’S

  7. ENROLMENT PLANNING - 2013 (NSF)(FTE’S)

  8. PLANNED vs. ACTUALS 2013(FTE’S)

  9. ENROLMENT PLANNING – 2014(FTE’S)

  10. ADMINISTRATION OF NSFAS BURSARY • Bursary guidelines to be published at the start of the last quarter of each year • Applications for Bursaries for the following year can commence in October of each year • On-line application system directly to NSFAS to be implemented • Approvals to be given before commencement of course • DHET advocacy can commence in September • Means Test criteria – HHI of R 122,000 not reviewed for 3 years • College Bursary Admin done manually

  11. ADMINISTRATION OF THE NSFAS BURSARY – ALLOCATION 2013/2014(Student Numbers)

  12. ADMINISTRATION OF NSFAS BURSARY –PAYMENT SCHEDULE 2013

  13. CREDIBILITY OF EXAMINATIONS • Quality of language in the papers: translations and subject terminology • Errata only arrive at the college > hour after commencement of exam: students left • Marking guidelines by examiners have up to 40% discrepancies • Quality of memorandum poor • No early notice of resources that will be allowed in the exam session

  14. CREDIBILITY OF EXAMINATIONS • Late publication of results hampers registration for next trimester/semester • NO Examiners and Moderators reports before next enrolment/academic term • Incorrect exam paper in envelop when opened in exam room – N4 Intro: Communication 2012 instead of 2013 • Business Studies exam papers exactly the same as previous years • Exams under investigation – delay in release of results

  15. PARTNERSHIPS WITH INDUSTRIES FOR STUDENT PLACEMENT • No Organisational Structure & Post Provisioning Norms • SLO : KPA to assist colleges. • No IOD cover for learners • Standardise stipends • Statutory requirement for Business • Current Partnerships : 72

  16. WORKPLACE EXPOSURE – STUDENT PLACEMENTS

  17. STUDENT HOUSING • FOUR COLLEGES (18 CAMPUS) WITHIN 50KM RADIUS • LARGELY OUT-OF-PROVINCE STUDENTS • HOME-AWAY-FROM-HOME: NO REGARD FOR HOUSE RULES

  18. STUDENT HOUSING

  19. PASS RATE, DROP-OUT AND THROUGHPUT RATES - NATED

  20. PASS RATE, DROP-OUT AND THROUGHPUT RATES

  21. PASS RATE, DROP-OUT AND THROUGHPUT RATES

  22. PASS RATE, DROP-OUT AND THROUGHPUT RATES

  23. ACADEMIC IMPROVEMENT PLAN ENTRANCE • Developed Placement scales for each Programme. • Developed a Student Course Information Booklet and Induction programmes • All academic staff attend Academic Induction workshops • Educator Manual :Academic Management Plan, Assessment Plan, Intervention Plan and relevant Academic Policies and Procedures. • Career Guidance by Student Support Services. • Identifying at risk students for special monitoring and intervention

  24. ACADEMIC IMPROVEMENT PLAN ON COURSE • Continues ICASS Guideline Workshops • Assessment/Moderation and Monitoring Workshops for designing Assessment Instruments and –Tools, Building and maintaining Portfolios of Assessment • Regular Subject Focus Group Meetings • Regular class visits by Managers to support lecturers. • Open learning centres at all campuses. • Monthly Academic Managers Monitoring Meetings • Extra classes (Intervention classes). • On-line Level 2 English/ Maths Lit / Mathematics assistance

  25. ACADEMIC IMPROVEMENT PLAN • ON COURSE CONT • Monitoring that students are regularly given homework/assignments • Referrals to the Student Support at Risk programme. • Student Support Mentor/ Mentee programme. • Staff training for Maths/ Math Lit and new curricula. • DHET curriculum (NCV) workshops for new and revised subjects. • Assist with Work Integrated Learning (WIL) by placement of students in industry. • Invite Guest lecturers/Industry experts to deliver lessons. • Arrange industry visits for student for work exposure.

  26. INFRASTRUCTURE PLANS (2014 – 2015)

  27. THANK YOU

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