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PO computerisation

PO computerisation. Operating environment and applications. Introduction. Computerisation started in India Post with DOP mail system to support counter operations Next level was the introduction of VSAT system for MO transmission

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PO computerisation

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  1. PO computerisation Operating environment and applications

  2. Introduction • Computerisation started in India Post with DOP mail system to support counter operations • Next level was the introduction of VSAT system for MO transmission • With the advent of Windows OS, the current form of computing started in 1998 with introduction of Meghdoot and Sanchay Post

  3. Operating environment - Windows • A server running Windows 2x server housed in a secure environment and physical access regulated • Clients running Windows desktop operating systems (Windows 2000, xp, vista or 7) and physically connected to the server through cables • All LAN cables connected centrally to a hub/switch forming star or star-bus topology • Server and clients are bound by domain concept to implement user and share level security • One or more systems connected to internet through service provider to run internet based applications or to exchange data with central server for WAN based applications • Periodically updated with service packs or automatic updates

  4. Operating environment – SQL server • SQL Server is an RDBMS to manage data • The server component is installed in the server • Client component installed in all clients • All applications running in the environment work with data in application specific databases residing in SQL Server • Includes tools to manage and secure data and databases • Needs to be secured against inadvertent or intentional manipulations • Needs to be updated with service packs

  5. Operating environment - applications • All PO applications use the Windows/SQL server environment • Databases and server components reside in the server • Client components installed in clients connect to the server/databases to run applications for performing routine operations

  6. Applications in use • LAN based applications • Meghdoot (PTC Mysore) • Point of sale, Postman, subaccounts, treasury, SB cash, MO compilation (HO only), Accounts(HO only) • Sanchay Post (Datanet systems limited) • Front office (SO and HO) • Back office – SOSB, SBCO (HO) • WAN based applications • ePayment (PO) • eMO (PO) • Speednet (PO & SPC) • RNet (RMS)

  7. Applications in use(other tools) • WAN based tools • WUMTS • ePost • iMO • IFS • IPS data updation

  8. Functioning of PO applications Overview

  9. Applications for routine use in POs • Meghdoot • Point of sale, Postman, subaccounts, treasury, SB cash all working in integrated environment (HO and SO) • MO compilation, Accounts, Accounts(PBS) in HOs • Sanchay Post • Counter module in HOs and Sos • SOSB and SBCO module in HOs • e-enabled applications • eMO, ePayment, Speednet

  10. Applications used in other offices • Sorting office • RNet • Speedpost sorting hub • Speednet

  11. Functionalities of applications • Point of Sale • Booking of all categories of accountable articles of letter and parcel mail for inland and foreign countries. • Booking of speed post and EPP articles • Financial transactions – Booking of MOs ,eMOs, MO Videsh, PLI,RPLI,TRC,UCR. • e Payment transactions –Collecting bills, NPS transactions • Booking of eVP transactions • Sale/Payment of IPOs • Maintenance of IPO Stock Register

  12. Functionalities of applications • Postman Module • Receipt of Registered bag/Parcel bag • Invoicing the articles (RLs/MOs/RPs /eMOs /Unpaid articles) to the postmen . • Invoicing the articles to be kept in deposit/direct delivery • Invoicing the articles to the BOs /SOs • Generating the related reports • Transfer the MO data to the treasurer for payment of cash to the postmen • Accepting the returns from the postmen • Submission of the postmen accounts • Window delivery/payment of the articles/Mos • Generating MO paid lists, abstracts ,performance reports

  13. Functionalities of applications • Subaccounts • Integrates and monitors subordinate office accounts(HO monitors SO accounts, SO monitors BO accounts) • Preparation of the SO slip/BO slip invoicing the documents sent along with the Cash/Stamp remittance particulars • Preparation of the SO/BO Summary • Verification and adjustment of the remittances received and sent • Preparation of the transit summary and the advance summary

  14. Functionalities of applications • Treasury • Receipt of cash /cheques from the counters-Point of sale, SB cash and subordinate offices • Receipt of cash from the postmen • Receipt of cash /stamps from the HO/PSD • Payment of cash to the counters, postmen • Remittance of cash,stamps,cheques to the subordinate offices • Sale of stamps, publications • e Payment transactions • Generation of TCB,SO daily account /HO Summary • Generation of stamp balance register

  15. Functionalities of applications • Accountant • Drawal of pay bills • Maintenance of GPF accounts • Maintenance of Schedules of various transactions –eg., PLI,RPLI, UCR etc., • Drawal of other bills • Contingent bills • Bank reconciliation • Pension Payment • Generation of cash book, cash account

  16. Functionalities of applications • Sanchay Post • Online transactions module • Acceptance of deposits and investments in all types of accounts and certificates • Printing of passbook entries and scanning of signature of depositors • Allowing withdrawal, closure, discharge • Automatic transfer of interest between accounts • Transfer of transaction files for upload between HO and SOs • Generation of transaction reports • SOSB module (working at HO) • Posting/updating SO transactions at HO • Generating reports including consolidated journal

  17. Functionalities of applications • eMO • Electronic transmission of Money orders from booking office to payment office • Facilities like one-to-many, many-to-one are available • Tracking available for customer and MIS reports available for management • ePayment • Electronic transfer of bill data from accepting office to desired payment office of the biller • Electronic transfer of NPS and RMFS data • MIS reports of transaction data

  18. Functionalities of applications • Speednet • Installed in POs, Speed post sorting hubs handling speed post articles • Collection of speed Post articles from booking point • Receipt of speed post bags and contents thereof • Collection of articles from BNPL/bulk customers • Closing and despatch of bags to destinations • Issue of articles to beats, other offices and accepting returns/entering remarks • Generating transaction reports • Includes communication module for exchange of article and bag data with central server • Has tracking facility of articles and MIS reports • Also provides quality reports under MNOP for management to aid mail planning and improving performance

  19. Functionalities of applications • RNet • Integrates registered/insured/VP letter mail transactions across Post Offices and Sorting offices • No separate application deployed in POs – Articles booked in Point of sale, despatch list generated thro’ despatch module, issued to beats for delivery in Postman module • In sorting offices, RNet application deployed to receive bag and content articles, include articles in bag for despatch and generate standard reports • Communication module working in PO and RMS offices exchanges article and bag data with central server • Facilitates tracking of registered letter mail for the customer • Provides transaction related MIS to management

  20. Thanks

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