Presentation Transcript

1. ECU iProcurement Oracle E-Business Suite iProcurement In use since ~2001 447 Users 131         Approvers only 35           Stationery only 281         General users Upgrade to Release 12.1.3 in October 2012
2. Catalogues 4 Internally hosted in Place: Ricoh Australia (MFDs)       102 items Laser Exchange   (Toner)       82 items Drake Recruitment          21 items IPA Personnel                   12 items
3. Catalogue Example
4. Shopping Lists Shopping Lists in place for facilities contractors: Painters Carpentry Electrical Glazing Plumbing Pest Control
5. Shopping Lists
6. Smartforms In place for standard operating environment (SOE) computers from Dell
7. Internal Catalogue v Shopping List v Smartform Internal Catalogue – Supplier provides items and agreed prices to enable pick list Shopping List – Used where catalogue not available but set prices/rates are agreed with supplier Smartform – used to default specific fields for non-catalogue common-use items
8. Staples Punch Out - Ordering ECU staff punch out to Staples site Select items and return to ECU iProc E-Commerce gateway validates category and ECU-side coding Requisition created and PO transmitted when approved
9. Staples Punch Out - Invoicing ECU runs a process In E-Bus which ‘pulls’ the invoice file from Staples’ servers and loads into AP automatically using standard API 2 way matching only (invoice to PO – no receipting of goods) ECU now investigating development of a punch out with Dell for SOE equipment
10. eInvoices Supplier sends invoices as an electronic file AP staff format using More4Apps and upload into Oracle E-Bus Can be matched to PO if required In place: Australia Post, Telstra Cabcharge, Ricoh Toll, Courier Australia, TNT
11. Future Initiatives Reduction in suppliers – focus more on shopping list basis rather than supplier (restricting choice) More electronic transacting (Fleetcare, Dell) Contract management through iProc