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2007 AYP Update: Performance Reporting and Appeals Process

This document provides an update on the 2007 Annual Yearly Progress (AYP) results, including district and campus performance, appeals process, and upcoming changes for the 2008 AYP calculations. It also discusses exceptions for districts with special circumstances and the federal cap on proficiency rates.

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2007 AYP Update: Performance Reporting and Appeals Process

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  1. 2007 AYP Update Performance Reporting Division Texas Education Agency TI ESC Meeting September 18, 2007

  2. 2007 AYP State Summary Results • 86% of districts and 79% of campuses met AYP in 2007. • 59 districts and 284 campuses are in Title I School Improvement for the 2007-08 school year. • Of those missing AYP, 29% of districts and 10% of campuses missed AYP solely due to the 3% cap in 2007 compared to 60% of districts and 35% of campuses in 2006.

  3. New AYP Features for 2007 • Region Data Products are now available. • AYP Data Tables for each ESC Region • List of district and campus AYP Status and SIP Labels for each ESC • Multi-year SIP State History for 2003-2007 for each district and campus.

  4. Schedule for 2007 AYP Appeals andFinal Release • August 27: Deadline for parental notification of School Improvement Requirements • September 7: Appeals deadline (must be postmarked by this date) • Late November/early December: Districts will receive their appeal decision notification letters and TEA will release final 2007 results updated with the results of appeals.

  5. 2007 AYP Appeals • A total of 112 School Districts have submitted Appeals • This represents 250 total AYP appeals: • 50 School District appeals • Of the 50 district appeals, 23 have requested an Exception to the Federal Cap for Other Circumstances • 200 Campus level appeals * Appeal numbers are as of September 18, 2007

  6. General Considerations forAYP Appeals • Appeals are not a data correction opportunity. • Appeals are not considered for areas where a district/campus Met AYP or was Not Evaluated. • Appeals are considered for areas where AYP was missed, even if the result would mean the district/campus still misses AYP overall.

  7. Other Circumstance Exceptions • Districts with students served by Regional Day School Programs for the Deaf may also submit an online application for an exception due to other circumstances. • The federal cap exceptions process conducted automatically in the AYP system did not cause the state to exceed the 3% cap. • Other circumstance exceptions are allowable and should be submitted as a regular appeal through the online system.

  8. Exceptions Process • The federal 3% cap is extended by the number of Exceptions. • Total Cap applied to eligible districts: Federal 3% cap + Total Exceptions • See the Exceptions section of the 2007 AYP Guide for a detailed description of the Exceptions process. • The AYP Information Packet, available on the TEASE Accountability website, provides information on the exception process.

  9. 2008 AYP Preview • Performance standards for 2007-08 will remain the same as for 2006-07. • Under the NCLB Act, all states are required to assess students in science during the 2007-08 school year. However, the statute does not require that the science assessment results be used for calculating AYP. Any such changes would require an amendment to the statute which could possibly occur after final reauthorization of NCLB.

  10. 2008 Assessments included in AYP Calculations * Students in their First Year in U. S. Schools are counted as participants, but excluded from the performance calculation.

  11. 2008 Assessments included in AYP Calculations (cont.) * Students in their First Year in U. S. Schools are counted as participants, but excluded from the performance calculation.

  12. 2008 AYP Preview In general, the federal cap process has been applied to Texas schools in the following steps: • Determine the district’s total participation count, based on the school district’s total participation denominator for the Reading/English Language Arts and Mathematics. This count is based on students identified as enrolled on the day of testing in grades 3 – 8 and 10 only. • Apply the percentage to the total participation count for the cap limit on 1% or 2% proficient results.District Participation Denominator x .01 = TAKS-Alt LimitDistrict Participation Denominator x .02 = TAKS-M Limit

  13. 2008 AYP Preview An Important Note about Alternate Test Administration • It should be emphasized that the federal cap relates to counting students as proficient for AYP purposes only and does not provide direction to ARD committees regarding how students with disabilities should be assessed. For students with disabilities receiving special education services, state policies and procedures related to assessment decision-making are detailed in the TEA publication titled Admission, Review, and Dismissal (ARD) Committee Decision-Making Process for the Texas Assessment Program. • It is important that local school districts ensure that appropriate assessments are selected and administered to students with disabilities.

  14. 2008 AYP Preview • The process for determining which students are included or excluded in accountability if the 1% or 2% caps are exceeded has not yet been determined. • The USDE federal regulation released in April 2007 provides specific guidelines on the implementation of the federal cap. Districts cannot exceed the 1% cap for TAKS-Alt.  However, if they do not fully use the 1% cap, then they can exceed the 2% cap (up to 3%).  • In other words, TAKS-M proficient scores may “spill over” beyond the cap, but the TAKS-Alt may not.

  15. 2008 AYP Preview One Possible Scenario: • Subject Area: Reading/ELA Total Number of AYP Participants in District = 742 (Grades 3 – 8 & 10 only)1% x 742 = 7.42 8 students may be counted as proficient in AYP from TAKS-ALT 2% x 742 = 14.8415 students may be counted as proficient in AYP from TAKS M3% is the total number of students, or 23

  16. 2008 AYP Preview Second Scenario: • Subject Area: Reading/ELA Total Number of AYP Participants in District = 742 (Grades 3 – 8 & 10 only)1% x 742 = 7.42 from 0 - 8 students may be counted as proficient in AYP from TAKS-ALT 2% x 742 = 14.84from 16 - 23 students may be counted as proficient in AYP from TAKS MThe combined total is 23 students, or 3%

  17. 2008 AYP Preview • Letter to School Districts will be issued this week on Assessments for Students Served by Special Education for the 2007–2008 School Year • The 2008 Adequate Yearly Progress (AYP) Guide will include the details of the federal cap process and will be available on the Texas Education Agency website in late spring 2008. • Examples like those in the AYP Information Packet, available from the TEASE Accountability website, may be incorporated into the AYP Guide federal cap process description.

  18. 2008 AYP Preview Timeline • Standard setting for the TAKS-M assessment will not be completed until August 2008. • Discussions have begun with the USDE to modify the 2008 AYP timeline. • Texas will request that the preliminary 2007–2008 AYP status and the corresponding 2008–2009 School Improvement Program (SIP) status be released after the beginning of the 2008–2009 school year. 

  19. AYP Resources • Email the Division of Performance Reporting at performance.reporting@tea.state.tx.us. • Phone the Division of Performance Reporting at (512) 463-9704. • AYP Guide posted online at http://www.tea.state.tx.us/ayp/

  20. Additional Information for ESC Staff • The Texas Education Agency Security Environment (TEASE) Accountability Website is available to all Region staff. • Multi-District User Access is also available for access to confidential or student level AYP results. • Access to the TEASE Accountability website through a Multi-District User account requires an application found at: http://www.tea.state.tx.us/forms/tease/accountability.htm

  21. Additional Information for ESC Staff • TEASE access is provided by completing one form for each school district for which you request access. • The superintendent signature of each school district is required on the form. • All completed forms for each school districts should be included in your request. • Please note your existing TEASE login on the form.

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