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Collaborative Approaches

Collaborative Approaches. Emergency Preparedness Fleet Management. Inter-Agency Emergency Preparedness Working Group (East & Central Africa). Catholic Relief Services CARE International Concern Universal I R C MERLIN MSF – LCN Save the Children UK Tròcaire Oxfam GB

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Collaborative Approaches

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  1. Collaborative Approaches Emergency Preparedness Fleet Management

  2. Inter-AgencyEmergency Preparedness Working Group(East & Central Africa)

  3. Catholic Relief Services CARE International Concern Universal IRC MERLIN MSF – LCN Save the Children UK Tròcaire Oxfam GB RedR - Engineers for Disaster Relief VSF - Belgium World Vision Intl. International Office for Migration International Federation of Red Cross & Red Crescent Societies UNICEF UNHCR UNDP UN-OCHA UN-WFP UN-Operation Lifeline Sudan Participants

  4. Aims & Objectives • Added value of personal contact and thus better knowledge of partner organisations; • Improved understanding of: • Joint preparedness capacity and response capability; Training needs; ICT • Technical information sharing. • Opportunities to agree and set standards/specifications • During emergencies there should be better coordination to complement existing structures and avoid ‘reinventing the wheel’.

  5. Sub Working Groups Technical staff collaborate in four sub-working groups: • Supply-Chain Management; • Training; • ICT • Emergency Preparedness.

  6. 1. Supply Chain Management Achievements: • Agreement to share resources: • Relief supplies, human resources / expertise; • Procurement: joint framework agreements (LTAs) • Agreement on common specs for relief items; • Enhancing compatibility of logistics systems • e.g. Vetting of suppliers and service providers; • Developing cross-border contacts to facilitate deployment of stocks and staff;

  7. Supply-chain concerns • Few benchmarks and KPIs for procurement. Limited management information; • Low priority; poor ‘senior-level’ understanding (inefficiencies and wasted resources) • Different degrees of procurement centralization among organizations. • Catalogues – can there be a standard approach?

  8. 2. Joint Training Objectives: • Collaborative, coordinated approach to promote efficient use of funds. • Information sharing on: • Upcoming training events • Effective use of training organisations; • Capacity for Sphere trainings; • Joint concept papers/proposals to donors; (Plan research consultancy to assess training needs and capacity).

  9. 3. ICT Objectives: • Develop means to standardise equipment and software; Now sharing information on: • Experiences with commonly used equipment; • New products and suppliers. • Means to share telecommunication systems: • Pre-positioning of VSAT for emergencies. • Develop / utilise regional databases and web sites. • Family tracing databases etc. for IDPs/Refugees

  10. ICT concerns • Organisations very set in their ways! A reluctance for change (e.g. Software and hardware); • A need to develop industry standards; • Too much talk and not enough action!

  11. 4. Emergency Preparedness Achievements: • Joint contingency planning; • Developing means of using joint assessment teams; • Developing initiatives for information sharing and disaster response coordination; • Research consultancy planned to start end February ‘04 • Sharing information on early warning systems .

  12. Fleet Forum

  13. Global Fleet Forum Established by: • UN World Food Programme • World Vision International • International Federation of the Red Cross

  14. APSO CARE CRS Concern Fritz Institute Global Road Safety Partnership GTZ ICRC IFRC Jacana MSF Belgium, Holland & France NCA Norwegian Red Cross Norwegian Refugee Council OSCE Oxfam GB RedR Swedish Rescue Services Agency Tearfund TPG Transaid UNDP/IAPSO UNDPKO UNHCR UNICEF UNWFP WHO World Vision Intl. Participants

  15. What participants represented • 30 organisations – UN, Intl. NGO. • Fleet of 45,000 vehicles • Spend $800 million per year on operating costs • Procure annually about 6,000 vehicles

  16. Topics discussed • Fleet Management Systems • Training • Security /Road safety • Procurement

  17. Issues What are the best ways that we could collaborate to: • Agree common specs? • Negotiate collectively with suppliers for low prices and fast delivery times? • Negotiate lease agreements? • Share transport resources during a crisis? • Share training capabilities?

  18. Way Forward • Map specs of the key vehicle types - establish set of common ‘aid vehicle’ specifications; • Info on FMS - advice on best systems to use; • Security and road safety - regulations within each organisation? • Map training material and courses -overview of who does what, where? • Establishment of a Forum Web Site and appointment of Fleet Management Information Coordinator.

  19. Overall…. • What lessons can be learned from private sector collaborative approaches? • How can organisational politics and competition be overcome? • What should be the interface with other aid sector consortia?

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