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PC Acquisition Value For Money Efficiencies & IT Panel

PC Acquisition Value For Money Efficiencies & IT Panel. Stuart Campbell Head of Information Systems. History – 5 years ago!. Inconsistent approach to Personal Computers across the authority PC replacement not planned or effectively budgeted for

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PC Acquisition Value For Money Efficiencies & IT Panel

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  1. PC AcquisitionValue For Money Efficiencies & IT Panel Stuart Campbell Head of Information Systems

  2. History – 5 years ago! • Inconsistent approach to Personal Computers across the authority • PC replacement not planned or effectively budgeted for • Large number of “failing” PCs preventing major projects moving forward (e.g. SHARP, TWWW) • Incompatibility and varying age of PCs leading to increased support costs and reduced productivity of users

  3. Current Position • All PC’s from single supplier - DELL • 3 year replacement cycle • Leased arrangement – with budgets in place • Managed by HBS and Corporate ICT • Installations undertaken by Serco to fixed standards

  4. Are We Paying Too Much? • High Street deals not operable in the HCC networked environment • All PCs acquired via CBC consortium arrangement • For comparison we have recently reviewed costs from range of suppliers for comparable kit – ranging from £510 to £725 per desktop • Currently paying £586 for Dell standard desktop to meet specification requirements • However, market moves fast and there are other considerations…………

  5. Other Considerations • Single supplier arrangement • Single support skill set • Incompatibility issues reduced • Servers from same supplier • Support overheads kept to minimum • Advantages of “chasing the market” are lost if support costs escalate

  6. Is Leasing Still Viable? The position now:- • 3 year replacement programmes in place and replacement budgets established • Standardisation and sign up to corporate framework in place. All kit supported under single mechanism • Shift in leased v purchase costs • Greater volumes of PCs (currently 5969) • Capital investment required to move away from leasing

  7. Cost V Savings 3 year replacement model:- • £810,900 cost yr 1 • £300,400 cost year 2 • £210k saving subsequent years • 9 year payback period

  8. Recommendations • Make necessary 2 year investment to move to purchasing • Move to fully purchased model within 3 years • Continue to manage replacement with same mechanisms to ensure consistency etc • Explore feasibility of moving to 4 year replacement for some desktops. Not applicable to laptops.

  9. PC Value For Money Questions?

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