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TEXAS BOARD OF PARDONS AND PAROLES

TEXAS BOARD OF PARDONS AND PAROLES. Legislative Appropriation Request FOR THE 83 RD LEGISLATURE. FISCAL YEARS 2014 AND 2015. OUTLINE. ORGANIZATIONAL CHART STRATEGY REQUEST, PERFORMANCE MEASURES OPERATING BUDGET LEGISLATIVE APPROPRIATION REQUEST BY STRATEGY SUMMARY

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TEXAS BOARD OF PARDONS AND PAROLES

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  1. TEXAS BOARD OF PARDONS AND PAROLES Legislative Appropriation Request FOR THE 83RD LEGISLATURE FISCAL YEARS 2014 AND 2015

  2. OUTLINE • ORGANIZATIONAL CHART • STRATEGY REQUEST, PERFORMANCE MEASURES • OPERATING BUDGET • LEGISLATIVE APPROPRIATION REQUEST BY STRATEGY SUMMARY • LEGISLATIVE APPROPRIATION REQUEST BY STRATEGY, PROGRAM AND FISCAL YEAR, SUMMARY • 83RD LEGISLATIVE LAR, COMBINED • STRATEGY E.1.1 • STRATEGY E.1.2 • 83RD LEGISLATURE LAR EXCEPTIONAL ITEMS • 10% PROPOSED BUDGET REDUCTION • INFORMATION TECHNOLOGY • CAPITAL BUDGET, HISTORICALLY UNDERUTILIZED BUSINESS • FEDERAL FUNDS SCHEDULE

  3. ORGANIZATIONAL CHART Amarillo Board OfficeJim LaFavers,Board Member(7) Regional Operation Supervisors(3) HOs & Administrative Assistants(83) Angleton Board OfficeConrith Davis,Board Member(7) Operations(2) Executive Support(6) Scheduling(10) Gatesville Board OfficeDavid Gutierrez,Board Member(7) Management Information(7) General Counsel(13) Board of Pardons & ParolesRissie Owens, Chair(1) Board Action(12) General Support(1) Board Administration(4) Huntsville Board OfficeThomas Leeper,Board Member(7) Statistics & Special Review(5) Board Analysts(3) Public Information(8) Palestine Board OfficeMichelle Skyrme,Board Member(7) InstitutionalOperations(3) IPOs & Administrative Assistants(406) San Antonio Board OfficeJuanita Gonzalez,Board Member(7)

  4. STRATEGY REQUEST, PERFORMANCE MEASURES

  5. OPERATING BUDGET

  6. LEGISLATIVE APPROPRIATION REQUEST BY STRATEGY SUMMARY

  7. LEGISLATIVE APPROPRIATION REQUEST BY STRATEGY, PROGRAM AND FISCAL YEAR, SUMMARY

  8. 83RD LEGISLATIVE LAR, COMBINED

  9. STRATEGY E.1.1

  10. STRATEGY E.1.2

  11. 83RD LEGISLATURE LAR EXCEPTIONAL ITEMS

  12. 10% PROPOSED BUDGET REDUCTION

  13. INFORMATION TECHNOLOGY Board of Pardons and Paroles Personal Computer Replacement Program (PCRP) Information Technology Detail August 2012 Project Description The Board of Pardons and Paroles (BPP) Personal Computer Replacement Project (PCRP) addresses the need to provide standardized desktop technology throughout the Board, Clemency, Institutional Parole Operations, and Hearings. The BPP strives to maintain current tools that enhance the BPP and facilitates the interaction with the TDCJ’s day-to-day operational activities, commensurate with agency funding objectives, while ensuring replacement of these assets through the most cost-effective means available. The BPP, using the TDCJ’s Standards Based Architecture, incorporates PCs that are standardized to provide enterprise uniformity. The BPP standard PC eventually will reduce maintenance and support for the various hardware platforms currently in place throughout the BPP. The number of computers replaced is contingent on funding availability and BPP IT priorities. PC replacement objectives will be modified as alternate technology solutions are identified, designed and evaluated in conjunction with the TDCJ. Project Status: In 2009, the BPP established a PCRP program with funding provided in the 81st Legislative Session. Currently the BPP is in the fourth year of planning for and providing a standardized desktop solution, as well as evaluating other cost-effective solutions to support established micro-processing objectives, given the available resources and constraints. As directed by the 81st Legislature, the Institutional Parole Operations became part of the BPP organization which added approximately 397 laptop and desktop computers. These computers became part of the BPP PCRP and have been evaluated and are being upgraded to meet acceptable standards.

  14. INFORMATION TECHNOLOGY Needs-Analysis Summary: The BPP PCRP was established to develop a uniform and centralized approach to replacing the PC inventories through an established PC life cycle mechanism in conjunction with the TDCJ’s standard. Project Justification: The BPP requires adequate PCs and infrastructure to effectively perform day-to-day work activities, enabling it to attain organizational goals and objectives. This project provides cost-effective and current desktop technology throughout the agency. Cost benefits, shown in lower per-unit prices, have been realized through volume purchasing and will continue as the BPP, through the TDCJ, uses its blanket-order purchasing process to take advantage of the volume pricing for out-years. Total Cost of Ownership will continue to drop, assuming adequate funding is appropriated, as costs for outdated equipment maintenance are eliminated and BPP realizes lower maintenance costs for standard platforms. The replacement and removal of outdated equipment also will increase work output and reduce costs involved with training technical and non-technical staff on various operating systems and software. Outcome Measures: The planning and acquisition of effective and affordable desktop technology tools for BPP's user community will continue to incorporate appropriate cost-benefit analysis efforts in relation to assessed risk. As the PC inventory is replaced and upgraded and becomes integrated in the BPP platform, measures will be derived to substantiate the expected increases in efficiency and cost savings. These measures will be standardized with the TDCJ’s IT Division model. Output Measures: Performance measures are being reviewed as inventories are being replaced. Once outdated inventories have been replaced, it will be possible to identify agency-wide benefits and savings. Measures shown below will be monitored to determine the success of this project:

  15. INFORMATION TECHNOLOGY 1. Personal computers replaced each year compared to number of PCs purchased. 2. Comparison of number of standard configuration PCs vs. optional configuration PCs purchased to determine suitability of configuration. 3. Personal computers removed from Maintenance each year to determine cost savings. 4. Average age of PCs. Acquisition-of-Alternatives Analysis: The BPP utilizes the TDCJ IT Division and its PC Replacement Program in determining the most advantageous benefit of Purchase, Lease-Purchase and Lease options. Due to the integrated nature of this relationship the BPP agreed with the TDCJ and determined that purchasing option was the most cost-effective acquisition method. The BPP will continue to work with the TDCJ IT Division when evaluating the various procurement methods to maximize the number of PC assets that can be acquired using the available resources. Cooperative-Project Area The BPP is working in a cooperative project environment with the TDCJ and utilizes its expertise and complies with TDCJ’s Standards Based Architecture. PCs are standardized to provide enterprise uniformity to coordinate purchases and to realize cost savings at every opportunity. Milestones or Timelines: Timelines for this project will begin each fiscal year and be met when old inventories are replaced. As other micro-processing solutions are explored and substituted, similar replacement schedules will be established and implemented.

  16. CAPITAL BUDGET, HISTORICALLY UNDERUTILIZED BUSINESS Board of Pardons and Paroles 83rd Legislative Session Capital Budget Schedule: The BPP has no request for capital expenditures. Computer related Capital: 0 Vehicles: 0 Historically Underutilized Business Schedule: The BPP purchases all goods and services utilizing the TDCJ Contracts and Procurement Division. The TDCJ Contracts and Procurement Division strive to meet all HUB guidelines and incorporate the BPP purchases within its reporting responses.

  17. FEDERAL FUNDS SCHEDULE

  18. QUESTIONS

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