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Welcome! We will begin at 1:00 p.m. ET (12 noon CT; 11 a.m. MT; 10 a.m. PT)

Welcome! We will begin at 1:00 p.m. ET (12 noon CT; 11 a.m. MT; 10 a.m. PT) Public attendees will be able to listen and view the webinar as observers but will not be able to actively participate.

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Welcome! We will begin at 1:00 p.m. ET (12 noon CT; 11 a.m. MT; 10 a.m. PT)

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  1. Welcome! We will begin at 1:00 p.m. ET (12 noon CT; 11 a.m. MT; 10 a.m. PT) • Public attendees will be able to listen and view the webinar as observers but will not be able to actively participate. • FACJJ members: to ask a question during the session, use the chat tool to send a message to Reggie Robinson, FACJJ Chair. • Members: use *6 to mute your phone and *6 again to un-mute. Where possible, call in on a land line. Please don’t use a speakerphone and turn off computer speakers. • For problems during the webinar, please contact PGi Technical Support at 888-569-3848, Event number: 746.513.952.

  2. FACJJ WEBINAR April 20, 2012

  3. Welcome to the FACJJ Webinar Robin Delany-Shabazz Designated Federal Official OJJDP Reggie Robinson Chair FACJJ Melodee Hanes Acting Administrator OJJDP

  4. Welcome to the FACJJ Webinar --Meeting Opening • Robin Delany-Shabazz • Web Logistics • Roll Call • Polls • Reggie Robinson Welcome Review of Agenda • Melodee Hanes • Welcome • Other Business • Questions

  5. Welcome to the FACJJ Webinar --Reminder of Webinar Logistics • FACJJ members: to ask a question during the session, use the chat tool to send a message to Reggie Robinson, FACJJ Chair. • Members: Please turn off your computer speakers to prevent phone feedback. • Please use *6 to mute your phone and *6 again to un-mute. Where possible, call in on a land line and don’t use a speakerphone. • For problems during the webinar, please contact PGi Technical Support at 888-569-3848, Event number: 746.513.952. • Note: Public attendees will be able to listen and view the webinar as observers but will not be able to actively participate.

  6. Welcome to the FACJJ Webinar --FACJJ Registered Members Pat Berckman, UT Richard Broderick, OH Martha Doyle, OR Dalene Anne Dutton, ME William Feyerherm, OR Tony R. Jones, FL Kenya Lee, MD Robert Listenbee, Jr., PA Robin L. Lubitz, AZ Tim McBride, DE ViEve Martin Kohrs, LA Jim Moeser, WI Claudio Norita, MP Christine Perra Rapillo, CT Pili Robinson, MO Reginald Robinson, KS John B. Roe, IL Symone Sanders, NE George Timberlake, IL Linda Whittington, MS Dean R. Williams, AK

  7. Welcome to the FACJJ Webinar --Polling (Members Only) Click on the radio button to register your selection in answer to each question If your answer is “Other,” please type complete answer in the chat window

  8. Welcome to the FACJJ Webinar --Poll #1 • In which time zone do you reside? • Eastern • Central • Mountain • Pacific • Alaska • Hawaii-Aleutian • Samoa • Chamorro (Guam)

  9. Welcome to the FACJJ Webinar --Poll #2 • Please select the occupation/professional association most applicable to you (if Other, type response in chat window). • Local Government Elected Official • JJ Agency /Law Enforcement • Non-Profit/Foundation/Community-Based Organization • Public Agency • Research/Education • Youth • Other

  10. Welcome to the FACJJ Webinar --FACJJ Chair Reggie Robinson Greetings and Remarks

  11. Welcome to the FACJJ Webinar --FACJJ Chair Review of Today’s Agenda • 1 – 1:20 pm Opening Meeting Opening/Web Logistics Welcome from Chair Remarks from Acting Administrator • 1:20-1:30 pm Recap of Draft OJJDP Program Plan Charge • 1:30 – 2:00 pm Discussion • 2:00 to 2:10 pm Break • 2:10 – 2:40 pm Discussion • 2:40 – 2:50 pm Recap of FERPA and Youth Information Sharing Issue/Charge • 2:50 – 3:20 pm Discussion • 3:20 – 3:35 pm Break • 3:35 to 3:45 pm Youth Sub-committee Report • 3:45 – 4:25 pm Sub-committee and Working Group Formation and Discussion • 4:25 to 4:35 pm Break • 4:35 to 4:45 pm Request from National Juvenile Justice Evaluation Center • 4:45 to 5 pm Other Business , Next Steps and Closing

  12. Welcome to the FACJJ Webinar --Remarks from Acting Administrator Mel Hanes Remarks -- • FACJJ as resource experts to OJJDP • OJJDP Program Plan and restructuring • Collaboration to leverage resources

  13. Remarks (continued) –- President’s 2013 budget for OJJDP What it means for the states Trends Coordinating Council practitioners and FACJJ subcommittees Welcome to the FACJJ Webinar --Remarks from Acting Administrator Mel Hanes

  14. Questions? Welcome to the FACJJ Webinar --Remarks from Acting Administrator Mel Hanes

  15. Draft OJJDP Program Plan Kristen Kracke Planning and Performance Measure Coordinator OJJDP

  16. OJJDP Draft Program Plan --Schedule of Events • 10-Minute Overview • For clarifications, send a chat request to the chair, who will call on you to ask your question. • Please forward other comments or feedback on the Overview segment in writing via chat or email juvenilecouncil@usdoj.gov. • 60-Minute Work Session • Discussion and polling • Refer to Draft Document throughout discussion • Opportunity to voice comments by sending chat request to chair or to provide in writing through chat or email • Don’t worry! Thoughts & ideas can be submitted until April 27

  17. OJJDP Draft Program Plan -- • New and Improved Approach to Development • Early Activities Completed • Next Steps -- • FACJJ Input—similar process of circulation and multi-vote/comment (Thank you!) • Present priorities/recommendations to JJ leadership team • Draft Program Plan & Publish online to field and solicit comments • Finalize FY12 OJJDP Program Plan-Strategic Approach

  18. OJJDP Draft Program Plan --OJJDP’s Vision and Mission* Vision:OJJDP strives to be the recognized authority and national leader dedicated to the future, safety and well-being of children and youth in, or at risk of entering, the juvenile justice system. Mission:OJJDP provides national leadership, coordination, and resources to prevent and respond to juvenile delinquency and victimization by supporting states, tribal jurisdictions, and communities in their efforts to develop and implement effective coordinated prevention and intervention programs and improve the juvenile justice system so that it protects public safety, holds offenders accountable, and provides treatment and rehabilitation services tailored to the needs of juveniles and their families. *Source: OJJDPFY11 Program Plan

  19. OJJDP Draft Program Plan --OJJDP Leadership Guiding Principles* OJJDP provides targeted funding, sponsors research and demonstration programs, offers training and technical assistance, disseminates information and uses technology to enhance programs and collaboration in exercising its national leadership. In all these efforts, the following four principles guide OJJDP: • Empower communities and engage youth and families • Promote evidence-based practices • Require accountability • Enhance collaboration *Source: OJJDP FY11 Program Plan

  20. OJJDP Operational Model • Areas of Concentration: • Administration Priorities and Investments • Opportunities of Influence • Development Work Youth Justice and Safety Continuum Ending Violence and Victimization

  21. Discussion and PollingLet’s Chat!

  22. OJJDP Draft Program Plan --Discussion and Polling 60-Minute Work Session -- • For each section we’ll have 7 minutes for Discussion and 2 for Polling • Don’t worry! Additional comments can be submitted until April 27 Discussion • Refer to draft document throughout discussion • Either post comments/feedback in chat to all participants or indicate you wish to speak by sending a chat to Reggie Robinson • Remember to read along in chat to review others’ comments Polling • If your vote during polling is “Other,” please type recommendation into the chat window (abbreviate as needed)

  23. OJJDP Draft Program Plan --Comments and Ideas, Recommendations • Information and Resource Development –- pages 2-4 • Improve publications process* • Develop/disseminate new information and resources* • Develop new content* • Prioritize information and resource development* • Enhance websites* • Use partnerships to leverage OJJDP actions (also in Partnerships Section) • Strengthen marketing/messaging • Planning for dissemination/publications/marketing • Take advantage of social media to get OJJDP's message out to field *Section has sub-bullets

  24. OJJDP Draft Program Plan --Polling (Members Only) Click on the radio button to register your selection in answer to each question. If your answer is “Other,” please type complete answer in the chat window.

  25. OJJDP Draft Program Plan --Priority Voting (members only) • Information and Resource Development • Improve publications process • Develop/disseminate new information and resources • Develop new content • Prioritize information and resource development • Enhance websites • Use partnerships to leverage OJJDP actions (also in Partnerships Section) • Strengthen marketing/messaging • Planning for dissemination/publications/marketing • Take advantage of social media to get OJJDP's message out to field • Other

  26. OJJDP Draft Program Plan --Comments and Ideas, Recommendations • 2. Strategic Partnerships and Alliances -- pages 6-8 • Increase outreach and opportunities for partnerships and alliances • Expand partnership/alliances for DMC • Expand partnership/alliances for truancy and school retention • Expand partnership/alliances to rethink, expand and amend JJDPA with emphasis on violence prevention • Strengthen federal partnerships • Strengthen tribal alliances • Strengthen state partnership strategies

  27. OJJDP Draft Program Plan --Priority Voting (members only) • Strategic Partnerships and Alliances • Increase outreach and opportunities for partnerships and alliances • Expand partnership/alliances for DMC • Expand partnership/alliances for truancy and school retention • Expand partnership/alliances to rethink, expand and amend JJDPA with emphasis on violence prevention • Strengthen federal partnerships • Strengthen tribal alliances • Strengthen state partnership strategies • Other

  28. OJJDP Draft Program Plan --Comments and Ideas, Recommendations • 3. Research, Evaluation and Data Collections – pages 10 & 11 • Research Topic Development** • Create specific outcomes to resolve DMC • Conduct more research on mental health needs of youth in general and in the JJ system; trauma-informed care/treatment; traumatic brain injured youth in the JJ system • Integrate the Model Programs Guide with Crimesolutions.org • Conduct research on youth involved in the system that have a history of abuse and/or neglect and identify successful intervention programs to prevent children who have experienced trauma and abuse from entering the juvenile justice system **Please refer to draft document for complete list of bullets

  29. OJJDP Draft Program Plan --Priority Voting (members only) • Research, Evaluation and Data Collections: Research Topic Development • Create specific outcomes to resolve DMC • Conduct more research on mental health needs of youth in general and in the JJ system; trauma-informed care/treatment; traumatic brain injured youth in the JJ system • Integrate the Model Programs Guide with Crimesolutions.org • Conduct research on youth involved in the system that have a history of abuse and/or neglect and identify successful intervention programs to prevent children who have experienced trauma and abuse from entering the juvenile justice system • Other

  30. OJJDP Draft Program Plan --Comments and Ideas, Recommendations • 3. Research, Evaluation and Data Collections – pages 11 -13 • Research Development/Processes** • Develop a consolidated research agenda for youth across federal agencies that puts priority on youth in/at risk of entering the JJ system (see additional sub-bullets) • Ensure full 10% research set-aside is allocated to research • Invite grantees or program manager to present findings of work we are funding during all-staff meetings **Please refer to draft document for complete list of bullets

  31. OJJDP Draft Program Plan --Priority Voting (members only) • Research, Evaluation and Data Collections: Research Development/Processes • Develop a consolidated research agenda for youth across federal agencies that puts priority on youth in/at risk of entering the JJ system • Ensure full 10% research set-aside is allocated to research • Invite grantees or program manager to present findings of work we are funding during all-staff meetings • Other

  32. 10 MINUTE BREAKPlease use *6 to mute your phones

  33. OJJDP Draft Program Plan --Comments and Ideas, Recommendations • 4. Capacity Building -- pages 15-17 • Rewrite/update the comprehensive strategy guide and build capacity for localities to conduct self assessment of JJ systems and service delivery • Collaborate with other agencies to provide TTA • Construct Online University; distance learning capacity • Build local and state resources for compliance and sustainability* • Develop a best practices training curriculum to inform police, court, probation, and school personnel on juvenile justice • Develop best practices curriculum regarding family and youth engagement *Section has sub-bullets

  34. OJJDP Draft Program Plan --Priority Voting (members only) • Capacity Building • Rewrite/update the comprehensive strategy guide and build capacity for localities to conduct self assessment of JJ systems and service delivery • Collaborate with other agencies to provide TTA • Construct Online University; distance learning capacity • Build local and state resources for compliance and sustainability • Develop a best practices training curriculum to inform police, court, probation, and school personnel on juvenile justice • Develop best practices curriculum regarding family and youth engagement • Other

  35. OJJDP Draft Program Plan --Comments and Ideas, Recommendations • 5. Policy Development and Management -- pages 18-23 • Support stronger focus on DMC in policy development in OJJDP* • Focus on core requirements* • Emphasize mental health* • Focus on education/school-based Issues* • Promote/support reauthorization of the JJDP Act • Implement regulatory “fixes” to include (1) MIP=Status offense; (2) definition of "juvenile" as up to 18 to allow older youth to remain in juvenile prison; (3) strengthen criteria for DMC "compliance“ • Work with states to address changes in OGC interpretation of DSO core requirement • More precisely target gang prevention resources and other prevention activities • De-emphasize punitive approaches to truancy prevention efforts • Apply adolescent brain development research to sentencing/facilities work • Incorporate youth/family voices into work and design of our programs *Section has sub-bullets

  36. OJJDP Draft Program Plan --Priority Voting (members only) • Policy Development and Management -- • Support stronger focus on DMC in policy development in OJJDP • Focus on core requirements • Emphasize mental health • Focus on education/school-based Issues • Promote/support reauthorization of the JJDP Act • Implement regulatory “fixes” to include (1) MIP=Status offense; (2) definition of "juvenile" as up to 18 to allow older youth to remain in juvenile prison; (3) strengthen criteria for DMC "compliance" • Work with states to address changes in OGC interpretation of DSO core requirement • More precisely target gang prevention resources and other prevention activities • De-emphasize punitive approaches to truancy prevention efforts • Apply adolescent brain development research to sentencing/facilities work • Incorporate youth/family voices into work and design of our programs • Other

  37. OJJDP Draft Program Plan --Comments and Ideas, Recommendations • 6. Practice Development, Programming & Innovation – pages 25-30 • Prioritize DMC integration across JJ:stronger, honest support of DMC, and the reduction must be a priority* • Incorporate youth leadership in all JJ programming (i.e., Family Engagement)* • Build practice support for transitions to adulthood: design, develop and implement approaches covering education, life skills, work readiness and community integration • Build more practice support for gangs and more precisely focus gang prevention resources and other prevention activities • Address bullying within social networking *Section has sub-bullets

  38. OJJDP Draft Program Plan --Priority Voting (members only) • Practice Development, Programming & Innovation -- • Prioritize DMC integration across JJ:stronger, honest support of DMC, and the reduction must be a priority • Incorporate youth leadership in all JJ programming (i.e., Family Engagement) • Build practice support for transitions to adulthood: design, develop and implement approaches covering education, life skills, work readiness and community integration • Build more practice support for gangs and more precisely focus gang prevention resources and other prevention activities • Address bullying within social networking • Other

  39. OJJDP Draft Program Plan -- Thank you!! Thank you!! Thank you!!

  40. OJJDP Draft Program Plan --To Submit Additional Comments • Please send all additional comments, suggestions and feedback to juvenilecouncil@usdoj.gov • Additional comments invited through Friday, April 27

  41. FERPA and Youth Information Sharing • Mark Sakaley • Senior Policy/Strategic Community Development Advisor OJJDP • Stephanie Rondenell • Executive Director, CND

  42. FERPA and Youth Information Sharing --Overview Collaboration Necessary • Juvenile Justice • Child Welfare • Education What We Learned • From Work with States/Requests for TTA Constraints • Technology, Data Storage & Access • Legal and Policy (Actual and Perceived )

  43. FERPA and Youth Information Sharing –-Overview Continued Most commonly-requested areas of assistance with regard to understanding FERPA: • Information Disclosure/Re-Disclosure • HIPAA (Health Insurance Portability and Accountability Act)/FERPA and Juvenile Justice • FERPA/Child Welfare and Juvenile Justice Systems • FERPA/Federal Drug and Alcohol Regulations • FERPA/Internet and Juvenile Justice

  44. FERPA and Youth Information SharingPolling Click on the radio button to register your selection in answer to each question

  45. FERPA and Youth Information Sharing –-Polling Question FACJJ Input Rank the following areas from 1-5, with 1 in your view being the most frequently problematic to address. • Information Disclosure/Re-Disclosure • HIPAA (Health Insurance Portability and Accountability Act)/FERPA and Juvenile Justice • FERPA/Child Welfare and Juvenile Justice Systems • FERPA, Federal Drug and Alcohol Regulations • FERPA, Internet and Juvenile Justice

  46. FERPA and Youth Information Sharing –-Information Disclosure/Re-Disclosure Issues: • FERPA does not provide guidance on disclosure of information to a third party, nor on re-disclosure of information • FERPA does not define education records

  47. FERPA and Youth Information SharingInput by Chat Window Click on the chat radio button, type in your answer to each question, and click send.

  48. FERPA and Youth Information Sharing –-Info Disclosure/Re-Disclosure(FACJJ Input) Use Chat to Respond: What problems are you experiencing in your jurisdiction with re- disclosure of education information?

  49. FERPA and Youth Information Sharing –-Info Re-Disclosure Polling Question (FACJJ Input) Polling Question: Should FERPA guidance include scenarios describing how information sharing among multiple agencies should occur? • Yes • No

  50. HIPAA (Health Insurance Portability and Accountability Act)/FERPA and Juvenile Justice Issues: • HIPAA regulations state that education records covered by FERPA—even those with personal health information—are not subject to HIPAA • School-based health centers run by “covered entities,” such as hospitals, clinics, or government health departments, are subject to HIPAA (but not FERPA).

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