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OHIO SACWIS

OHIO SACWIS. PCSAO Executive Membership Meeting 26 February 2004. Where We Came From. 12/5/2001 –PCSA Executive Meeting at Highbanks Metro Park, Columbus Ohio will look at available options including the evaluation of other state’s SACWIS systems

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OHIO SACWIS

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  1. OHIO SACWIS PCSAO Executive Membership Meeting 26 February 2004

  2. Where We Came From • 12/5/2001 –PCSA Executive Meeting at Highbanks Metro Park, Columbus • Ohio will look at available options including the evaluation of other state’s SACWIS systems • Release a SACWIS Request For Information (RFI) • Release a SACWIS Request For Proposal (RFP)

  3. SACWIS RFI • Released SACWIS RFI in February 2002 • Multiple vendors responded to RFI • Six vendors provided demonstrations of their operating Child Welfare/SACWIS systems

  4. SACWIS RFI • Demonstrations: • Wisconsin SACWIS - American Management Systems • Montgomery County Child Welfare System - Compuware • West Virginia SACWIS - Deloitte Consulting • Colorado SACWIS - Dynamics Research Corporation • Maine SACWIS - TRW • Indiana SACWIS - Unisys

  5. SACWIS RFI • RFI and System Demonstrations: • Focused on existing system’s ability to meet Ohio SACWIS requirements • Verified soundness of Ohio’s requirements • Obtained input for RFP preparation • Provided for county input and involvement

  6. SACWIS RFP • RFP development – 4/2002 to 12/2002 • Released to vendor community – 12/2002 • Proposal due date – 2/2003 • Proposed evaluation/clarification – 2/2003 – 8/2003 • Contract negotiations – 9/2003 • Federal review and approval of recommended proposal/vendor – 10/2003 – 12/2003

  7. SACWIS RFP • Four vendors responded • American Management Systems • Ciber • Deloitte Consulting • Dynamics Research Corporation

  8. Proposal Evaluation Criteria • Major Components of Evaluation Criteria • People – SACWIS experience • Process – how will SACWIS be developed • Product – what is the proposed functional and technical solution

  9. Administered by DAS Diverse evaluation team – state and county, technical and child welfare, project management Reviewed for mandatory requirements Eligible proposals evaluated Clarifications process Committee recommendation to ODJFS Director Proposal Evaluation Process

  10. Vendor Recommendation • Dynamics Research Corporation (DRC) • Sub-contractor - Compuware

  11. Why DRC? • People • Involvement in SACWIS development and implementation since 1996 • Prime contractor for: • New Hampshire Bridges • Colorado Trails (state supervised, county administered) • Extensive SACWIS experience, 20 years in 7 states • Experienced Project Manager, served as SACWIS Project Manager in: • Indiana, Maine and Colorado

  12. Why DRC? • People • 12 Member Primary Project Team bring SACWIS experience in key project areas including: • Change Management • Requirements Definition • Documentation • Testing • Training • Implementation

  13. Why DRC? • Process (MIS) • Software Engineering Institute (SEI) Capability Maturity Model CMM Level 3 certified • Project Management methodology aligns with Project Management Institute’s Project Management Body of Knowledge (PMBOK)

  14. Why DRC? • Process (con’t) • Customized version of Rational Unified Process (RUP) • Utilizes a software tool to manage all project development steps • Supports integrated SACWIS project team consisting of county, state and contract staff

  15. Why DRC? • Product • Successfully implemented SACWIS in New Hampshire and Colorado • Compuware developed Child Welfare systems for Cuyahoga and Montgomery counties • Utilizing work flows from existing SACWIS systems to build Ohio SACWIS

  16. Contract Deliverables • Project Management • Change Management • System Analysis and Design • Conversion • System Development • System Testing

  17. Contract Deliverables • User Acceptance Testing (UAT) • Training • Pilot Implementation • Statewide Implementation • Support Federal Approval • Post Implementation Support

  18. System Requirements • Functional Requirements • Ohio SRD developed by Business Partner Committee (BPC) • Requirements represent culmination of Federal, State and County input • SRD serves as the foundation for requirements validation and refinement

  19. System Overview

  20. Ohio SACWIS Interfaces

  21. Ohio SACWIS Technical Application Front-End Services Business Logic Services Data Services

  22. Ohio SACWIS Technical Application Front-End Services Business Logic Services Data Services Business Rules Security User Interface Security Child Welfare Data Workflow Manager Administration Notifications On-Line Help • Application • Processes • Intake • Eligibility • Case Mgmt • Resource • Court • Financial Auditing Processes Reporting Data Reporting Security Scheduler

  23. State Project Team Preparation • Fed staff made site visit to Ohio SACWIS Project - 9/2003 • Ohio hosts Fed ACF conducting SACWIS 101 Requirements Overview - 2/2004 • Attendees include subject matter experts from PCSAs and OCF, full state SACWIS Project Team, staff from 12 other SACWIS projects

  24. State Project Team Preparation • Project Management training for PMI Certification – Management Team • Specialized training for project’s Business Analysts • Java, Object Oriented Analysis & Development (OOAD), Integrated Development Environment (IDE) and additional tool training for technical MIS team • Order and install hardware and software required to support project

  25. SACWIS Team Interactions County/ State Policy State Project Management Team County/ State IT/IS DRC Team

  26. Project Overview • Start Up Activities • Contractor assembles primary project team at Air Center • Contractor prepares secondary site located next to Air Center • Contractor reviews available documentation • SACWIS ELC transitions into Partnership Forum • County participants identified

  27. Project Overview • Key Milestones • Project kickoff approximately 5 weeks from contract effective date • Implementation pilot 18 months from contract initiation • 90 day Implementation Pilot • 8 month Statewide Implementation

  28. Project Overview • Critical Factors • Change Management and Conversion kick off with contract • Rapid Requirements Development, Joint Application Development and Prototype Review occur over six month period • County involvement is key to our success

  29. Quality Assurance • Independent Validation and Verification • Separate effort • Reports to both ODJFS and state Executive Project Management Office

  30. Next Steps • PCSAs will be notified of scheduled Kick Off event (s) • Counties interested should contact Nancy DeRoberts

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