George A. Goode Manager, Environmental & Waste Management Services DOE Teleconference, 2/4/04

1. ISO 14001 Implementation at a DOE National Laboratory George A. Goode Manager, Environmental & Waste Management Services DOE Teleconference, 2/4/04

2. Presentation Overview Purpose: Provide an overview of the design and implementation of an ISO 14001 EMS Project at Brookhaven National Laboratory Topics: • Background on BNL • Success Factors for Implementation • Costs • Lessons Learned • Benefits

3. Brookhaven National Laboratory Mission:Basic and applied research in a variety of scientific fields: Physics, Chemistry, Materials Science Biology, Medicine and forefront technology Facts: Operated by Brookhaven Sciences Associates (BSA) for DOE 3000 employees; 4,000 visiting scientists annually 5,000 acre site located on eastern Long Island, NY

4. BNL MACHINES Research Reactor Collider-Accelerators Synchrotron Light Source SCIENTIFIC ACTIVITIES Medical Research Operations Material Science Research Bench-top Experiments Terrestrial Research BNL Facilities, Programs, Operations • FACILITY OPERATIONS • Physical Plant Operations • Sewage Treatment Plant • Central Steam Facility • Major Petroleum Facility • Waste Management Facility • Environmental Restoration • SUPPORT PROCESSES • Radiation Source Material Storage • Machining Operations • Photography • Fleet Operations • Bulk Chemical Distribution Operations

7. EMS Implementation at BNL: Success FactorsProject Management Approach EMS managed as an integrated project • Formal Project Management Plan • Established scope, schedule, cost, technical tasks, project controls and tracking systems • Implementation Strategy • Phased implementation using Pilot Project • Integrate EMS with Management System Initiatives (ISM, QA, IA) • Enhance ISO requirements with EPA MOA Criteria • Compliance Assurance, Pollution Prevention, and Community Outreach • Challenges • Meet requirements of contract, MOA, and stakeholders • Change culture, Change operations, Change image

8. EMS Implementation at BNL: Success FactorsPhased Implementation • 1999: RHIC Registered to ISO 14001 • Model program developed for others to use • Lessons learned • 2000: ‘High Hazard’ Facilities Registered • Waste Management Division • Reactor Operations Division • Environmental Restoration Division • Collider Accelerator Department • Life Sciences Directorate (BLIP) • 2001: BNL Registered to ISO 14001 (1st National Lab) • BNL has maintained ISO 14001 registration since • 2003: DOE issues DOE 0rder 450.1 requiring EMS • Phased implementation builds on success

9. EMS Implementation at BNL: Success FactorsProcess Evaluation Approach EH&S Analytical Services Lab Empty Environmental Sample Gloves, Paper Bottles Water Towels Samples for Radiological Analysis to Sample Preparation Rooms (2.0 through 6.0) Sample Receiving and Samples for Samples for Bottle Rinsing Chemical Analysis Gloves, Paper Chemical and (Room 9-529) to Building 703 Towels Radiological Analysis 1.0 Air Sample Preparation for Tritium Analysis Prepared Samples Air Samples for 1.1 (Room 9-529) Packaged Waste sent to Waste Mgmt To Counting Room Tritium Analysis (7.0) 2.0 Used Gloves, Rinse Water Paper Towels to to SS Used Gloves, Distillation Spent Legend Trash (non- rad) or Paper Towels to Waste to Silica Gel Wash HWMF as 1.2 1.2 Trash (non- rad) SS Tubes to Water to Solid Waste Effluent discharged permitted outfall Radioactive Waste Trash or HWMF as SS Radioactive Air Emissions 2.1 1.1 Waste 2.2 2.3 Wastewater 1.1 SS = Sanitary Sewer 1.3 Air Emission released to atmosphere Process mapping technique • Visual analysis of process in steps • Conducted by field-deployed Env. Professionals with staff assistance • ID inputs/outputs • Provides technical basis for the EMS: • Aspects; Legal & other reqm’ts; Operational Controls; Monitoring • Supports achievement of Compliance & P2 Objectives/Targets Evaluated: 130 industrial processes 1800 experiments 450 process maps

10. Laboratory Aspects Waste Generation regulated industrial hazardous radioactive mixed medical waste Atmospheric Emissions Radioactive or non-radioactive Liquid Discharges Chemical or radioactive Storage/Use Chemicals or Radioactive Materials Natural Resource Usage Water and power usage Facility Specific Aspects Historical/Cultural Resources Endangered species/ Sensitive habitats Habitat destruction, wetland disturbance, land clearing (5 or more acres) Environmental Noise Historical Contamination Soil Activation TRU waste Other, e.g.., asbestos research Hazmat Transportation EMS Implementation at BNL Significant Environmental Aspects

11. Total Project Costs: Contributed Resources- Direct Project Costs $3.5 M $2.5 M $1.0 M EMS Implementation at BNLProcess Evaluations and EMS Costs Costs distributed over 2.5 year project (<0.5%annual budget) In perspective… BNL Annual Research & Operations Budget: $411 M ESH&Q : $16 M Waste Management & Restoration: $31 M

12. EMS Implementation at BNLLessons Learned • Build on Existing Systems and infrastructure (very important!) • Work Planning/ISM: Env Aspects, Operational Controls • Quality Mgmt: Document Control, Nonconformance • Human Resource: Structure & Responsibility • Emergency Management: Emerg Preparedness & Prevention • Integrated Assessment: Monitoring & Measuring, Audits • Integrated Planning: Objectives & Targets, Env Mgmt Programs • Training & Qualification: Training, Awareness, Competence • Tap invaluable resource: People • Systems Thinkers on Team, Pilot process first • Team approach -- increases ownership, innovation, and value • Senior Managers-- unwavering commitment & support

13. EMS Implementation at BNLLessons Learned • Use Web-based systems • Procedure and documentation delivery • Patience…maturation of system takes time • Anticipate “Requisite floundering” stage • Expect resistance to organizational change • Self-Examine, Self-Identify & Self-Correct • Test programs & provide feedback • Minimize external audit costs by minimizing findings - be prepared • Set & prioritize your own improvement agenda • Design for Successes • Plan early victories • Celebrate & recognize efforts • Creates momentum

14. EMS Implementation at BNLResults • Unprecedented knowledge of environmental risks • Pollution prevention projects saving millions • Improved compliance • Managers fully engaged in their EMS • Openly communicating on issues & progress; highlighting science • Managing growth while minimizing environmental impacts • Regaining reputation & independent recognition • 2001: Good Neighbor of the Year; Intl Community Outreach Award; two National DOE P2 Awards • 2003 Facility of the Year, Environmental Protection Magazine • 2004 Applying for EPA’s Performance Track • EMS well integrated into work planning processes Must continue to deliver and improve environmental performance!

15. EMS Implementation at BNLResources • BNL • EMS Web Page, http://www.bnl.gov/esh/ems/ • George Goode: goode@bnl.gov, 631-344-4549 • John Selva: selva@bnl.gov, 631-344-8611 • Jerry Granzen, BAO: granzen@bnl.gov, 631-344-4089 • BNL Environmental Management System Manual • https://sbms.bnl.gov/program/pd02/pd02d011.htm • BNL Environmental Aspects • https://sbms.bnl.gov/standard/0m/0m00t011.htm • BNL Work Planning and Control • https://sbms.bnl.gov/standard/3k/3k00t011.htm