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Indiana Voter Registration Association Conference

Indiana Voter Registration Association Conference. Voter List Maintenance Mailing II Brad King, Co-Director, Indiana Election Division July 30, 2014. Wednesday, August 6, 2014. Voter List Maintenance Deadline in Federal and State Law:

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Indiana Voter Registration Association Conference

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  1. Indiana Voter Registration Association Conference Voter List Maintenance Mailing II Brad King, Co-Director, Indiana Election Division July 30, 2014

  2. Wednesday, August 6, 2014 • Voter List Maintenance Deadline in Federal and State Law: • “A voter list maintenance program conducted under [IC 3-7-38.2] must… be completed not later than ninety (90) days before a… general election.”

  3. What does this mean? • Making voter registration record “inactive” must be completed by August 6, 2014. • Updating address within the same county must be completed by August 6, 2014, if information obtained from the statewide mailing. • Canceling registration record must be completed by August 6, 2014, if information obtained from statewide mailing.

  4. Midnight Oil What happens at 11:59 p.m. on August 6, 2014 (one minute before midnight?

  5. IED Guidance If you have completed all HUMAN effort necessary for SVRS to process record by 11:59 pm, August 6, then the time necessary for COMPUTER SOFTWARE to carry out your command does not count against deadline.

  6. The Big Freeze

  7. What Can You Do? • Under IC 3-7-38.2-3, the “Big Freeze”does NOT “prevent the removal of a voter’s name before a general election” due to: • The written request of the voter (VRG-14, for example), or registration in other state • Death of a voter • Disenfranchisement of voter due to criminal conviction and incarceration

  8. Registration Deadline: October 6 • Can still process change of address, change of name, or cancellation request from sources other than voter list maintenance program. • New military and overseas voter deadline: 8 days before election (Monday, October 27; formerly 10 days, always fell on Saturday)

  9. What’s Next? • VSTOP, Quest, and IED have meeting scheduled to determine: • which changes can and should be made to Web Service Framework before November • what deadlines should be to allow enough time to complete any necessary testing. • At least one vendor (Decision Support) is having lab testing for epollbook upgrade, requesting certification. Ask your vendor.

  10. Don’t forget the VRG-21 • VRG-21 (Affidavit of County Voter Registration Officer Concerning Voter List Maintenance): Must be filed with Election Division by noon, August 19, 2014. • County voter registration officer (clerk or separate registration board members) swear that voter list maintenance program has been conducted in accordance with state and federal law.

  11. VRG-21

  12. After the Freeze… • Registration reopens December 1, 2014. • If any voter list maintenance records have not been processed, county can resume doing so, BUT: • First check voter record to see if any intervening event occurred, such as voting or appearing to vote on November 4, 2014!

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