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Acquiring and Maintaining Civil Rights Compliance

Acquiring and Maintaining Civil Rights Compliance. VDOE Office of Federal Program Monitoring. What does this have to do with CTE?. As a result of litigation in 1973, (Adams v. Califano ), the Department of Health Education and Welfare was directed to enforce civil rights

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Acquiring and Maintaining Civil Rights Compliance

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  1. Acquiring and MaintainingCivil Rights Compliance VDOE Office of Federal Program Monitoring

  2. What does this have to do with CTE? As a result of litigation in 1973, (Adams v. Califano), the Department of Health Education and Welfare was directed to enforce civil rights requirements in vocational education programs through compliance reviews, a survey of enrollments and related data, and the issuance of guidelines explaining the application of Title VI regulations to vocational education.

  3. The US Department of Education- Office for Civil Rights (OCR) is charged with the mission to ensure equal access to education and to promote educational excellence throughout the nation through vigorous enforcement of civil rights. This includes OCR led on-site civil rights reviews! Exactly who is in charge of oversight?

  4. So, you are with the OCR? NO!! As the state’s Methods of Administration (MOA) Coordinator, I am responsible for continuous monitoring of civil rights compliance in Virginia’s public secondary schoolsthat offer CTE. On-site civil rights compliance reviews conducted by VDOE are MOA reviews. However, they are mandated by OCR.

  5. Which civil rights laws are considered when determining compliance? • Title VI of the Civil Rights Act of 1964 (prohibiting discrimination based on race, color, and national origin) 34 CFR Part 100 • Title IX of the Education Amendments of 1972 (prohibiting discrimination based on gender) 34 CFR Part 106 • Section 504 of the Rehabilitation Act of 1973 (prohibiting discrimination based on disability) 34 CFR Part 104 • Title II of the Americans with Disabilities Act of 1990 (prohibiting discrimination based on disability) 28 CFR Part 35 • The Vocational Education Programs Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color, National Origin, Sex and Handicap, “The Guidelines”, Federal Register, March 21, 1979, Vol. 44, No. 56

  6. School division responsibilities in acquiring and maintaining civil rights compliance: Eleven civil rights focus areas… • Site Location- (of CTE programs/courses and technical centers) • Recruitment- (demographics of recruitment team, recruitment materials and practices) • Student Financial Assistance- (formal and informal assistance provided)

  7. Focus Areas (con’t.) • Work Study, Cooperative Education, Job Placement & Apprentice Training- (provision of opportunities to all, workplace agreements, placement methodology) 5.Counseling and Pre-career and Technical Programs- (promotional/recruitment materials, scheduling methodologies, counseling of LEP, disabled, and female/male students)

  8. Most “overlooked”focus areas… • Accessibility-(physical structure of areas within buildings and their grounds for mobility impaired) • Services to Students with Disabilities- (accommodations and modifications provided for disabled students, parents, andthe public) • Administrative- • Annual Nondiscrimination Notice • Continuous Nondiscrimination Notice • Grievance Procedures

  9. Most “overlooked”focus areas… (con’t.) 9. Employment-(hiring and promotion practices, application forms and materials, salary scales) 10. Access and Admissions- (admissions procedures and practices, applications, provisions for LEP and disabled students) 11. Comparable Facilities- (facilities programs and services provided for males/females and disabled/ non-disabled)

  10. WOW!!! That’s a lot! Civil rights compliance is a sharedresponsibility. Who should I share this with?: • Superintendent • Head of Facilities/Maintenance/Construction • Director of Human Resources • Title IX Coordinator • 504 Coordinator • Directors of Special Education, Guidance, and ESL/LEP • Building Administrators

  11. How will I know if my school division is likely to be selected for a VDOE on-site civil rights review? Target Pool 2008-2009 Accomack Montgomery Alexandria Northampton Arlington Northumberland Buckingham Norton Craig Pittsylvania Dickenson Richmond City I * Dinwiddie Richmond City II * Franklin Co. Roanoke City Grayson Sussex Highland Waynesboro Middlesex Williamsburg/ James City Co. Wise

  12. What should I do if my school division is selected? Relax… • Use information provided in this presentation to continuously assess and maintain compliance • Contact me for an overview of the specifics of an on-site civil rights review • Provide the requested documents prior to the review • Participate in the on-site review and remain the point of contact until the school division’s compliance plan (if required) is complete

  13. Contact Information • Virginia Department of Education • Dr. Sandra Ruffin, Director, Federal Program Monitoring 804-225-2768 or Sandra.Ruffin@doe.virginia.gov • Bonnie B. English, Monitoring Specialist- Civil Rights (MOA Coordinator) 804-225-2618 or Bonnie.English@doe.virginia.gov • Office for Civil Rights • OCR.DC@ed.gov or 202-208-7797

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