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BUSS110 Introductory Business Computing A

BUSS110 Introductory Business Computing A Module III 4. Business Information Systems Learning Objectives To list several examples of accounting, financial, marketing, manufacturing and human resource IS To describe ways if organising the functions of these BIS

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BUSS110 Introductory Business Computing A

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  1. BUSS110Introductory Business Computing A Module III 4. Business Information Systems

  2. Learning Objectives • To list several examples of accounting, financial, marketing, manufacturing and human resource IS • To describe ways if organising the functions of these BIS

  3. Basics ofBusiness Information Systems

  4. Basics ofBusiness Information Systems • Each system uses hardware, software, stored data, personnel, and procedures • Each system uses input, processing, output, and storage • Each system processes one or more types of master data • Each system may use transaction data

  5. Basics ofBusiness Information Systems • Each system involves several computer programs and manual procedures • Although they’re described separately, these systems may be combined & work together • Sometimes packaged software is sold that performs one or more of these functions

  6. Systems that Support Specific Business Functions [Table 8.1]

  7. Order entry Basic Functions inBusiness Information Systems

  8. Basic Functions inBusiness Information Systems • This system uses 2 programs and a manual procedure • Order entry • The data entry program involves online processing • The customer order data is transaction data used by this system and deleted later

  9. Basic Functions inBusiness Information Systems • Billing

  10. Basic Functions inBusiness Information Systems • Computerized order entry and billing allow data to be passed between systems • Billing • This billing system can use order entry transaction data, and customer and inventory master data to create an invoice • Passing data is done through an interface

  11. Basic Functions inBusiness Information Systems • Accounts Receivable (A/R)

  12. Basic Functions inBusiness Information Systems • Inventory Control

  13. Basic Functions inBusiness Information Systems • Purchasing

  14. Basic Functions inBusiness Information Systems • Accounts Payable (A/P)

  15. Basic Functions inBusiness Information Systems • Payroll

  16. Basic Functions inBusiness Information Systems • General Ledger (G/L)

  17. Basic Functions inBusiness Information Systems (cont’d) • General ledger (G/L) (cont’d) • G/L ties all systems together by reflecting financial transaction data • Financial transaction data is used to prepare income statements, balance sheets, and forecast budgets • A/P and A/R are tied closely to G/L

  18. Other Business Information Systems • Accounting • May include A/R, A/P, G/L • Fixed asset accounting • Budgeting • Tax accounting

  19. Other Business Information Systems (cont’d) • Financial • Cash management • Capital expenditure analysis • Financial forecasting • Portfolio management • Credit analysis

  20. Order entry Inventory control (finished product) Order Processing System • Sales configuration • Invoicing • Shipment planning • Customer interaction • Shipment execution • Routing and scheduling

  21. Order Processing System (cont’d) [Figure 8.7]

  22. Order Processing System (cont’d) • Order Entry System • Captures basic data needed to process a customer order

  23. Order Processing System (cont’d) • Sales Configuration System • Ensures that products and services ordered are sufficient to accomplish customer’s objectives and will work well together

  24. Order Processing System (cont’d) • Shipment Planning System • Determines which open orders will be filled and from which location they will be shipped

  25. Order Processing System (cont’d) • Shipment Execution System • Coordinates the outflow of all products and goods from the organization to deliver quality products on time to customer

  26. Order Processing System (cont’d) • Inventory Control System • Manages inventory levels to minimize stockouts and back orders An inventory status report

  27. Order Processing System (cont’d) • Invoicing • Generates customer invoices based on records received from the shipment execution TPS Output of an invoicing system

  28. Order Processing System (cont’d) • Customer Interaction System • Monitors and tracks each customer interaction with the company

  29. Order Processing System (cont’d) • Routing System • Determines the best way to get goods and products from one location to another • Scheduling System • Determines the best time to deliver goods and services

  30. Purchasing Systems • Inventory Control • Raw materials • Packing materials • Spare parts • Supplies • Purchase Order Processing • Receiving • Accounts Payable

  31. Purchasing Systems (cont’d) • Purchase Order Processing System • Helps purchasing department complete transactions quickly and efficiently [Figure 8.14]

  32. Purchasing Systems (cont’d) • Receiving System • The system to which certain business transactions are input and that creates a record of expected receipts

  33. Purchasing Systems (cont’d) • Accounts Payable System • Sends checks to suppliers • Attempts to increase an organization’s control over purchasing, improve cash flow, increase profitability, and provide more effective management of current liabilities

  34. SampleAccounts Payable [Figure 8.15] A check generated by an accounts payable application

  35. SampleAccounts Payable [Figure 8.16] An accounts payable purchases journal

  36. Accounting Systems • Budget • Accounts receivable • Payroll • Asset management • General ledger

  37. Financial Systems [Figure 8.17]

  38. Accounting Systems • Budget TPS • Manages budget data • Distributes data to users • Consolidates prepared budgets

  39. Accounting Systems • Accounts Receivable System • Manages the cash flow of a company by keeping track of the money owed the company on charges for goods sold and services performed

  40. Sample Accounts Receivable [Figure 8.18] An accounts receivable statement

  41. Sample Accounts Receivable [Figure 8.19] An accounts receivable aging report

  42. [Figure 8.20] Accounting Systems • Payroll • Generates payroll checks and stubs, as well as W-2 statements at the end of the year for tax purposes

  43. Accounting Systems • Payroll Journal • A report produced by the payroll program that includes such entries as employees’ names, hours worked, pay rate, earnings, and various deductions

  44. Sample Payroll Journal [Figure 8.20] [Figure 8.21]

  45. Accounting Systems • Asset Management System • Controls investments in capital equipment • Manages depreciation for maximum tax benefits

  46. Accounting Systems • General Ledger System • Allows automated financial reporting and data entry

  47. Other Business Information Systems • Marketing • Sales analysis • Sales forecasting • Market research • Advertising • Electronic commerce • Sales force automation

  48. Other Business Information Systems (cont’d) • Manufacturing • Production scheduling • Materials resource planning (MRP) • Mfg. resource planning (MRPII) • Just-in-time inventory management • Computer-aided design (CAD)

  49. Other Business Information Systems (cont’d) • Manufacturing (cont’d) • Computer-aided manufacturing (CAM) • Computer-integrated manufacturing (CIM) • Robotics

  50. Other Business Information Systems (cont’d) • Human Resource (HR) • Performance appraisal • Skills inventory • Benefits administration • Job applicant tracking

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