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Project Planning with MS Project

Project Planning with MS Project. Kishore October 2002. Notes available in the presentation: To view notes download the presentation and select View-> Notes Page OR in Slide Show Mode Right Click -> Speaker Notes. Agenda. Benefits of Tools and Project Management Basics Features of MS Project

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Project Planning with MS Project

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  1. Project Planning with MS Project Kishore October 2002 Notes available in the presentation: To view notes download the presentation and select View-> Notes Page OR in Slide Show Mode Right Click -> Speaker Notes

  2. Agenda • Benefits of Tools and Project Management Basics • Features of MS Project • Some specific features we can use and benefit

  3. Tools Usage • A tool stores information and provides capability to query and trace information • Tool does not guarantee any improvement in process or practices • Based on information logged and queried process improvement can be attempted • Brings in Standardization and Predictability

  4. Project Management Tool should support • Task Planning • Task Status Update • Querying and Reporting • Rescheduling • Information for Decision Making in Project • Allocate and Manage Resources • Provide Visibility to Project Progress

  5. Basics of MS Project • Create a plan • Groups Tasks, Hierarchy • Assign Resources and Time • Links tasks and Dependencies • E-mail based Task Assignment (Workgroup) • Task Update through e-mail • Create a Recurring Task • Filtering Tasks • Assign Priority

  6. Advanced Features • Save Baseline • Compare Baseline Vs Actual • Multiple Views • Update Project • Multiple Project • Resource Calendar • Resource Load • Resource Costing • Save to Database

  7. More Features • Project Statistics • Web Based Timesheet • Save as HTML • New Tasks to Start On Option • Add Custom Columns • Hyperlinks

  8. Some tips • Customize Workgroup options • Link tasks across projects and view them • Install only workgroup module • Create a backup file on each save

  9. Good Practices • Any Task should start and end within a week otherwise create sub tasks • Add Review Tasks for all deliverables • Weekly Update of Status and Review • Learn from previous projects and ensure less number of ‘unplanned tasks’ in current project • Add Tasks as New Tasks Emerge

  10. Recommended Usage • Manager will have a plan consisting of all team members tasks and uses Workgroup features to convey tasks • Status to be updated on weekly basis • Use Notes and attachments for detail logging • What tasks go into plan • Task with duration of more than 3 hours • Tasks with external visibility irrespective of effort • Weekly status Reports sent through e-mail OR any other format to contain references to Project Tasks

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