BREVARD Spring 2011 Computer-Based Testing FCAT/EOC TRAINING Presentation

1. BREVARD Spring 2011 Computer-Based Testing FCAT/EOC TRAINING Presentation

2. Two versions of this presentation areavailable online at the Accountability, Testing and Evaluation Website Version 1: Abbreviated for CBT Team Training Version 2: Complete with steps for using PearsonAccess

3. Agenda • Overview • Housekeeping • Reminders • New • The Big Picture: 5 Parts of administering CBT • Planning • Translate Planning into Scheduling in PearsonAccess • Preparing for testing • General prep • Training/ Test Administrator Responsibilities • During Testing • After Testing • Appendix A: Training Test Administrators • Appendix B: Technology Coordinator

4. Spring 2011 Computer-BasedTest Administration Schedule *Reading Retake and Gr. 10 Reading are NOT computer-based tests in Brevard. *All RETAKE paper-based materials will be picked up on Thursday, April 14, 2011. 1160 min. w/ 10 min. break after 80 min. No dismissals during first 80 min. After 10 min. break, students may be dismissed as they complete the test. Must complete test in 1 day.

5. HOUSEKEEPING Replace Pages in FCAT CBT Manual • There are two separate correction sheets (page 27 and page 40) for the FCATSpring 2011 Computer-Based Test Administration Manuals . (These sheets are included in the manual shipment.) • Distribute one corrected page 27 and one corrected page 40 with each Spring 2011 Computer-Based Test Administration Manual. • FDOE recommends stapling or taping the replacement sheets over the current sheets. (The current pages should not be completely removed from the manuals because the replacements are not double-sided.)

6. Pearson Support and PearsonAccess HOUSEKEEPING • Contact Pearson Support • Phone Number: 1-877-847-3043 • Appendix C in the manual provides the following information: • PearsonAccess • User Accounts • Everyone should have an account specific to their function. • Contact Midge Rondello if you need help. • Browser requirements • Logging in for the first time • Resetting passwords • Training Center • Test Setup Exercise Note: PearsonAccess will timeout after 14 minutes of inactivity.

7. Reminders for Spring 2011Computer-Based Testing • PearsonAccess – www.pearsonaccess.com/fl • Brown Site: Training Center for Infrastructure Trial and practice • Blue Site: Operational center for actual test preparation (e.g., PreID, setup, administration, and reporting tasks) • Correct test administration must be selected each timeyou log in. • Requires a username and password.

8. Reminders for Spring 2011Computer-Based Testing Practice Tests • Students are required to participate in a practice test at the school using the script provided in the CBT test administration manual. • Practice test is delivered using an ePAT (electronic practice assessment test). • ePAT is available for student to practice on their own. • The ePAT practice tests, test scripts, and answers for FCAT Math, Algebra 1, Biology 1, and Geometry are posted to www.FLAssessments.com/ePATunder the Practice Assessment Tools and the Resources tabs. • Practice tests (ePATs) can be used at any time at home; schools must stop one week before the test. • After participating in a practice test, students can request an FCAT hand-held calculator or a hard-copy of the reference sheet on the day of testing.

9. Reminders for Spring 2011Computer-Based Testing • Reference sheets are provided in the CBT platform as on online tool. • Schools may provide hardcopy reference sheets to students. • Hardcopy reference sheets must be single-page, double-sided photocopies of the reference sheet that is in the Appendix of the CBT manual. • Ratio of proctors to students required for computer-based testing is one proctor for every 25 students. • Mathematics Work Folder is now called Florida Computer-Based Testing Work Folder. • WORK FOLDER = SCRAP PAPER

10. Reminders for Spring 2011Computer-Based Testing • If a student starts a test and leaves school without finishing (for an appointment, illness, etc.), he/she will NOT be allowed to complete the test. • Forms and materials for CBT can be found at www.pearsonaccess.com/fl • Test Irregularities/Security Breaches form • Missing Materials Form • Training Materials • Comment Forms • Administration Record/Security Checklist (for paper-based tests) • Security Log >Call TA office

11. Something New • A new user role, CBT Test Administrator, has been created in PearsonAccess. • School Assessment Coordinators may create accounts for test administrators at each school testing site (computer lab, etc.) for the purpose of resuming computer-based tests during the testing window. • Log in on the Blue Site • Select a CBT test administration (it doesn’t matter which one) • Click on Administrative Management >View User Accounts>New User • Fill in the required demographic information, entering test windows for start and end dates • Click on CBT Test Administrator • Click on your school and • NOTE: you will not be able to edit this info in PearsonAccess once it is entered. If you need to make any changes, contact Midge Rondello www.pearsonaccess.com/fl >Administrative Management>View user accounts>new user 11

12. School Assessment Coordinator Responsibilities The Big Picture CBT Team Responsibilities The Big Picture

13. School CBT Team Responsibilities Planning Translate planning into scheduling in PearsonAccess Prepare for Testing During Testing After Testing 13

14. School CBT Team Responsibilities • Planning • WHO TESTS? Identify which students are required to take which tests • WHAT TEST? Computer based test or a P/P test? • WHERE to TEST? Identify your CBT and your P/P test sites • WHEN to Test? Schedule days and times for CBT and P/P • WHO ASSISTS? Identify staff as test administrators/ proctors • HOW will students/test administrators know where to go and when? 14

15. School CBT Team Responsibilities 2. Translate Planning into Scheduling in Pearson • Manage student information in Pearson • Create test sessions • View and verify student data • Add and delete students • Manage Tests • Manage Test Sessions • Print authorization tickets Pearson Scheduling FCAT Open Feb. 21 EOC opens April 9 15 15

16. School CBT Team Responsibilities 3. Prepare for Testing • Make sure all students have done ePAT • Assign test group codes to each session • Plan for distribution and collection of P/P tests • Plan for distribution and collection of auth. tickets • Plan for distribution and collection of calculators and reference sheets (go in DC box) • Train test/site administrators, proctors, back-ups • Get everyone involved to sign security agreements • Set up Pearson usernames for test administrators so they can resume testing when necessary • Set up workstations, download, install, launch, etc. 16 16 16

17. School CBT Team Responsibilities 4. During Testing • Distribute and collect materials for P/P testing • Distribute and collect session rosters & authorization tickets to/from test administrators • Ensure each site has calculators & reference sheets • Start and stop test sessions • Monitor session status and student progress • Supervise test administration and maintain security • Manage make-up sessions and move students • Start proctor caching software daily, assist with technical issues 17 17 17 17

18. School CBT Team Responsibilities 5. After Testing • Prep P/P materials for return • In PearsonAccess • Update student information • Mark student tests as “complete” • Stop test sessions • Invalidate tests • Record accommodations • Purge test content • Complete comment form 18 18 18 18

19. School CBT Team Responsibilities 1- PLANNING

20. Planning: Who Tests? • FCAT Gr. 10 Math and Reading • First-time gr. 10 students who entered gr. 9 in Fall 2009 • FCAT Reading and Math Retakes • Retained gr. 10 students and all gr. 11-AD students • Alg 1 EOC • All students enrolled in Alg 1 or equivalent course in 2010-11 (or any part of an eligible course) • ??? PLAN for all students currently in gr. 7, 8, 9 who previously took Alg. 1 and pray we don’t have to test them • Geom/Biol EOC field tests (no students who need P/P tests) • All students currently enrolled in Geom or equiv. course • All students currently enrolled in Biol/Int 3 or equiv. course • NOT students who completed courses at the end of 1st semester 20

21. Planning: When Do we Test? • FCAT CBT Math Retakes: April 6-13 • FCAT P/P Reading Retakes: April 11-13 • Pick up all P/P Retake materials 4/14/11 • FCAT Gr. 10 Reading: • Group testing for all 4/11/11 • Small groups and make-ups 4/12-4/25 • FCAT Gr. 10 CBT: May begin 4/13/11 and test thru 4/25/11 • Geom/Biol EOC field tests: May 2-6 • Alg 1 EOC: May 9-13 (160 min. w/ 10 min. break after 80 min. No dismissals during first 80 min. After 10 min. break, students may be dismissed as they complete the test. Must complete test in 1 day) ??? Idea to test small group on day one as OTJ training 21 21

22. School CBT Team Responsibilities 2 - SCHEDULING

23. Scheduling in Pearson • Scheduling in Pearson dependent on download of PreID files into PearsonAccess • Scheduling for FCAT (Retakes and Gr. 10) open as of Feb. 21 • Scheduling for EOCs will open April 9 23

24. School CBT Team PearsonAccess – Before Testing Pearson Access instructional slides included in full version ALSO Please see Steve and Melinda’s screen shot handout

25. School CBT Team Responsibilities 3 - Preparing for Testing • General Preparation • Training Test Administrators • Tech Coordinator Role

26. School CBT Team Checklist – Before Testing • Read the test administration manual. • Read the Test Administration Policies and Procedures and sign the FCAT CBT Administration and Security Agreement. • Train Test Administrators and Proctors and ensure that they, as well as all school administrators, sign the FCAT CBT Administration and Security Agreement. • Receive test materials from district assessment coordinator; inventory materials within 24 hours of receipt, and report missing materials or request additional materials. • If your school will provide paper reference sheets (Mathematics tests only), ensure an adequate supply is available for all students. • Communicate the process for collecting required administration information to test administrators. • Distribute test group codes to test administrators.

27. School CBT Team Checklist – Before Testing • Make arrangements to test any special program students (district virtual instruction programs, Home Education Program, etc.) who may be testing at your school. • Assign proctors, as needed. • Ensure that appropriate test settings are available for all test sessions. • For students who require special accommodations at your school, discuss with test administrators how accommodations will be provided. • Verify student information and create test sessions in PearsonAccess. • Distribute Session Rosters and Student Authorization Tickets on the day of testing. • Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE.

28. Test Code & Test Group Code

29. Practice Test (ePAT) • All students MUST participate in a practice test (approximately 45 minutes) prior to taking any computer-based test. • Recommend completing at least three weeks prior to administration. • Provide students with URL so they can practice on their own www.FLAssessments.com/ePAT. • About the ePAT • Familiarizes students with • Mathematics Reference Sheets • Online tools • Process of responding to items on the computer • Practice test items are not intended to replicate the difficulty of the items on the test. • Work Folders and Reading Passage Booklets will not be provided for practice tests. • Instruct students to bring their own scratch paper and pencils/pens.

30. Conduct Practice Test (ePAT) • ALL students MUST complete a practice test to learn how to use the computer-based system. • Even students who participated in a Spring 2010 computer-based test MUST complete a practice test prior to the Spring 2011 administration. • Ensure that the following items have been downloaded to each computer that will be used for the practice test • ePAT Launcher • FCAT Reading and Mathematics Retake Practice Test • Each appropriate EOC Practice Test • Scripts provided in manual and in Pearson>ePAT>Resources .

31. School CBT Team Training – Before Testing Train Test Administrators and Proctors • Monitoring test sessions and resuming students in PearsonAccess • School coordinators have the ability to resume students and may require test administrators to contact them during testing to request this authorization. • Test administrators may resume students if PearsonAccess accounts have been created by the district. • Securing a student’s computer if a student leaves the room and will resume testing Recommended • Long breaks: student must exit the TestNav system by clicking the X or the red circle in the top corner and then clicking Yes, exit the test • Student will not be able to continue testing until he/she is authorized to resume testing in PearsonAccess. • Short breaks: visual block (e.g., a file folder) must be applied to obscure the computer screen or turn off the monitor

32. School CBT Team Training – Before Testing • Test administrators must contact the school assessment coordinator if the following occurs: • A student exits the test to finish later and logs out of the test session. • A student has trouble logging in the first time. • A student has not participated in a practice test. • A test administrator does not have a Student Authorization Ticket. • A student’s name is not correct (e.g., misspelled) on the Student Authorization Ticket. • A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.

33. Materials Needed for Testing • Required Administration Information for each Test Administrator’s room: • Students assigned to each test site • Student Name and Student ID Number • Attendance Information • P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated • Accommodations provided • Codes are in the Spring 2011 Computer-Based Test Accommodations Guide for Grade 10 Mathematics and Reading & Mathematics Retakes • Test Group Code (to identify groups of students tested together) • Grade Level • Signatures of test administrator and school assessment coordinator and dates for when secure materials (e.g., Work Folders, Student Authorization Tickets, Session Rosters, Reading Passage Booklets, Mathematics Reference Sheets) are received and returned

34. Materials Needed for Testing • Test Group Codes • Unique four-digit number • Identifies a group of students tested together • Florida Computer-Based Testing Work Folders (if needed) • A blank piece of yellow 11x17 paper folded in half that students use to work Mathematics problems • Reading Passage Booklets (Accommodation) • Students are eligible if their IEPs or Section 504 plans include this accommodation • Booklets contain Reading passages but do not contain test items • Students will respond to test items on the computer

35. Materials Needed for Testing • Calculators • Computer-based FCAT Math tests have a built-in, 4-function calculator (TI-108). • Students may request a hand-held FCAT calculator instead of the online TI-108 after participating in a CBT practice test. • Geom EOC includes online scientific calculator. • Reference Sheets/Periodic Table • Computer-based tests have a pop-up window that includes the Math Reference Sheet s and a Biology periodic table. • Schools may provide paper copies of reference sheets to students; however, schools must make their own copies.

36. Materials Needed for Testing • Student Authorization Tickets (secure materials) • Session/Test/Location • Student Name • Date of Birth • Student ID • Student Signature Line • URL • Login ID • Test Code (password) • Students need a Login ID and Test Code (password) for each test session. • Students need a pencil or pen to sign their tickets.

37. Samples (3 types) Of Printed Student Authorization Tickets Detail View/Single Ticket Grid View/6 Tickets List View/3 Tickets

38. School CBT Team Training – Before Testing Train Test Administrators and Proctors • For Test Administrator training slides, see Appendix A Test Administrator Training and Responsibilities

39. School CBT TeamPreparing for Testing • For Technology Coordinator Role, see Appendix B Technology Coordinator Before, During, and After Testing 39

40. School School Assessment Coordinator/CBT Team Responsibilities 4 - During Testing

41. School Assessment CoordinatorChecklist – During Testing • Ensure that test sessions have been started in PearsonAccess. • Provide test administrators with additional materials, as necessary. • Monitor each testing room to ensure that test administration and test security policies and procedures are followed. • Security Logs are being properly completed and required administration information is being collected. • Be available during testing to answer questions from test administrators. • In PearsonAccess, monitor session status and resume students’ tests, if necessary. • Arrange for and supervise make-up administrations.

42. School Assessment CoordinatorDuring Testing • Maintain/ensure test security • Supervise test administration • Gather info needed for make-up testing • In Pearson- • Start test sessions • Monitor session details • Resume students’ tests • Monitor student progress

43. Security Log • Schools are required to maintain an accurate Security Log for each testing room. • Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room, regardless of how much time he/she spends monitoring a testing room. • A perforated Security Log can be found in Appendix D of the manual. • Blank Security Log can also be found at www.FLAssessments.com/SpringRMS.

44. Sample of Security Log

45. School Assessment CoordinatorDuring Testing Supervise Test Administration/Maintain Test Security • School Assessment Coordinator and Technology Coordinator must be available to answer questions and assist with computer problems/error messages. • How will you communicate? • Provide test administrators with additional Work Folders, reference sheets, and calculators, if necessary. • Ensure that Security Logs and required administration information are being maintained.

46. School Assessment CoordinatorDuring Testing Supervise Test Administration • If the Internet connection is interrupted during testing: • Student will still be able to complete the test. • Student responses are automatically saved and, once Internet connection has been restored, will be sent to Pearson. • IF the Internet connection is not restored by the time the student has finished the test, the test administrator should contact the school assessment coordinator or technology coordinator for assistance. • If there are issues on a specific computer • Shut down the first computer and move student to another computer that has been properly set up for testing. • Student should be able to resume testing where he/she left off if the responses were saved to the network. • If a student cannot continue testing, document the issue and determine whether invalidation is appropriate.

47. School Assessment CoordinatorPearsonAccess – During Testing Test Session Management Tasks During Testing

48. School Assessment CoordinatorPearsonAccess – During Testing Test Session Management Tasks During Testing Pearson Access instructional slides included in full version ALSO Please see Steve and Melinda’s screen shot handout

49. School Assessment Coordinator/CBT Team Responsibilities 5 - After Testing

50. School Assessment CoordinatorChecklist – After Testing • Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation. • Make copies of all collected required administration information and Security Logs and file the copies. • In PearsonAccess, stop test sessions and invalidate student tests, if necessary. • In PearsonAccess, record accommodations actually used by students. • Organize materials and return them to your district assessment coordinator. • Complete the CBT School Assessment Coordinator Comment Form.