Use Data and IR Content Recruitment: Caltech Experience

Use Data and IR Content Recruitment: Caltech Experience Kimberly Douglas Ed Sponsler and Hema Ramachandran, Jim O’Donnell, Eric Van de Velde, Sandy Garstang and many others on the team Caltech Library System library@caltech.edu

Caltech 285 Tenure-track faculty 250 Principal investigators 900 Undergraduates 1100 Graduate students

The Caltech IR Launch in 2000 • Without grant funding • Using solely in-house professional staff • Simultaneous development and production • Entrepreneurial • Team work • Integrated with existing work

Faculty Self-Publishing Inventory 1999 • Engineering and Applied Science 42 items • Chemistry and Chem. Eng. 3 • Physics, Math, Astrophys. 3 • Biology 3 • Geology and Plan. Sci. 2 • Humanities and Soc. Sci. 1

Recruitment Strategies • Identify a Faculty champion • Appeal to his/her group/dept. needs, objectives or vision • Reduce effort or worry of research or departmental support staff

Caltech – OAI Data Providerhttp://coda.caltech.edu 2000 - Computer Science Technical Reports (CSTR) 414 Reports, 1980’s to present; new reports online since 1995; took over from Dept. running NCSTRL 2001 - Cavitation 2001 Proceedings (CAV2001) 110 papers; born online in June 2001 with afaculty “early adopter.” 2001 - Earthquake Engineering Research Lab. Reports (EERL) 306 Reports, 1950’s to present; converted to online in Summer 2001; saved Dept. storage and reprinting costs.

Caltech – OAI Data Providerhttp://coda.caltech.edu 2002 - Parallel and Distributed Systems Group E-Tech. Reports (Paradise) 63 papers, 1992 to date; harvested faculty site as of Summer 2002; added pdf to .ps; needed no change in faculty behavior. 2002 - Electronic Theses and Dissertations (ETD) 1561 theses; 1960’s to date; Graduate Dean made ETD required in 2002; older theses scanned and added as time permits; 200 current theses submitted students each year. 2002 - Books by Caltech Authors (BOOK) 4 books; 2002 – Caltech Oral Histories (OH) Caltech archives 39 documents;

Geographic reach beyond U.S. • Computer Sci. Repts. – 104 countries = 57% of total use • CAV2001 Conf. – 120 countries = 68% of total use • Earthquake Eng. Repts. – 103 countries = 65% of total use • Books – 95 countries = 63% of total use • Oral Histories – 72 countries = 34% of total use • ALL – 140 countries = 63% of total use

Conclusions • Over time downloads appear to be less random; use patterns indicate more directed retrieval of specific documents • Even small archives will be discovered and used throughout the world, thanks to OAI • Type or genre of material is not as significant as subject • There is significant penetration into the international community

Why Theses? • Clear administrative purpose • Library is unquestioned archive • Process is regular and continuing • Volume is predictable • Authors are new entrants to scholarly enterprise

ETD2005 28-30 Sept 2005 8th International Symposium on Electronic Theses & Dissertations University of New South WalesSydney, Australia For more information, go to: http://adt.caul.edu.au/etd2005/etd2005.html

Use Data and IR Content Recruitment: Caltech Experience