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Bensberg Enhancement Components

The Bensberg GmbH presents an enhancement component for supplier evaluation with modules for quality, goods receipt, backlog, and special evaluation options. The evaluation includes analyses, modifications, internet interface, data export, and evaluation of goods receipt items according to time and quantity.

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Bensberg Enhancement Components

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  1. Bensberg Enhancement Components • Application • Supplier Evaluation MM • Production Process Evaluation PP • Delivery Performance SD • Requirements Analysis MD04 • Open Quantities • EDI • DELINS • Deadline Splitting EDI • External Service Agent (ESA) • Orders / MAIS • Credit Memo Procedure • Payment Advice

  2. Supplier Evaluation MM Production Process Evaluation PP Delivery Performance SD Logistics Chain MM = Material Management PP = Production & Planning SD = Sales & Delivery

  3. Welcome! The Bensberg GmbH welcomes you to the Presentation of the Enhancement Component SupplierEvaluation

  4. Overview Evaluation Modules are selectable Quality Goods receipts(GR) Backlog Special evaluationoptions Defective partsin PPM Service criterion Totalevaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface:- Global analyses- Individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  5. GR items Evaluation of GR items according to time / quantity • Starting point: Goods receipt posting in SAP-R/3 • automated saving of the information relevant for the evaluation by the message determination (SAP-standard) • According to VDA 5001 and Percent, separate evaluation of deadline and quantity reliability, customer-specific solutions • Flexible setting options of evaluation parameters • e.g. according to supplier, plant, document type, MRP controller • tolerances for deadline and quantity • treatment of over- and underdeliveries • Local service evaluations in respect to delivery performance • Special treatment of delivery schedules • Smoothing

  6. GR items Evaluation according to VDA • Mutual evaluation of deadline and quantity: Purchase document Delivery Assignment of the delivered quantity to the open quantities 29.3. 100 10.4. 100 29.3. 100 on time 10.4. 20 7 days too early 29.3. 120 • Determination of the VDA-key figure according to supplied schedule line with simultaneous consideration of the proportional quantity and time difference • The higher the VDA-key figure the worse the delivery performance

  7. GR-items Evaluation separately according to deadline and quantity reliability • Deadline and quantity reliability are determined separately by considering tolerances and afterwards a weighted, consolidated result is calculated.Example: Purchase document Delivery Quantity evaluation in case of deviations of: 29.3. 100 10.4. 100 0% 100% 1% - 10% 80% 11% - 20% 60% from 21% 0% 29.3. 120 Delivery reliability 100% Quantity reliability 60% Variable weighting, here 50% / 50% Delivery performance 80%

  8. Material document Purchasing document GR items Evaluation of GR items according to time / quantity Data extraction and evaluation Analysisprograms Data export Repeat-Job Evaluation GR according to time/quantity GRposting Database tables Basis data Evaluationparameters real time Saving of all relevant data Evaluation results Advantage: good performance, repeatability of the evaluation

  9. GR items Evaluation of GR items according to time / quantity • Starting point: Goods receipt posting in SAP-R/3 • saving of environment data upon the goods receipt • asynchronous evaluation • According to VDA 5001 and Percent • Flexible setting options of evaluation parameters • e.g. according to supplier, plant, document type, MRP controller • tolerances for deadline and quantity • treatment of over- and underdeliveries • Local service evaluations in respect to delivery performance • Special treatment of delivery schedules • Smoothing

  10. Shipping instructions VMI GR items Local service evaluations in respect to delivery performance Supplier Supplier Delivery performance evaluation Delivery Goods receipts Goods receipt: Thrusday 100 St. Delivery Delivery Delivery Local service- criterion Total result ‘Delivery performance‘

  11. GR items Evaluation of GR items according to time / quantity • Starting point: Goods receipt posting in SAP-R/3 • saving of environment data upon the goods receipt • asynchronous evaluation • According to VDA 5001 and Percent • Flexible setting options of evaluation parameters • e.g. according to supplier, plant, document type, MRP controller • tolerances for deadline and quantity • treatment of over- and underdeliveries • Local service evaluations in respect to delivery performance • Special treatment of delivery schedules • Smoothing

  12. Evaluation Supplier Sold-to Party Ship-to Party Monday: according to first DS on time Supply Goods receipt Thursday 100 Delivery schedule:Thursday 100 changed on Wednesday: due to change: on time Delivery schedule:Friday 80 Delivery schedule (DS) treatment

  13. Time window VDA 0 Used delivery schedule Delivery schedule treatment DS 1 DS 2 DS 3 DS 4 Monday DS 5 Wednesday Goods receipt Thursday Punishment of the supplier will be avoided, VDA 0 VDA 2,00 • Definition of time windows (e.g. 1 week, 1 month, number of days) • Parallel evaluation of all delivery schedules within the time window • Usage of the most favorable delivery schedule for the supplier Further evaluation option:delivery schedule flexibility Positive result, as the supplier was able to react on the last delivery schedule.

  14. GR items Evaluation of GR items according to time / quantity • Starting point: Goods receipt posting in SAP-R/3 • saving of environment data upon the goods receipt • asynchronous evaluation • According to VDA 5001 and Percent • Flexible setting options of evaluation parameters • e.g. according to supplier, plant, document type, MRP controller • tolerances for deadline and quantity • treatment of over- and underdeliveries • Local service evaluations in respect to delivery performance • Special treatment of delivery schedules • Smoothing

  15. Time window Goods receipt Monday 120 pcs. Punishment due to overdelivery Schedule line Goods receipt Thursday 80 pcs. Monday 100 pcs. Tuesday 100 pcs. Punishment due to underdelivery Smoothing Goods receipt 200 pcs. Reliable in respect to time and quantity GR items Smoothing Offsetting of quantity deviations by means of time windows (number days), alternatively with simulation

  16. Overview Evaluation Quality Goods receipts(GR) Backlog Special evaluationoptions Defective partsin PPM Service criterion Totalevaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface:- Global analyses- Individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  17. Backlog Evaluation of backlog • Determination of backlog at a defined point of time • schedule lines of orders and scheduling agreements with schedule line date < current date • leads to a complete backlog view • Evaluation like 'normal' GR • regularly executed (optimal: daily) backlog evaluations show the dynamical deterioration • Histories of complete backlog viewsin preparation: Analysis of the backlog development of a supplier, with monitoring (alarm system) and evaluation option • Consideration of backlog evaluations in the analyses is selectable

  18. Backlog Evaluation of backlogs Data extraction and evaluation Analysisprograms Data export Repeat Job Backlogcollector Evaluation backlog according to time and quantity Data base tables Purchasingdocument Basis data Evaluationparameters Complete backlog view Evaluationresult

  19. Overview Evaluation Quality Goods receipts(GR) Backlog Special evaluationoptions Defective partsin PPM Service criterion Totalevaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface:- Global analyses- Individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  20. Manual GR postings / KANBAN Special evaluation options • Evaluation of VMI, if necessary with data transfer from SupplyOn • Evaluation of consignation goods with stock limits or determination of range of coverage (according to requirements) • Manual evaluations without goods receipt, e.g. external data. Posting with independent user interface or by means of a released function module • Customer-specific solutions, e.g. for the evaluation of KANBAN(in hours in consideration of shift-times) • Consideration of special evaluations in the analyses is selectable

  21. Overview Evaluation Quality Goods receipts(GR) Backlog Special evaluation options Defective partsin PPM Service criterion Totalevaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface:- Global analyses- Individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  22. Quality Evaluation of quality • Starting point: • Quality key figure of the usage decision • Coding indicated in the quality message (with evaluation) • At the moment of the analyses • Independent key figure in % • Local service evaluations for quality (analogous to delivery performance) • Upload option from external systems (scheduled)

  23. Overview Evaluation Quality Goods receipts(GR) Backlog Special evaluationoptions Defective partsin PPM Service criterion Totalevaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface:- Global analyses- Individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  24. Defective parts Evaluation of defective parts in PPM (Parts per Million) • Defective parts * 1.000.000 / total parts • Control • Quality message with filter options according to message type, status, coding... • Movement type / Movement reason • Result as • PPM figure – independent of the quantity unit • PPM figure – according to quantity unit • PPM figure in % • PPM figure according to material • PPM analysis with monitoring of target agreements

  25. Evaluation of the defective parts in PPM (Parts per Million) • Evaluation of the PPM figure for each movement (delivery/and return delivery) (Defective parts* 1.000.000 / total parts at certain a particular time) Percentage target agreement Return delivery Delivery Quantity Date PPM figure

  26. Overview Evaluation Quality Goods receipts(GR) Backlog Special evaluation options Defectivepartsin PPM Servicecriterion Totalevaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface:- Global analyses- Individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  27. Service criterion Service criterion • Evaluation according to free-definable criterion, as e.g. • Certification • Flexibility • Friendliness (subjective criterion) • Individual weighting of each criterion, global or e.g. definable according to supplier (0-weighting  information) • Evaluation in percent or according to a point system with internal conversion into % • Evaluation of a • Supplier • Supplier according to delivery plant • Material document

  28. Service criterion Service criterion • Evaluation by means of: • Released function modulesTarget: to use as far as possible the information existing in the R/3 or external systems • Independent user interface (also customer-specific) with maintenance dialogue • Monitoring of • Authorizations • Evaluation limits (Min-, Max- or fixed values) • Number of evaluations (e.g. at most 2 but at least 1, with monitoring) • Moment of evaluation (e.g. at the latest at 3rd working day, with monitoring) • Independent key figure in %

  29. Service criterion Service criterion • Bensberg function modules for • Shipping instructions • Price reliability • Delivery schedule flexibility • VMI if necessary with data transfer from SupplyOn • Consignation with stock limits • Consignation with range of coverage • PPM costs (individual) • Number of quality notifications (total and open) • Global und local

  30. GR items Global and local service evaluations Goods receipts Total result Deliveryperformance Total result Supplier Shipping instructions local Service evaluations for delivery performance VMI Usage decisionsQuality notifications Total result Quality Reaction time to Quality notifications localService evaluations for quality globalService evaluations Total result Service Certification Flexibility Friendliness Weighting The assignment GLOBAL or LOCAL can be changed dynamically at any time

  31. Overview Evaluation Quality Goods receipts(GR) Backlog Special evaluation options Defective partsin PPM Service criterion Total evaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active user interface:- Global analyses- Individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  32. Total evaluation A, B, C - Classification Total evaluation in % e.g. weighting 5 e.g. weighting 3 e.g. weighting 2 e.g. weighting 2 A, B, C A, B, C A, B, C A, B, C Delivery performance in % Quality in % PPM in % Service in % Standard classification: A-classification, if >= 90% B-classification, if >= 75% C-classification, if < 75% Recoding of evaluations - before total evaluation - after total evaluation

  33. Overview Evaluation Quality Goods receipts(GR) Backlog Special evaluation options Defective partsin PPM Service criterion Totalevaluation Time/Quantity VDA and Percent Data pool with basis data and evaluation results Analyses with active interface:- global analyses- individual analyses Modifications:- Revaluation- Evaluation ‘Legacy data’ Internetinterface(WEBGUI) Data export forexternal systems(SAP-BW)

  34. Analyses • Individual analyses of each goods receipt position with all evaluation bases • Analysis according to supplier and month (cross table) • Analysis according to supplier and material with ranking • Analysis according to quantity and time • ALV-analysis • Information of the supplier by post, fax or E-Mail • WEB-GUI-interface for the internet connection

  35. Individual analysis Analysis – Individual analysis

  36. Individual analysis Selection and sort keys Further selection options can be activated Only strategic suppliers Choose sort key

  37. next slide itemsinvolved Sort key S-Kf = Service Q-Kf = Quality VDA = Delivery performance Individual analysis Total evaluation for each sort key (here: supplier) within the selected period

  38. Individual analysis Total evaluation (as before) with individual evaluation of all items involved Overdelivery Underdelivery GR Manual Evaluation basis VMI Backlog next slide Analysis Service Analysis PPM Document numbers (material, purchasing) + supplier are interactive (Hyperlinks to SAP-Standard)

  39. Individual analysis VDA evaluation basis according to settings Time difference in working days 2 = too late 1 = too early

  40. Individual analysis Evaluation basis in case of separate evaluation of deadline and quantity

  41. Individual analysis Evaluation parameters and calculation

  42. Individual analysis Purchasing deadlines at the moment of the GR posting (basis deadline) red = overdelivered open quantity prior to GR open quantity after GR

  43. Individual analysis Parallel evaluated delivery schedules within the time window Activation can be changed (with immediate effect) orange = active DS green = most favorable DS

  44. Individual analysis Total evaluation (as before) with service analysis Service analysis next slide

  45. Individual analysis Service analysis – total overview Details for criterion next slide

  46. Individual analysis Service analysis - Detail for criterion Details for the result

  47. Individual analysis Possibility to modify evaluations Possibility to enter comments and to modify the evaluation

  48. Individual analysis Possibility to modify evaluations Possibility to enter comments and to modify the evaluation Upon clicking on a single result field, the dialog is started Only comment Evaluation has been modified

  49. Individual analysis Total evaluation with individual evaluation of the items involved Filter- Download change Possibility to enter comments +interactive option to change key figures (if so marked) change Start chart • Download / Excel • Filter • Graph • Sort methods • Remarks/Changes • Hyperlinks • User profile Document number (material, purchasing department) + supplier are interactive (Hyperlinks)

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