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Vendor Attachment

Vendor Attachment. Presentation to Participating State Agencies Aug. 18-19, 2010 Revised Sept. 22, 2010. Agenda. Definition of Vendor Attachment The Vendor Attachment Process OSC NCDOR Agencies Handling Calls From Impacted Vendors Questions. Vendor Attachment.

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Vendor Attachment

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  1. Vendor Attachment Presentation to Participating State Agencies Aug. 18-19, 2010 Revised Sept. 22, 2010

  2. Agenda • Definition of Vendor Attachment • The Vendor Attachment Process • OSC • NCDOR • Agencies • Handling Calls From Impacted Vendors • Questions

  3. Vendor Attachment • Vendor Attachment allows the state to deduct back taxes owed by vendors from State payments to those vendors • Vendor Attachment is authorized by G.S. 105-242(b) • Vendor Attachment represents a significant process change for OSC • Vendors refer to businesses that do business with selected state agencies • The Vendor Attachment project involves agencies that use the N.C. Accounting System or NCAS

  4. Impacted Taxpayers • The funds are deducted from payments before they are sent to vendors • Vendors receive notices of attachment from NCDOR informing them of the transaction • Vendors will receive attachment notices only if their tax cases have been “final billed” • All reviews and appeals are complete • All cases thoroughly vetted by NCDOR staff

  5. Vendor Attachment Process: OSC • Office of State Controller will create a file of all scheduled vendor payments nightly each business day • The file will be transmitted to NCDOR • File will not include employee payments such as expense reimbursements

  6. Vendor Attachment Process: NCDOR • NCDOR will match the vendor payments against list of taxpayers that owe taxes • Send a new file with matches back to OSC • Generate Attachment Notices for each match • Mail attachment notices to vendors

  7. Vendor Attachment Process: Agencies • On receiving the matched file from NCDOR, OSC will create a debit memo against the vendor payment • Invoice created to redirect funds to NCDOR • Vendor Attachment Report titled MM122-V AP Vendor Attach is produced each day for agency review

  8. Vendor Attachment Process: Agencies • CMCS transfer on CMCS screen 13 automatically posted in prepared status • Agency responsible for passing the transfer as automated - OSC budget code 64159 titled OSC – Vendor Clearing • OSC is responsible for remitting all funds to NCDOR

  9. Calls From Vendors • Refer calls to NCDOR’s Central Collections Unit • 1-877-919-1819, extension 10053 • Employees there handle calls from taxpayers every day • Those employees will receive special training for calls from state vendors

  10. Implementation Timeline • Migrating Data: Sept. 1-7 • First File Generated From OSC: Sept. 22 • First Notices Go Out: Sept. 23

  11. Questions

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