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Effective Presentation Guidelines

Effective Presentation Guidelines. Creating a Presentation. The two keys to a successful presentation are: Planning & Practice. Creating a Presentation. The more you PLAN and PRACTICE, the less nervous you will be. Creating a Presentation. The more you PLAN and PRACTICE,

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Effective Presentation Guidelines

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  1. Effective Presentation Guidelines

  2. Creating a Presentation The two keys to a successful presentation are: Planning & Practice

  3. Creating a Presentation The more you PLAN and PRACTICE, the less nervous you will be.

  4. Creating a Presentation The more you PLAN and PRACTICE, the more effective you will be.

  5. Creating a Presentation When planning your presentation, consider: Research Organization Text Graphics Delivery

  6. Creating a Presentation Planning and writing your presentation should be given equal or more importance than the delivery.

  7. Presentation Planning • A good presentation has 3 elements: • Opening • Body • Close

  8. OPEN • The Opening: • Attracts attention • States the learning objectives • Provides a statement of relevance

  9. OPEN • Attention Getters: • Greeting • Brief synopsis • Experience • Question

  10. OPEN Objectives: Inform the audience what they should be able to DO after your presentation! Restate, List, Describe, Delineate, etc.

  11. BODY The Body Contains: The information your audience came hear! Should address all objectives!

  12. BODY • In the Body: • Make a distinct transition from the opening. • Bring your audience to common ground. • Structure content in a logical manner. • Present new material in a planned sequence.

  13. CLOSE • Summarize • Review Key Points • Questions & Answers

  14. Necessary Ingredients • Strong introduction • Effective transitions • Forceful conclusion

  15. Effective Audiovisuals KISS Keep It Short and Simple!

  16. And what about PowerPoint™?

  17. What’s Wrong with This Slide • Words, words, words, words, words, words, there are lots and lots of words and they are too small to read and they are very annoying to see on a slide and it is really hard to get your point across when you are saying you know and like and umm and hmm, and and and all those filler words we use to stall for time when all we need is some practice and we know our stuff and we need note cards to keep us on track but we never read from them or anything. It’s just a paragraph of text but I will read it all to you now since I don’tn think you can read and you have no idea what the main point of the slide is and why it is here but you have to sit and listen anyway.

  18. Elements of a Good Presentation Rule of 7: For slides or overheads do not use more than 7 words on 7 lines

  19. Elements of a Good Presentation Design & Graphics • Fit the setting • Support the message • Wake the audience • Are used sparingly

  20. Elements of a Good Presentation Delivery…are you: • Energetic – enthusiastic? • Paced? • Using appropriate hand movements?

  21. Strategies for Success Follow the assignment guidelines • Practice pronouncing the challenging words • Test the equipment before presentation day • Dress for success • Speak to the back of the room

  22. Strategies for Success • Avoid filler words (ahhhs, umms, uhhhs, you know, like, right) • Display positive body language • Use effective gesturing • Maintain good eye contact • Use visual aids correctly

  23. Effective Audiovisuals Title Slide: Ten Words or Less!

  24. Effective Audiovisuals • Text Slides: • No more than seven words in width • No more than seven lines in height • Use bullet points! • Use graphs to present numerical info

  25. Effective Audiovisuals • Pie Charts: • Show parts making up the whole • Limit to seven wedges • Place labels outside of pie

  26. Effective Audiovisuals • Line Graphs: • Denote trends/changing relationships • Limit to 2 or 3 lines • Simplify scales

  27. Effective Audiovisuals • Photographs & Clip Art: • People are visual creatures • People are emotional creatures • Select art appropriately • When in doubt…leave it out!

  28. Effective Audiovisuals • Do NOT put entire presentation on slides • Let EACH visual represent ONE idea • Visuals should be HORIZONTAL

  29. Effective Audiovisuals • When Giving The Presentation: • Do NOT read text aloud

  30. Effective Audiovisuals • When Giving The Presentation: • ADD information and summarize • MONITOR audience verbal and non-verbal behavior • CLARIFY points; give real-life, practical examples • REMOVE visual when message is complete

  31. We learn: 10% of what we read 20% of what we hear 30% of what we see 50% of what we see and hear 70% of what is discussed with others 80% of what we experience personally 95% of what we teach someone else (William Glasser)

  32. ReferencesSt. Francis Xavier University Arredondo, Lani. How to Present Like a Pro: Getting People to See Things Your Way. New York: McGraw-Hill Inc., 1991. Koch, Arthur. Speaking With a Purpose. 5th ed. Boston: Allyn Bacon, 2001. Pfeiffer, William S. Pocket Guide to Public Speaking. New Jersey: Prentice Hall, 2002.

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