FALL 2013 GET ORGANIZED CHALLENGE

1. FALL 2013 GET ORGANIZED CHALLENGE Challenge #4 Photos, Memorabilia & Journaling PLUS Addl. Challenge: Creating a Holding Album

2. This week’s winner: • Pat Zachary Lawson • PROGRESS REPORT: Paper~almost done. Paints~done. Embellishments~allScrapracked! Ribbon~done. Photos~never done! Good thing class is today! I also put all my stencils in a spinder. So neat now!

3. Webinar Goal • To have a strong system for sorting, storing, and organizing both digital and printed photographs • Understanding of how to “tag” digital photos so you can find them easily

4. What will you need? • Software for storing and sorting your digital images. • Photo Storage boxes for printed photos • A Perpetual calendar either physical or on your computer • Folders / Paper / sticky notes for labeling.

5. Step 1 – Gather your Photos • Your first step is to gather all of your printed photographs together into one place. • Gather all of your digital photos together into one place. Microsoft Office Picture Manager is easy to use and may already be on your computer. • Picasa can help you too.

7. Step 2 – Physical Photos • Label each of the boxes of photos you’ve got. • To and From Dates – Sorted • To and From Dates – Need to be Sorted • Need to be sorted.

8. Need to sort Sorted

9. Create a Family Timeline One of our previous webinar participants made this suggestion and I think it’s a good one. Before you start sorting and organizing create a family timeline that you can fill in as you go. As you start to sort pictures you’ll find lots of pictures from smaller events, the timeline will make it easy for you to put them in chronological order and keep moving on.

10. Step 3 – Create sorting guides • Choose either boxes or sheets of paper • Note dates and major events on the sorting guides: Ages, Events, Trips, Etc. • Sticky notes work great and can be transferred to the photos once the sorting is done.

11. Each sorting sheet should give you some basic information or reference to major events. Kids ages and grades, Vacations, Weddings, Etc.

12. Step 4 Sort into /onto your sorting guides • Start with the year • Don’t worry about groups of pictures from particular events unless they are already together – Just get everything in the right “year” pile. • This is a completely “subjective” exercise, you can recruit family members to help – it will be FUN!

14. Step 5 – Sort stacks into “events” • Sort each Year Stack by event; Christmas, Easter, Birthdays, Vacation, etc. • Create folders for each event you are going to Scrap about. • Choose the number of layouts and note it on the folder • Select the pictures you will use for the layouts ______ # of photos per page. • Put the photos you will use into the folder. Put the remaining photos into the picture box use sticky notes to tag them. • Put the photos in the pink folders into a box labeled “Photos to Scrap”. Include notes about where memorabilia is stored. Include journaling notes/ bullet points.

15. Sort pictures into “events”. Choose the number of images you want to use in your layouts and put those into a folded paper with information and details. Put the remaining photos into the garbage if you can, or into a labeled box by the year/date if you can’t.

16. Add more information and file

17. Put the sorted photos into a box labeled READY TO SCRAP.

18. Our New Photo and Memory Organizer Kit The kit includes the box and 10 Photo Files.

20. File folders make it really easy to grab the sorted photos you want to work with and take them to a crop, class or friends house.

21. Digital Photo Storage Download into the right folder – The First Time! Inside the My Photos file create files for each year. Within each year, create files for each event. My Photos 2008 2009 2010 2008 Xmas 2008 July4 2009 Xmas 2009 Chelan 2010 Xmas 2010 LT BDay Microsoft Picture Manager is an easy to use option that is included on most PCs.

22. Digital Photo StorageTagging Photos Choose the number of Layouts you will do for each “event” prior to looking at the pictures. Choose the photos you are going to use for your layouts. Move all of the Photos into a “just okay” folder or DELETE them. *Tag just a few of the images in your folder. Just be sure you’ve got at least one tag with each person’s name, place, event, etc. • *Tagging Tips • Use a perpetual calendar to “aid” your memory. • Be consistent – Date 20100709, Main Subject, or Event, People • Keep keystrokes to a minimum • Don’t do ALL of the pictures – it’s not necessary Be REALISTIC!Not every group of photos needs to be sorted and organized.Worry about the things that are Most important to you

23. Perpetual Calendars make it easy to stay consistent. Create one on your computer or purchase one from your nearest Close to My Heart OR Stampin’ Up!rep.

24. This week’s challenge - Part 1 • Establish your Physical and computer filing systems. • Sort 2 boxes/Piles/Drawers of photos. Add one additional box for each “family” helper you recruit. • Sort one year of Digital Photos. • Sort 1 container of other supplies into your 4 Section System. • Sort 4” of paper • Post on FB

25. Links and Tips • Multiple Album Sorting Article posted on the Blog - http://scraprack.blogspot.com/2011/09/organizing-photos-for-multiple-albums.html • Our Website: www.TheScrapRack.com • Some photo developers like Walgreens will print notes on the back of your photos. • Use Un-Du to remove photos from old “sticky” albums.