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Disability and Leave Services

Disability and Leave Services. Managing Disability and Family Leaves @ Stanford. Introduction and Agenda. Disability and Leave Services (DLS) – Overview Our Partners in Disability and Leave Management What are the “Services” in Disability and Leave Services? Metrics and Trends

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Disability and Leave Services

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  1. Disability and Leave Services Managing Disability and Family Leaves @ Stanford

  2. Introduction and Agenda • Disability and Leave Services (DLS) – Overview • Our Partners in Disability and Leave Management • What are the “Services” in Disability and Leave Services? • Metrics and Trends • 2011 Initiatives

  3. Overview • Disability and Leave Services (DLS) • Part of Human Resources Information Systems (HRIS) • Charter – Centralized Administration of Disability and Leaves • Adhere to all federal and state statutes and regulations relating to leaves • Adhere to all Stanford policies relating to leaves • Consistency in administration of those regulations and policies • Organization • Patti Smilovitz – Manager, HR Data Services • Disability and Leave Services • Educational Assistance Programs – TGP/STAP/STRP • Laurie Jarocki – DLS Analyst (Alpha A – G) • Rubi Paredes – 50% DLS Analyst (Alpha H – K) • Nicole Peixoto – DLS Analyst (Alpha L - Q) • Wendy Freeman – DLS Analyst (Alpha R – Z)

  4. DLS Partners in Leave Administration Partnership: A cooperative relationship between people or groups who agree to share responsibility for achieving some specific goal. • HR Managers and Administrators • Employee Relations • Office of General Counsel • Payroll • Benefits • Risk Management • Vendors (Zurich, Liberty Mutual, and Unum)

  5. Services • Salary Continuation • Axess Timecard / Direct Paycheck Deduction • PeopleSoft Transactions Related to LOA • LTD Termination / Terminations while on LOA • Salary Continuation Projections • Manage Liberty Mutual Services • Claim/Leave Management • Report Distribution • InfoSource / ClaimTrac Access • Monthly Conference Calls / Issues Log / Trouble-shooting • Resource for HR Community • DLS Bulletin • 2011 Initiatives

  6. Metrics • New Leaves • Up 17% • Open Leaves • Up 7% • Intermittent / Part Time • Up 54%

  7. Metrics • Average Duration • 2009 = 7.65 weeks • 2010 = 6.15 weeks • Gender • Female 78% v Male 22% • Overpayments • ~ 140 per year

  8. Trends – New Leaves YTD

  9. Trends – Open Leaves by Type

  10. Trends – Intermittent / Part Time • Types of I/PT Leaves • Intermittent / Part Time • 54% increase between Oct 2009 and Oct 2010

  11. Overpayments

  12. Initiatives • Outreach to HR Community • Lunch-n-Leaves • Annual Disability & Leaves Forum • Update DLS Website • Improve Occ / Non-Occ Coordination • Partner with Risk Management to improve communication with Zurich • Disability and Leaves Desk Book • Comprehensive resource for anyone who touches the disability and leaves process at local HR level

  13. More Information • Attend Lunch-n-Leaves • Read DLS Bulletin • Go to DLS Website • Ask Questions!

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