Enhancing Access ITM Library Support to the Telemedicine Project

1. Enhancing AccessITM Library Support to the Telemedicine Project Sarah Buys Library - Prince Leopold Institute of Tropical Medicine

2. Scope of the library project : enhancing access to scientific literature • Offering pathways to (free) access to full-text articles • links to portals, projects • list of electronic journals on library website • Providing DocDel : electronic document delivery upon request • PDF by e-mail • Trouble shooting for bibliographic retrieval issues

3. Enhancing Access. Part IPathways

4. Availability of scientific literature (1) • Journal articles : indexed widely in databases (e.g. Medline) ; widespread distribution ; search union catalogues • list of electronic journals on library website • HINARI project • Books / chapters : often not indexed ; limited availability ; search individual library catalogues • database ITG Books & Document Holdings

5. Availability of scientific literature (2) • Reports, dissertations, ‘grey’ literature : problematic ; copies from original producers (e.g. university, organisation) • WHO library • Internet search • Organization website

6. Availability of scientific literature (3)ITG catalogs and databases http://lib.itg.be/webspirs.htm Click on “Webspirs 5” and “Ok”

7. Availability of scientific literature (4)WHO library database WHOLIS

8. Searching for literature • Bibliographic databases : • short description of document (usually journal article) • standard fields (e.g. author, title, journal name, publication year) and keywords • often featuring abstracts, sometimes including links to electronic full-text edition • Some examples of popular databases : • PubMed, Lilacs, Popline • Searching the Internet

9. Searching for literature : PubMed(1)article list level

10. Searching for literature : PubMed(2)single article level

11. Searching for literature : PubMed(3)(free) accessibility icons linking to (free) full-text

12. Searching for literature : LilacsLatin American and Caribbean Literature on the Health Sciences

13. Searching for literature : Popline

14. Searching for literature: ITM library databaseTropical Endemic Diseases Control http://lib.itg.be/webspirs.htm,Click on “Webspirs 5” and “Ok” to enter, choose database “Tropical Endemic Diseases Control”

15. Searching for literature: the Internet(1) • Web indexes with relevance ranking • e.g. Google • Meta search engines • e.g. IxQuick • Subject-based web directories • e.g HealthWeb, DMOZ Open Directory Project • ITM library links to selected websites • Individual AIDS/HIV websites • Image search engines • e.g. Google Images

16. Searching for literature: the Internet(2)searching Google with “HAART low resource settings”

17. Searching for literature: the Internet(3)subject-based web directory HealthWeb

18. Searching for literature: the Internet(4)DMOZ – Open Directory Project: AIDS section

19. Searching for literature: the Internet(5)ITM library links to selected web sites

20. Searching for literature: the Internet(6)ITM library links to selected web sites: HIV/AIDS section

21. Searching for literature: the Internet(7)Telemedicine website

22. Searching for literature: the Internet(8)individual HIV/AIDS websites

23. Searching for literature: the Internet(9)image search

24. Degrees of access to electronic journals • Full-text editions of top journals : access usually limited to paying subscribers • Free access to back files but charges for recent issues (e.g. ASM journals, AIDS) • International initiatives granting free or low cost access in developing countries (e.g. HINARI) • ‘Free for all’ policy (e.g. Bull WHO)

25. Finding full-text articles • BioMed Central • Free Medical Journals • Free Books 4 Doctors • ITM library electronic journals list • PubMed Central • Scielo - Scientific Electronic Library Online • Projects • HINARI - Health InterNetwork Access to Research Initiative • INASP - International Network for the Availability of Scientific Publications

26. BioMed Centralnew freely accessible electronic-only peer-reviewed journals

27. Free Medical Journalsportal to (partially) freely accessible medical journals

28. Free Books 4 Doctorsfreely accessible electronic medical books

29. ITM library electronic journals listlinks to selection of biomedical journals, most of which will not be freely available outside ITM

30. PubMed Centralselection of journals offering free access after embargo period (e.g. 6 months)

31. Scielo : Scientific Electronic Library Onlinefree access to hundreds of Latin American biomedical journals

32. HINARI : Health InterNetwork Access to Research Initiativefree or low cost access to lower income countries after registration

33. INASP : International Network for the Availability of Scientific Publications / PERI project

34. Enhancing Access. Part IIProviding document delivery, the DocDel project.

35. Costs of the DocDel services • Costs for you? Free!  • no subscription fees • no handling fees • no administration fees • Costs to the Telemedicine budget : • documents from ITM : 0.15 € pp • documents ordered by ITM : 5 € (Germany, Belgium, The Netherlands) or 12 € (UK)

36. Requesting articles from the ITM library • Writing your request : • include your name and return address • write a single reference: Author, title(word), journal name, publication year, volume, pages • or attach a file with a list of references • Sending your request : • e-mail all requests to mzolfo@itg.be • use subject line “DocDel request from [your name or your institution’s name]”

37. Writing your request(1)select PubMed references and send to text 

38. Writing your request(2)your selection of references in text format

39. Writing your request(3)type Ctrl+A to highlight and Ctrl+C to copy to clipboard Ctrl+A Ctrl+C

40. Sending your request(1)type Ctrl+V to paste the clipboard contents into the mail Ctrl+V

41. Sending your request(2)type Ctrl+V to paste the clipboard contents into a Word file Ctrl+V

42. Sending your request(3)attach the Word file to your mail 

43. Receiving articles from the ITM library • Receiving e-mail • subject line : “your DocDel order: Journal, year, Author” • attachment : PDF file • Handling the PDF • read and save using Acrobat Reader freeware • buy full Acrobat package for further options

44. Receiving articles by e-mailstandard subject line, PDF attachment  

45. Handling the PDF documentusing Adobe Acrobat software

46. Enhancing Access. Part IIIKeeping an archive

47. Basic archiving principles • Why? • immediate electronic or physical access • no need to order twice • sharing resources • How? • creating a database and library • consistent cataloguing • When? • when downloading (e.g. HINARI, PubMed) • when receiving (e.g. ITM)

48. Archiving methods • Saving/storing articles • save your electronic files or store the outprints • logical and consistent file and folder names • Managing articles in Reference Manager • search and save references • create links to PDF, URL • refer to physical location for outprints • linked with Internet (e.g. PubMed)

49. Keeping articles in folders  

50. Logical and consistent cataloguingan example for articles • Directory for all your PDFs • e.g. c:\my pdfs\... • Subdirectory per publication year • e.g. c:\my pdfs\2002\.... • File names for articles • 4 characters for publication year • 4 characters for journal identification (i.e. first letter of every noun) • 4 characters for starting page • e.g. New Engl J Med 2002, p. 15-25 is filed c:\my pdfs\2002\2002nejm0015.pdf