e -IACUC Fundamentals Introductory Investigator Training

1. e-IACUC FundamentalsIntroductory Investigator Training

2. Instructions for Submission of Animal Protocols and Amendments For New protocols and 3-Year Renewals • Input all information to the new e-IACUC form online For Amendments • As in the past, submit paper form • Optional • Input all information to the new e-IACUC form online for submission as a 3-Year renewal For Annual Renewals (USDA covered species only) • As in the past, submit paper form • Annual renewals are not required for protocols using non-USDA covered species

3. Study Types What is a “Study Type”? A Study Type is a defined business process. Study Types work together to streamline workflow, track data & keep users informed. There are 2 Study Types in e-IACUC: COMS and Animal. The Animal Study: The Animal Study is an online form that an investigator or coordinator fills out to document their research and request approval by the IACUC Committee. There are mechanisms in place to track the review of a IACUC Study throughout the review process. Principal Investigators can add designees who can fill out a draft of the study for Principal Investigator for review and submittal to IACUC.

4. Smartform This is the study application. What you see in the application is dependent on answers you select throughout the form. • Tips • Red asterisks indicate required questions • Blue bubbles indicate help text. Click to display help text.

5. My Inbox When you log into e-IACUC, you will be presented with your My Inbox Page. This will serve as a Home Page for e-IACUC users where they presented with all studies that require attention. From here, you can access a project by clicking on it’s Name. This will take you to it’s Study Workspace. Tip: The My Inbox link at the top of every page will get you here! The Inbox tab will always contain studies that require your attention. This means that the State of the submission requires that you complete an Activity in order for it to advance through the review process. Other studies can be found on the IACUC tab.

6. IACUC Tab The IACUC Tab is available in all e-IACUC users’ Inbox. Here you can find Animal studies divided into different categories depending on where they are in the review process. These studies are organized in tabs: In-Progress, Approved, Archived, All Studies Use these tabs and the Filter by search box to find studies that may not be in your Inbox

7. Notifications In addition to seeing IACUC studies in your Inbox, you will also receive an email Notification that will alert you when a study requires you to perform an activity. Example: When performing their review of a study, one of the Activities available to a Vet Reviewer is to “Recommend Veterinary Changes.” This will automatically trigger an email notification sent to the PI and the Contact Person notifying them that the study requires changes or clarifications. Be sure your HUID information is up to date!

8. Accessing e-IACUC e-IACUC URL: https://esupport.hms.harvard.edu/comsiacuc **Use your HUID (Harvard ID) to sign in Note: If your study has been migrated over from the old system, you may not yet have access. Your PI can either add you by creating an amendment, OR, if you are already listed on the approved protocol, please email eSupport@hms.harvard.edu (and copy your PI) for access.

9. More Information… More information about the e-IACUC system as well as the e-IACUC Investigator Guide can be found on our website. IACUC Website: http://hms.harvard.edu/departments/hma-standing-committee-animals/e-iacuc Office Hours! Mondays: 10am – 12pm Wednesdays: 12pm – 2pm For any additional questions, please contact: IACUC Office: IACUC@hms.harvard.edu e-IACUC Support: eSupport@hms.harvard.edu