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Management Function:

Management Function:. Organizing. Organizing. The process of Identifying and grouping the work to be performed Defining and determining responsibility and authority for each job position Establishing relationships among various job positions

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Management Function:

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  1. Management Function: Organizing

  2. Organizing • The process of • Identifying and grouping the work to be performed • Defining and determining responsibility and authority for each job position • Establishing relationships among various job positions • Determining detailed rules and regulations of working for individuals and groups in an organization

  3. Importance of Organizing • Makes management easier • By grouping work and people • Divides up work • Everyone knows what their job is!

  4. Process of Organizing 1. Identifying Activities 2. Grouping Activities 3. Assigning Responsibilities 4. Granting Authority 5. Establishing Relationships

  5. Organizations Structure • A network of job positions and the authority relationships among the various positions. • Factors that are usually taken into consideration • Job specifications • Departmentation • Authority-responsibility relationships

  6. Organizations Structure • Takes the shape of a pyramid and indicates • Tasks assigned • Hierarchical relationships • Patterns of communication and coordination • Two most commonly used forms of organization structure • Functional structure • Divisional structure

  7. Functional Structure Chief Executive Finance Production Marketing Personnel A structure formed by grouping together all activities into functional departments and putting each department under one coordinating head

  8. Divisional Structure Chief Executive Marketing Personnel Personnel Automobile Production Finance Marketing Refrigerators Accounting The organization is divided into units entrusted with all activities related to different products and/or territories

  9. Formal vs Informal Organization Informal Formal • Officially established relationships among • Departments • Divisions • Individuals • Created by top management to achieve well-defined goals • Consciously designed roles • Clearly shows what a person has to do, who to take orders from, what rules and procedures to follow • Relationships between individuals based on personal attitudes • Natural grouping of people in work situations • Members of the group select someone as their leader (not always officially) • Authority of leaders comes from support of group members • Temporary in nature – changes in size and membership from time to time

  10. Delegation Defined:give an assignment to a person, or assign a task to a person

  11. Decentralization Defined:the dispersion or distribution of functions and powers; specifically: the delegation of power from a central authority to regional and local authorities Example: Traffic Police Controls movement of vehicles on the road Holds a lower level position Yet has lots of authority Higher ups concentrate on ways and means to improve traffic control Benefits: Reduces workload of top level management Motivates employees and gives them more autonomy Helps employees take quick and appropriate decisions Decentralization is the ultimate outcome of planned delegation!

  12. Other Formats

  13. Examples

  14. Assignment • Using PowerPoint • Create an organization chart for: • YOUR OWN COMPANY • Will you create a product? • Will you create a service? • What format will you use?

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