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Web-enabled Project Management October 24, 2003 Prepared by Two West, Inc.

Web-enabled Project Management October 24, 2003 Prepared by Two West, Inc. Or The Art & Science of Project Management October 24, 2003 Prepared by Two West, Inc. Ethan Whitehill CEO/Creative Director Two West Inc. 816-471-3255 x25 | ethanw@twowest.com. Agenda. Art Class

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Web-enabled Project Management October 24, 2003 Prepared by Two West, Inc.

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  1. Web-enabled Project ManagementOctober 24, 2003Prepared by Two West, Inc.

  2. OrThe Art & Science of Project ManagementOctober 24, 2003Prepared by Two West, Inc.

  3. Ethan WhitehillCEO/Creative DirectorTwo West Inc.816-471-3255 x25 | ethanw@twowest.com

  4. Agenda • Art Class • The State of Project Management • The Art of Project Management • Why Projects Fail • Applying Science to the Art • Uplink • Science Class

  5. Art 101

  6. Was this difficult? • Why? • What did we learn? Project Management 101

  7. The State of Project Management • More than 33% of projects are cancelled before they reach completion. • The likelihood of a cancelled project increased approximately 18% between 1995 and 2000. • Nearly 90% of projects fail due to cost and time overruns. • Nearly one third of companies experience cost overruns of 150-200% and time overruns of 200-300%. Source: "Chaos,” The Standish Group, 1995

  8. The State of Project Management Conclusion • Project management tools and techniques are not being effectively used and applied. • Overall, failed and challenged projects alone cost US companies and government agencies an estimated $145 billion per year. • Many of these projects could have potentially been rescued by better lines of communication among the project teams. Source: "Chaos,” The Standish Group, 1995

  9. The State of Project Management Research shows that vendors who can deliver Internet-based project collaboration technologies will have the competitive advantage in the future. Source: Datatech

  10. The Art of Project Management What is project management? “…the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, quality, time and cost, and participant satisfaction.” Source: The Project Management Institute

  11. The Art of Project Management What is the role of a Project Manager: • Plan • Communicate • Monitor • Control All to meet objectives of: • Scope • Time • Cost • Quality • Satisfaction

  12. Why Projects Fail • Inefficient Communication • Incomplete Automation • Inconsistent Process

  13. EFFECT CAUSE Additional expense and effort (rework) • Conflicting information • Inconsistent flow of information (process) • Incomplete transmission of information Delays • Incomplete stakeholder involvement (loop) • Decentralized project team • Poor identification of team members and roles • Low visibility of priorities and dates Weak accountability/ responsibility • Multiple communication channels • Message overload/clutter Why Projects Fail Inefficient Communication

  14. Why Projects Fail Incomplete Automation

  15. Why Projects Fail Inconsistent Process

  16. Applying Science to the Art Implement Web-enabled Project Management to solve problems of: • Inefficient Communication • Incomplete Automation • Inconsistent Process …by improving the project manager’s ability to plan, communicate, monitor and control: • Scope • Time • Cost • Quality • Satisfaction

  17. uplink Login & Welcome

  18. Applying Science to the Art Communication • Improves team communication through structured response mechanism • Reduces risk of errors by providing well-organized versions • Eliminates confusion among team members through role-based security and “need-to-know” access:Executive, Project Manager, Team, Client, Vendor • Increases speed of information dissemination • Maintains complete log of all communications (audit trail)

  19. uplink Message Board

  20. Applying Science to the Art Automation • Eliminates risk of losing important files • Allows secure transfer of large files (the first time) • Provides electronic signature capability • Reduces admin costs of document handling • Simplifies queries with searchable database

  21. uplink Upload Document

  22. Applying Science to the Art Process • Offers client and other users real-time project information in a heads-up dashboard • Improves visibility of standard project management practices • Enables task assignment and management through alerts • Tracks team performance and monitors stakeholder satisfaction through post-mortem surveys

  23. uplink Project View

  24. uplink Other benefits • Lower total cost of ownership vs. desktop application • Ease of use and minimal training • Integrates/complements other popular tools:email, schedulers, pdfs, contact databases • Customizable interface for brand compliance

  25. Parting Thought Science 101 In July 1961, astronaut Gus Grissom became the second American in space. He flew 15 minutes aboard Liberty Bell 7, a Project Mercury spacecraft.

  26. Parting Thought Science 101 Now, more than 30 years later, we could duplicate the entire Mercury program with a single laptop computer and still have memory to spare. Today’s project management technology gives you the power of mission control. Use it wisely.

  27. Ethan Whitehill816-471-3255 x25 | ethanw@twowest.com

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