Non-Profit Board Leadership & Effectiveness

1. Non-ProfitBoard Leadership & Effectiveness Presented by: Clay B. Powell

2. The Organization:Why Does It Exist? • Hobby? • Ego Boost/Prestige Builder? • Serious Business?

3. Critical Components ofLeadership Effectiveness Effective Meetings Board Relationships Strategic Planning Board Role Effective Leaders Bylaws

4. Organizational Structure Association Membership Board of Directors Program & Services Committee Governmental Affairs Committee Membership Development Committee Public Relations Committee

5. Understanding the Roles within the Organization • Board Responsibilities (Governance Volunteers) • Committee Responsibilities (Service Volunteers and at Least One Board Member) • Staff Responsibilities (Paid Personnel)

6. Cycle of Work Board Staff Committees

7. Board Responsibilities Governance Volunteers Self Governance Strategic Planning Funding and Finances Operational Governance Hiring and Reviewing Executive

8. Committee Responsibilities Governance & Service Volunteers Overseeing Action Plan Items Implementing Action Plan Items Gathering Information & Data Analyzing Issues Recommending Policy

9. Staff Responsibilities or Additional Committee Responsibilities Implementing Action Plan Items Carrying Out Specific Task Managing Daily Operations Providing Feedback Recommending Policy

10. Critical Components ofLeadership Effectiveness Board Relationships Board Role Effective Meetings Bylaws Strategic Planning Effective Leaders

11. Bylaws: The Rules & Regulations • The lack of rules leads to confusion and disagreement. • They should be respected and adhered to.

12. Critical Components ofLeadership Effectiveness Board Role Bylaws Board Relationships Effective Leaders Effective Meetings Strategic Planning

13. Finding & Electing Effective Leaders • Don’t just fill vacancies—look for motivated, active, and committed people for Board positions. • Institute a method to encourage new leaders. • Avoid Boards that self-perpetuate and become stagnant. • Institute a nomination and election process that ensures fairness and equal opportunity. • Use Committees to Build Leadership.

14. Critical Components ofLeadership Effectiveness Bylaws Effective Leaders Board Role Strategic Planning Board Relationships EffectiveMeetings

15. Strategic Planning • Know why you exist. • Know where you are going. • Know who is supposed to do what. • Know when it is supposed to be done. • President and Committee Chair Responsibilities • Staff Responsibilities

16. Critical Components ofLeadership Effectiveness Effective Leaders Strategic Planning Bylaws Effective Meetings Board Role Board Relationships

17. Effective Meetings Committee or Board • Agenda is a must. • Adhere to the agenda. • Add items brought up during the meeting to the end of the agenda OR • Assign work to a committee. • Board meetings are not committee meetings! • Choose an effective Chairperson, they should be: • Motivated • Confident • Someone everyone respects. • Organized and a systematic thinker. • Capable of commanding control without being offensive. • Not in it for themselves but rather focused on the plan for the organization and their important role as part of that plan. • Does not grandstand—and doesn’t enable grandstanding by others. • Utilize Roberts Rules of Order

18. Sample Board Agenda • Call to Order • Additions to Agenda – Approval • Minutes of Previous Meeting • Finance Report • Staff & Committee Reports (Not Action Items!) • Old Business • Tabled Motions • Approve Changes to Bylaws as Published • Approve Final Speaker Contract • New Business • Motions from Committees • Approve 2006 Action Plan • Other Business • Set Date for Board Dinner • Adjourn

19. Sample Program Committee Agenda • Call to Order • Additions to Agenda – Approval • Minutes of Previous Meeting • Staff Report (Not Action Items!) • Old Business • Tabled Motions • Final Review and Choice of Name Badges • Approval Final Course Requirements for PHP. • New Business • Discuss and Approve Venue for Annual Conference • Recommendation of Budget for Annual Conference • Discuss Problem with Volunteers at Events • Other Business • Review Complaint Made About Time of Seminars • Adjourn

20. Annual Review of Strategic Plan & Action Plan • Review member needs and wants. • Review and affirm mission. • Review and affirm goals and/or objectives. • Grade the Action Plan. • Build new Action Plan.

21. Critical Components ofLeadership Effectiveness Strategic Planning Effective Meetings Effective Leaders Board Relationships Bylaws Board Role

22. Board Relationship Building Events and Celebrations • Board Dinner, Picnic, Planning Sessions, etc. • Award board members who have done an exceptional job through recognition.