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PROJECT MANAGEMENT ESSENTIALS

PROJECT MANAGEMENT ESSENTIALS. Meenakshi Handa. Characteristics of project Mindset. Time ; It is possible to improve the pace of project by reducing time frame of project Responsiveness : Vibrancy and liveliness of individual and organization =

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PROJECT MANAGEMENT ESSENTIALS

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  1. PROJECT MANAGEMENT ESSENTIALS Meenakshi Handa MeenakshiHanda SMU MB 0049

  2. Characteristics of project Mindset Time; It is possible to improve the pace of project by reducing time frame of project Responsiveness: Vibrancy and liveliness of individual and organization = capabilities to respond to evolving processes Information Sharing: Seamless flow results in healthy mindset among stakeholders Processes: Emphasis on flexible processes Structured planning enables easy & convenient work as per plan. Efficient uses of resources and prioritisation of activities. Meenakshi Handa SMU MB 0049

  3. PROCESS GROUPS Meenakshi Handa SMU MB 0049

  4. PROCESS INTERACTIONS Input: Client document converted into action plan Tools & techniques: Mechanism/ tools applied on input for desired output Output: Result of process Initiating Processes: Initiated by management group decision Planning Processes: Interactions focus on planning, highly interdependent. Executing processes: Interaction depend on nature of work, dynamic & dependent on team innovation & responsiveness Controlling Processes: Aimed at me4asuring project performance & finding variances from plan, continuous. Closing Processes: review of project, finding & analysis of performance Meenakshi Handa SMU MB 0049

  5. PROJECT MONITORING & CONTROL Meenakshi Handa SMU MB 0049

  6. PROJECT MONITORING & CONTROL Preliminary work: Understanding of project plans, stage schedule, progress control, tracking schedules, summary of stage cost and related worksheets by members Project progress: Members track project progress and communicate with others at all times so as to plan for exigency Stage control: Manager to establish project check point cycle. Identified team member to exercise control at various points. Resources: Resource planning for various stages , briefing team, allocating right resource at right place at right time to enhance efficiency. Quality Control: Very Important tool for tracking the progress on various parameters at all stages. Standardise or customise it as per need. Meenakshi Handa SMU MB 0049

  7. PROJECT MONITORING & CONTROL 6. Schedule Quality Review: Conduct quality review at regular intervals including beginning and end stages. 7. Agenda for Quality Review: Create and communicate quality agenda with objective, products, logistics, roles, responsibilities and time frame. 8. Conduct Quality Review: Conduct it in structured and formal manner, focus on product development & quality 9. Follow Up: Revise complete quality review product from in progress review to complete quality review. Ensuring conformity to standards. 10. Review quality Control Procedure: verifying the quality objectives appropriation as per product, satisfaction of members on process & outcome. Meenakshi Handa SMU MB 0049

  8. Project Progress Control Monitor performance: control mechanism to monitor progress Update Schedule: For start date and finished date for task, actual hours worked per task & estimate work hours to finish task Update Cost: Actual cost & estimated remaining cost updation Re-plan Stage Schedule: Review Gantt chart for schedule timing and cost for cost variance. Deviation analysis, corrective action, adjusting schedule. Review outstanding quality reviews & change requests. Meenakshi Handa SMU MB 0049

  9. Project Progress Control 5. Conduct team status review: status meeting to inform all on project progress. 6. Create Status reports: record achievement & expectation of project, communication to all stakeholders Create Flash Reports: Monthly progress report summarising achievement, schedule status etc , communication to all stakeholders Project Status Reports: regular as per type, requirement and phase of project. Meenakshi Handa SMU MB 0049

  10. Project progress control steps Approval: Review Decision Taken, action planed and approval from top management Change Control: Need for adaptive and flexible to accommodate change. Possible through proper Change management process and using necessary tools. Meenakshi Handa SMU MB 0049

  11. Project progress control steps • 3.Changing Project Management Process: One has to responsible enough to handle change. Processes involved are • Request for change • Identify alternate solutions • Decide on actions for change • Implement change • 4. Tools for changing a Process: • Change Management System (CMS): requires collection of documented procedures on performance monitoring & evaluation, updation of project plans, control measure for change process. May be unique as organisation needs, includes procedures to handle change. • Configure management (CM): Identify configuration items, define naming & numbering scheme, back up procedure, follow up methods, identify & define responsibility & authority of CMS. Meenakshi Handa SMU MB 0049

  12. Project progress control steps • 5. Project Closure: Proper planning & execution = successful project • 6. Completion of activities and benefits :closure follows analysis and measurement against baseline • 7. Post implementation Review: It has for parts • Final product Review: review the product against parameters, if in order maintain processes else identify variance and causes. • Outstanding Project work Review: some item may not be at finished stage which may not be needed immediately but should be resolved and steps to close the same. • Project Review: Objectives, performance & financial criteria, resource utilisation, time , sticking to project definition & plan. • Process Review: Process review to if changes can improve performance. Meenakshi Handa SMU MB 0049

  13. Project progress control steps • 8.Tools for Post Implementation Review • Final Product Evaluation • Outstanding Project work Evaluation • Project Review • Process Evaluation • 9. Final project reporting and Documentation • Analysis and documentation of project stage or project. Outcomes to be documented are: • Key stages of project • Project Logic diagram • Key stages responsibility chart • Estimates for all key stages • Optimised project Gantt chart • updated & reviewed project risk log • Risk management forms • Project operating Budget Meenakshi Handa SMU MB 0049

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