Quality Assurance Working Group

1. Quality Assurance Working Group Membership and functioning described in the document LHC-PM-QA-100.00 "Quality Assurance Policy and Project Organization”.

2. Quality Assurance: WHY • To insure that our objectives and deliverables correspond to the needs and constraints of the SPS, LEP and future CNGS and LHC Beam Instrumentation. • To insure that our instrumentation is built according to its design goal, on time and within budget and that it can be operated, maintained and improved to the entire satisfaction of the users community, in a cost effective manner. Quality Assurance

3. MANDATE of the QAWG • The mandate of the Quality Assurance Working Group is to prepare, review and publish a minimal set of common rules covering all LHC related activities to be respected by everyone working on the project: The Quality Assurance Plan [QAP]. • Quality Assurance Representatives [QAR] shall in turn be concerned by the implementation of the QA Plan in their own unit and shall report to the QA Working Group of activities, problems and status related to QAP implementation. Quality Assurance

4. RESPONSIBILITIES • Responsibility for quality starts from the top with the LHC Project Leader and permeates through the entire project. • Each Division Leader, Group Leader and Project Engineer involved in the project is responsible for the quality of his own work and that of his subordinates. • Implementation of Quality Assurance is the daily responsibility of all project persons. It is part of their professional duties. Quality Assurance

5. THE QUALITY ASSURANCE PLAN • The QAP is the minimal set of common rules to be respected by everyone working on the project. • Domains of Activity: • Definitions, naming conventions etc. Defined and implemented • Planning Defined and implemented • Design process Defined and implemented • Drawing management Defined and implemented • Document management Defined and partially implemented • Change control Defined and implemented • Procurement Defined and implemented • Production follow-up Defined • Non conformance Defined • Installation, operation, maintenance To be defined Quality Assurance

6. ROLE OF THE QA REPRESENTATIVES • The role of QAR's is to act as interface between the QAP and everyday project work. This requires them to: • Make themselves known so that people know where to go for information and help. • INFORMWHAT is QA, WHY it is necessary, HOW the rules affect the work, WHO to go to for information and help. • LISTEN WHAT is difficult to apply, HOW could a process be simplified/improved, where are there needs for standards, templates, instructions. Where is training required. • REPORT What they find to the QA working group • PROPOSE solutions, improvements, simplifications to the QAWG Quality Assurance

7. QA and Project Activities Quality Assurance

8. A Few Key Words • Engineering Data Management System [EDMS] • Naming Conventions [Equipement Name, Location, Part Id...] • Document Types and Templates [Functional/Technical Specifications, Non Conformance Report…] • Manufacturing Test Folder [MTF, prev. Traveller] • ... Quality Assurance

9. Conclusions • We are Responsible • Rules Exists. • We have to apply them or say why we don’t. • Otherwise we will surely be criticized … and most probably have problems [MTF, INB, Naming Conventions…] • Use your QAR. Quality Assurance