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Analyze the Structure of Functional Documents

Analyze the Structure of Functional Documents. Reading Informational Materials 8.2.1 Compare and contrast the features and elements of consumer materials to gain meaning from documents (e.g. warranties, contracts, product information, instruction manuals)

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Analyze the Structure of Functional Documents

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  1. Analyze the Structure of Functional Documents Reading Informational Materials 8.2.1 Compare and contrast the features and elements of consumer materials to gain meaning from documents (e.g. warranties, contracts, product information, instruction manuals) Reading Informational Materials 10.2.1 Analyze the structure and format of functional workplace documents, including the graphics and headers, and explain how the authors use the features to achieve their purpose

  2. What is a functional workplace document? • Any document that helps people get things done effectively • Instructions • Contracts • Warranties • Business Letters • Schedules

  3. How do you analyze a functional document? • Analyze – Look carefully at the document and take it apart piece by piece by looking at the following: - Structure • Sequence • Format

  4. Step 1: Structure iPod Instructions I. Step One Download the map file and save the file somewhere where you can find it and access it. II. Step Two Open the “.zip” file. Use WinZip for the PC or Stuff-It Expander for Mac. If you don’t have WinZip for the PC or Stuff-It Expander for Mac. Download: III. Step Three Make sure your iPod connected, open up iTunes. *If you don’t have iTunes please get it. Once you’ve got iTunes open: IV. Step Four PC: Edit> Preferences> iPod> Photos - Check the Synchronize Photos From Box> Choose Folder> Open Mac: iTunes> Preferences> iPod> Photos - Check the • Writers use HEADERS, such as TITLES or SUBTITLES to introduce sections of writing • Writers use ROMAN NUMERALS, BULLETS, or NUMBERS to help readers locate information easily • Writers use SECTIONS in order to keep the reader from being bored • Writers separate SECTIONS with a line of SPACE to make it simple to locate a point

  5. Step 2: Sequence How to Play Bingo 1. Take a bingo card from the host and have a seat. 2. Cover the "Free" space in the center of your card with a marker. 3. Listen as the host calls out a letter and number such as "B-3." 4. Place markers over the letter and number combinations that appear on your card. 5. Yell out "BINGO!" as soon as you cover the numbers in a winning pattern - usually a straight line going horizontally, vertically or diagonally. 6. Call out the numbers you've marked in your winning pattern when the host asks you. 7. Collect your prize from the host after the numbers are verified. • Step by Step: Order to be followed • Numbers • Bullets • Roman Numerals

  6. Step 3: Format • Format is the design of a document. • The purpose of format is to highlight important information and focus reader attention on key words, sections and ideas. • To format a document, a designer thinks about: • Formatting elements • Graphic elements • Design elements

  7. What is the purpose of a workplace document? • To be easy to follow and understand • To list directions is an order they can be carried out • Label graphics (pictures) and put them next to the text they are about • Use numbers or bullet points to make directions easier to read and follow

  8. ActivityCreating a functional document • Each group will be responsible for creating a functional document using either an Ipod or a SmartPhone. • Your document must contain the following: 1. Heading 5. Sections and Spaces 2. Subheading 6. Tips and Tricks 3. Bulleted Items 4. Graphics/Chart/Graph

  9. Possible Topics for Creating a Functional Document • How to use a SmartPhone - Creating a Contact List - Creating picture gallary • How to use and Ipod - Downloading music - Downloading gaming applications • More about using a SmartPhone - How to send a text message - How to lock your phone • More about using an Ipod - How to locate your playlist - How to lock you phone

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