Payroll Spotlight Thursday, November 15, 2018

1. Payroll SpotlightThursday, November 15, 2018 Pay Election Process Payroll Cover Sheet

2. Pay Election Process Paycard Direct Deposit

3. Pay Election Process • Capstone Restaurant Group strongly encourages direct deposit or our paycard as an alternative to paper checks. Direct deposit/paycard options ensure the team members are paid on our scheduled pay date. Using direct deposit or a paycard will avoid lost or delayed checks due to mail services, weather, theft, or incorrect addresses. • We will soon begin to only offer direct deposit/ paycard option unless team member works in a state that requires Capstone to offer a paper check. • Paper check is required in: • GA, IL, MT, PA, WV, FL, VA, WY

4. Paper Checks • Effective for the 11/20/2018 check date • Capstone will begin mailing out paper checks on pay day instead of the Friday before. • If a team member requests a live check be reissued and it has not been cashed, the following will apply: • If within 14 days of the pay day, the team member will be responsible for the $20 stop payment fee (will be deducted from the reissued check) • 14 or more days after the pay day, the $20 stop payment fee will be waived if it is funded to a paycard, otherwise the $20 fee will apply • To avoid these fees, managers need to communicate the benefits of direct deposit/pay cards with their team members.

5. Moving to Direct Deposit or Pay Card? • Direct Deposit • Team Member needs to fill out our ‘Team Member Direct Deposit and Paycard Election Form • Team Member must include a voided check or verification letter form/letter from your bank stating the routing and account number (we will not accept a deposit slip as the routing number is different). • Send Form and verification/voided check to Payroll Specialist • Paycard provided by Capstone (Skylight/NetSpend) • Team Member needs to fill out our ‘Team Member Direct Deposit and Paycard Election Form’ • Team member might be contacted by Skylight to verify their account • Send form to your Payroll Specialist (10-digit account number from the card not the full card number)

6. Paycard Information • If a team member is moving to a paycard, please make sure to submit the Direct Deposit and Paycard Election Form to payroll as that is the only way your paycard inventory will be updated for the automatic restock shipment.  If you haven’t been doing this and your stock is low, please let your Specialist know. • We need the 10-digit account number from the paperwork, not the full card number • Always inform the team member that the paycard vendor may request additional information that the team member must respond to in order for the card to be activated.  These requests usually happen by phone or email, so please let the team member know they must respond if additional information is requested by our paycard provider. • No maintenance fees, multiple participating ATM’s in the AllPoint Network • http://www.allpointnetwork.com/locator.aspx

7. Tips for Success • Always educate new hires on the benefits of direct deposit or a paycard • A minor or young adult might need additional help as this is their first job! • Double check that all account information and current addresses are provided to Payroll • If you are in a state that requires we offer a paper check, and the team member still elects this after the above education, please remind them to keep addresses current and educate them how to change to direct deposit or a paycard in the future should they choose to do so

8. Payroll Cover Sheet

9. Payroll Cover Sheet • Manager downloads the ‘Payroll Cover Sheet’ from the CapNet website each pay period • Manager completes ‘Payroll Cover Sheet’ electronically for their restaurant • Manager saves the ‘Payroll Cover Sheet’ to the computer • Manager emails the ‘Payroll Cover Sheet’ to their DM • DM will then review ‘Payroll Cover Sheet’ • DM will then email all ‘Payroll Cover Sheet’ for their district to Payroll Specialist by 12:00 p.m. local time on Tuesday

10. What is on the cover sheet? Select check date Select your restaurant Enter manger name, job, days worked, PTO Is the team member borrowed from a different restaurant? Interim? Training? Select the option if one of these apply!

11. What is on the cover sheet? Did a hourly team member take PTO that is eligible? See DM or Paylocity Portal to see if team member is eligible and has hours available BEFORE the team member uses PTO. If they are not eligible or don’t have the time, they will NOT be paid. Regular hours worked and PTO used within the pay period cannot exceed 80 hours total.

12. What is on the cover sheet? Manager will enter any time adjustments/edits that were not completed in POS system. These could be the team member didn’t clock in, issues with POS system, etc.

13. What is on the cover sheet? • Manager is now given 2 reminders to complete • All POS ID’s ,which is the team members social security number, is entered correctly. If this is not entered correctly, team member might not be paid on pay day as we are not sure who it is for as we have duplicate names across Capstone • Manager has verified all rates were entered correctly to ensure labor is being reported correctly.