Activities Oversight Team Meeting Aligning ABC Work Activities to

1. Activities Oversight Team Meeting Aligning ABC Work Activities to Strategic Plan Performance Measures 17 May 2006

2. Agenda • Present results of Bureau/DOI work activity and performance measures • linkages – bureau “homework” • Present plan and schedule for developing: • Model linking work activities to performance measures • Method for costing performance measures

3. Aggregated Results of Bureau Homework Strategic Plan Alignment • Percentage of Strategic Plan aligned by DOI work activities: • 129 performance measures costed through DOI work activities to the Strategic Plan (includes alignment to EOG and IOG) • 265 total performance measures in the DOI Strategic Planning Hierarchy (includes alignment to EOG and IOG) • 49% DOI performance measures are costed through DOI work activities to the DOI Strategic Plan

4. Aggregated Results of Bureau Homework Strategic Plan Alignment • Percentage of DOI work activities aligned to DOI Strategic Plan: • 296 DOI work activities aligned to the Strategic Plan (includes alignment to EOG and IOG) • 321 total DOI ABC work activities • 92% of DOI work activities aligned to DOI Strategic Plan • Note – see report for further details on the 8% (25) ABC Work Activities with no alignment to the Strategic Plan.

5. Costable Performance Measures

6. Un-Costable Performance Measures

7. Issues • Bureau not able to provide mapping to DOI performance measure, end outcome goal or intermediate outcome goal • Bureau mapping exclusively to DOI end or intermediate outcome goal instead of to a performance measures .

8. Issues • DOI ABC activities with multiple alignment to DOI Strategic Plan (See slides 15 through 19) • 64% of DOI ABC Activities are aligned to multiple elements (EOG, IOG, EOGM, IOGM) (204 Multiple Mappings/321 total ABC Activities)

9. Aggregated Results of Bureau Homework DOI Work Activity Alignment to Multiple Elements in the Strategic Plan • Example One - DOI ABC Activity 69: Process Litigation

10. Aggregated Results of Bureau Homework DOI Work Activity Alignment to Multiple Elements in the Strategic Plan • Example Three - DOI ABC Activity 7B: Reduce Hazardous Fuels Mechanical (Non-WUI)

11. Notes on Bureau Data Provided through the Homework • BIA homework has not been approved by BIA management • NPS, BLM, OSM, USGS, BOR, FWS data is complete with no required corrections • MMS, USGS and OSM might need some minor adjustment of their work activity crosswalk to DOI work activities

12. Bureau Homework Analysis Reports • Sample DOI and Bureau Work activities aligned to DOI Strategic Plan • Areas of the DOI Strategic Plan with no DOI work activity alignment • DOI Work Activities not aligned to DOI Strategic Plan • Consolidated view of bureaus current alignment to DOI Strategic Plan through bureau work activities crosswalk to DOI work activities

13. Plan of Action - Alignment • Review “homework”; develop consolidated model of work activity linkage to • performance measures • Review budget submittals; compare alignment of work activity to performance • measures (where applicable) to bureau “homework” • Identify alignment issues: • Inconsistencies between homework and budget submittal alignment • models • Bureau alignment to goals instead of performance measures – validate • Performance measures that could be costed – work can contribute to • performance measure • Resolve issues, validate “uncostable performance measures”, develop • corporate approach for linking work activities to performance measures

14. Plan of Action - Alignment • Assess impact of new/revised measures in draft Strategic Plan update on • alignment model; identify adjustments to alignment model that the draft • Strategic Plan update would precipitate if adopted as currently presented • Consolidate alignment model with performance measure costing methodology • Coordinate model and costing methodology with PPP, POB, bureaus • Incorporate model and costing methodology into budget guidance • Present model and costing methodology to budget, performance, finance, and • ABC communities

15. Work Schedule – Alignment Model

16. Work Schedule – Alignment Model

17. Plan of Action – Costing Methodology • Partnership between PFM, GT, AOT and Finance Community • Select three bureaus – FWS, BLM, and NPS • GT will trace Statement of Net Cost to Standard General Ledger expense accounts for selected bureaus • GT will document three methodologies • PFM, AOT, and Finance Community will select best practice • PFM, AOT, Finance Community and GT will modify best practice for suitability • Use alignment of activity cost to performance measures to cost performance Standard General Ledger 61/6400 6100 6100 6100 Statement of Net Cost End Outcome Goal Resource Protection Activity EOG Activity Task 1 Task 2 Task 3 Task 1 Labor (11/1200) Travel (2100) Contract (2500) Supplies (2600)

18. Work Schedule – Costing Methodology

19. Inventory Requirements • Determine best practice of aligning cost and performance • Gather information from Bureaus on their cost and performance: • Process • Methodology • Technology • Contribute DOI CPM methodology/ recommend best of breed for DOI in aligning cost and performance

20. Wrap-Up • Questions and Answers • Review Decisions • Review Action Items • Parking Lot Items placed on next meeting’s agenda