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DEPOT AND ITEM LEVEL BUSINESS CASE ANALYSIS (BCA) & TOOL

DEPOT AND ITEM LEVEL BUSINESS CASE ANALYSIS (BCA) & TOOL. Bernard Price Certified Professional Logistician. Depot Level Best Value Analysis (BVA). Source of Repair Analysis (SORA) to Determine If Items Should be Repaired by Contractor Depot, Organic Depot or Use Other Options

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DEPOT AND ITEM LEVEL BUSINESS CASE ANALYSIS (BCA) & TOOL

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  1. DEPOT AND ITEM LEVEL BUSINESS CASE ANALYSIS (BCA) & TOOL Bernard Price Certified Professional Logistician

  2. Depot Level Best Value Analysis (BVA) • Source of Repair Analysis (SORA) to Determine If Items Should be Repaired by Contractor Depot, Organic Depot or Use Other Options • Compares Net Present Value Cost of Each Alternative in Areas where Costs Differ to Achieve the Same Ao Performance • Typically Determines Whether Organic Repair Recurring Savings Will Exceed Investment Costs Necessary to Have Organic Repair

  3. Potential Depot Level BVA Initial Cost Differences • Initial Spares (if new system & depot level logistics response times are different) • Special TMDE, Test Fixtures/Modules/Software & Test Program Sets/Interconnect Devices • Drawings, Repair Documentation & Cataloging • Other Initial Set Up Costs for Repair

  4. Potential Depot Level BVA Recurring Cost Differences • Contractor & Organic Depot Repair Costs • Common TMDE Use & Special TMDE/TPS Maintenance • Inventory Holding Costs (if initial sparing differences) • Replenishment Spares (if washout rate differences) • Transportation & Handling Costs • Additional Integrated Materiel Mgt Support Costs

  5. Types of PBL Business Case Analysis • Best Value Analysis – Rates & Weights Multiple Factors to Evaluate the Benefits & Cost of Each Alternative (Source Selections & Pre-MS B) • Logistics Support Optimization Analyses –Lowest Net Present Value Total Cost among Support Alternatives to Achieve the Same Ao (Pre-MS C) • Economic Analysis - Evaluates the Return on Investment of an Alternative to Status Quo (After Design Frozen or Level of Repair Established)

  6. True Business Case Analysis • Sometimes Goes Beyond an Economic Analysis • Generally Multiple Alternatives • May Optimize Among Alternatives • Sometimes Goes Beyond a Best Value Analysis (BVA) • When a Larger Investment Reduces Recurring Costs • Considers Return on Investment (ROI) and Amount of Investment in the Decision Process • Example – Depot & Item Level SORA • Sometimes a BVA is a Business Case Analysis • When a Smaller Investment Cost Reduces Recurring Costs to Meet Ao Performance Goal • Example - Sparing to Availability Before Buying

  7. Depot & Item Level Analysis Tool • Depot Level Source of Repair Analysis at Both the Individual Item and Equipment Level • Determines Whether Organic Depot, Contractor Depot or Throwaway is Least Cost for Each Item • Optimal Item Level Mix plus Equipment Level Costs are Added & Compared to Determine if Mixed Repair is Still Less Than All Contractor or All Organic Repair • Public-Private Partnering Outcome Yields ROI of Each Item and Item Level Priority Ranking by Savings • Initial Sparing Results from 2 Separate COMPASS or SESAME Runs are Manually Inputted if Applicable

  8. Depot Level Source of Repair Analysis Modeling Decision Tree Repair Item Data Not Known Logistics Cost Estimating Tool Log Times Equal * Repair Item Data Known Depot & Item Level (DIL) Analysis Tool New System Repair Item Data Not Known Wait until repair item data is known Log Times Different Repair Item Data Known Depot Level BVA COMPASS** or SESAME with DIL Analysis Tool Log Times Equal * DIL Analysis Tool Legacy System Log Times Different DIL Analysis Tool * Equal Logistics Times consist of the Same Order & Ship Times from Depot to the Soldier, Same Retrograde Shipment Times from the Soldier to the Depot, and Same Depot Turnaround Times from Receipt to Depot Stock ** COMPASS Standalone Run Can Compare Contractor Repair & Return of Same Serial Number to Government Depot Use of Wholesale Supply where Repairs Replenish Wholesale Supply

  9. BEST VALUE ANALYSIS (BVA) & • BUSINESS CASE ANALYSIS (BCA) • TO BLOCK I OF A TERMINAL • Applied Depot & Item Level Analysis Spreadsheet Tool • Analyzed Only Areas of Cost Differences

  10. Total Organic Support Investment Costs • $ 2.035M Cost for Organic Depot Package • Initial Setup Allocated to System - $0.750M • $0.575M for Radio Portion • $0.175M for Rest of Terminal Block 1 • $1.285M Allocated to Item Level Investment Costs

  11. Detailed Organic Investment Costs ITEM Tech Doc Software Training Test Fixtures Program Office Other Than Total Cost Tech Doc $500,000 Terminal Initial Setup $75,000 $100,000 $175,000 $175,000 LRU Radio $0 $500,000 $25,000 $50,000 $575,000 $575,000 $0 Mast Assembly $0 $0 Antenna, DF $75,534 $0 $75,534 Antenna Mo $13,815 $0 $13,815 LPU $13,610 $50,000 $50,000 $63,610 CSIU $30,140 $50,000 $50,000 $80,140 PSIU $38,915 $5,000 $50,000 $55,000 $93,915 SCU $18,005 $5,000 $50,000 $55,000 $73,005 DCB $19,339 $0 $19,339 Tango Box $13,230 $0 $13,230 T-FOG Sensor $49,873 $0 $49,873 Odometer Sensor $2,037 $0 $2,037 W1 Cable $12,651 $0 $12,651 $44,164 MA715A $6,664 $ 25,000 $12,500 $37,500 $117,129 MA-445C $29,629 $ 75,000 $12,500 $87,500 $10,177 Display $10,177 $0 SRU Panel, Control $31,808 $75,000 $75,000 $106,808 Dual Processor $7,466 $50,000 $50,000 $57,466 Demodulator $16,464 $50,000 $50,000 $66,464 HF Receiver $15,261 $75,000 $75,000 $90,261 VHF Receiver $22,104 $75,000 $75,000 $97,104 Monitor Receiver $28,583 $75,000 $75,000 $103,583 RF Distribution $7,819 $50,000 $50,000 $57,819 Mast Motor $15,333 $0 $15,333 Winch $21,542 $0 $21,542 $1,535,000 $2,035,000 $510,000 $775,000 $150,000 $100,000 $500,000

  12. Major Recurring Cost Drivers • Organic Depot Labor Rate = $63.97/Hour • Contractor Repair Labor Rate = $131.87/Hour • Density = 83 Systems & 76 Systems Minimum • Item Life Cycle Minus 3 Years of Interim Contractor Support

  13. BVA ITEM LEVEL RESULTSRadio (83 Systems) Cost Differences Only

  14. BVA ITEM LEVEL RESULTSAll Terminal Items (83 Systems) Cost Differences

  15. BVA ITEM LEVEL RESULTSAll Terminal Items (76 Systems) Cost Differences

  16. BVA RECOMMENDATIONS (Without Considering ROI)

  17. BCA SUMMARY – SAVINGS / ROIRadio (83 Systems) Cost Differences Only

  18. BCA SUMMARY – SAVINGS / ROIAll Terminal Items (83 Systems) Excludingthe Radio & With Cost Differences Only

  19. BCA SUMMARY – SAVINGS / ROIAll Terminal Items (83 Systems) ExcludingLow ROI with High Investment Costs

  20. BCA RECOMMENDATIONS FOR 83 SYSTEMS (Considering ROI)

  21. Radio R/T PBL Analysis • Looking at Possibility to Transition Radios to Organic Support • 4.5% of Radios Presently Bought are DS Spares • Organic Support will Need Wholesale Level Spares • Want Radio Sparing Mix to Yield Same Ao Presently Attaining Under Contract Terms • Applied SESAME Model to Evaluate Ao & Spares • 2 Years of Radio Return Data & Radio Time Phased Deployment Yielded Demand Rate • 3% Consumption Rate from Washouts/Non-Returns

  22. RADIO STATUS QUOREPAIR & RETURN OF SAME ITEM 30 days Contractor Supply Support Contractor Maintenance 3 days DS User 2 days Floats RCT of 35days OST of 38 days 3 days

  23. STANDARD SUPPORT PROCESSALTERNATIVE 1 – Supply at Contractor 30 days Contractor Depot Maintenance Contractor Depot Supply 12 days DS 2 days User Floats Auth. to Repair 30 days Authorization to Release 1 day RCT of 60 days OST of 4 days CECOM LRC + 85% Stock Availability 30 Days to Fill Back Orders 3 days

  24. STANDARD SUPPORT PROCESSALTERNATIVE 2 – Organic Depot Supply 30 days Organic Supply Depot Contr. Depot Maint. Organic Depot 12 days 3 days 3 days User DS 2 days Floats Authorization to Release 1 day Auth. to Repair 30 days CECOM LRC RCT of 66 days OST of 10 days + 85% Stock Availability 30 Days to Fill Back Orders 9 days

  25. Fielding of Radios

  26. Alt. 2 Sparing Recommendations

  27. Comparison of Major Cost Drivers • Alternative 1 Further Reduced Total Sparing by 20 Radio R/Ts (8 at DS & 12 at Depot Level) • Alternative 2 Has Less Recurring Personnel • Dedicated Contractor Personnel Likely with Alternative 1 & Status Quo • Part Time Personnel Likely with Alternative 2 • Alternative 2 Recommendation Saves Taxpayer $4.47 million (149 x $30,000) in Future Replenishment Buys to Achieve the Same Ao • 268 Less Total Spares at DS Level • 119 More Spares to Cover Depot Repair Cycle Time • 149 Spares Available Covers 8 Years Consumption

  28. Terminal Depot Level PBL Analysis • Terminal Buys Have 10 Year Warranty & Life Cycle is Expected to be 15 Years • Contract Order & Ship Time (OST) Required to be 3 Days within CONUS from Order Placement • Contractor Covers Shipping Costs Both Ways • Contractor Provides Packaging with Pre-Paid Shipping • Contractor or Govt Depot Repair have Longer OST & Requires Purchase of Depot Stock • Ao Requirement of 97%

  29. Depot Level PBL Analysis Results • Presently No Retail Spares Needed Within CONUS to Achieve 97% Ao • Government Spares Under Warranty is Minimal to Cover OCONUS & Out of Warranty Claims • Contractor or Government Depot Repair Costs are Significantly Less Than Additional Spares Buy & Associated Inventory Holding Costs • Since a Warranty Extension Saves Government Shipping Costs & Buying Many Spares to Achieve Ao, It is Likely to be Cost Effective

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