What is “3-feet tracking tool”?

1. What is “3-feet tracking tool”? 10,000 feet level • 3-feet tracking tool is an excel based simple tool that serves 2 objectives • To track the deliverables andupdate information on their implementation status at 3-feet level • To report progress at higher level as a summary • It consists of 3 sheets • Initiative Dashboard (10,000 feet) • Sub-initiativeDashboard(1,000 feet) • Activity tracking(3-feet level) 1 1,000 feet level 2 3 feet level 3 1 2 3

2. How to use “3-feet tracking tool”? (1/3) • Both the Initiative Dashboard (10,000 feet) and Sub-initiativeDashboard (1,000 feet) are sheets that shows status of progress at initiative and sub-initiative level respectively • The status is reported automatically, based on information entered to the Activity tracking sheet • Initiative Dashboard provides 3 insights regarding each initiative at high level(e.g., 17 in education NKRA) • “% of progress compared to TOTAL”: The percentage shows percentage of 3-feet activities completed as of today, compared to ALL activities within that initiative (equals 100% only if initiative is completed) • “% of progress compared to TODAY”:The percentage shows percentage of 3-feet activities completed as of today, compared to activities that should have been completed as of today (equals 100% if on track) • “STATUS TODAY”: Similar to previous information, reflects the status of implementation as of today, compared to plan. An initiative can be marked as • COMPLETED: If all activities are finalized • ONGOING: If activities are on track, and there are still activities to be completed • DELAYED: If any of the activities have either not started or not completed on time • In future: If all activities are expected to be conducted in future according to the plan • Sub-initiative Dashboard provides only STATUS info, as described above, at a more granular level of information (e.g., 86 sub-activities in education NKRA) 1 2

3. How to use “3-feet tracking tool”? (2/3) • Activity tracking is the most granular and input extensive part of the 3-feet tracking tool • First function of the sheet is to supply all necessary information regarding 3-feet plans for the sector. The corresponding columns that give that information are: • Initiative • Sub-initiative • Activity • Responsible institution • Responsible position • This part of the tool can be updated only with mutual agreement between MDU and PDB (White and Orange cells) • Second function of the sheet is to serve as the tracking tool for status of implementation at 3-feet level. The corresponding columns that should be used for this purpose are • Actual start date • Actual end date • First 2 columns should be filled regularly, once the activities are started or completed. For this person, user should enter date for start and end of the activity. If an activity has not started or finished, corresponding cell should be left as “-”. The user who fills the information should record his/her info to the 3rd column. (Yellow cells) Last column gives the action needed • Responsible name • Planned end date • Planned start date • Length • Filled person • Action 3

4. How to use “3-feet tracking tool”? (3/3) • 3-feet implementation plan: Information on required activities under each initiatives, responsible parties and planned dates for start and finish • Action: Message on required action for each activity • Implementation status: Information on actual status of the implementation Fill this information regularly to reflect status: Enter date if started or completed an action, leave as “-” otherwise. Enter your own name for records Check this part to follow the plan. Can be updated only with approval of PDB Track this column to see initiatives to column. If an initiative is RED (either “start action” or “complete action”)it needs urgent focus