PBA Homeowner’ s Annual Meeting

1. PBA Homeowner’sAnnual Meeting September 7, 2019

2. Welcome • Pledge of Allegiance • New Members • Sign in • State name and street when speaking and use microphones • Be brief if you can • Questions and Answers

3. PBA2018-2019 BOARDOFDIRECTORS ANDCOMMITTEES OFFICERS BOB ORSI,PRES;DAVE DISCUILLO, & JOE PARLEVECCHIO -VPS TIMGILDEA,SEC;KELLYSPINARD,TREASURER;JOEPARLEVECCHIOASSTTREASURER BOARD MEMBERS & COMMITTEES Kelly Spinard Joe Parlavecchio Deirdre Bottamini Heidi Dalakis Craig Orsi Ed Hanley Jack Keating Bill Amaral Cathy O’Brien Dave Discuilio Des Kelly Mark Reilly Dennis Quilty Jack Keating Harold Cloran Tim Gildea Ellen Nadeau BillHarris Chair FUNDRAISING EVENTS FINANCIAL COMMS LEGAL PROPERTY MANAGEMENT/ ROADS SECURITY POND BEACH HOUSE FUNDRAISING EVENTS OTHER EVENTS

4. One Eventful Summer • The New July 4th Traditions • Thank you to Security Team and Mashpee Police • Thunder and Lightning • Microbursts • Our Community House as Warming and Gathering Station • Updates on Projects and Bidding • Drainage • Deans Pond • Beach Accessways • Community House Future Needs Assessment • Fall and Winter Planning • Demands on Roads/Signage Concerns

5. Cell Tower • Quick Update on Mashpee Efforts • The Summer Microburst and Loss of Phone Service • Current Proposal being made to the Board

15. Professional Management Assistance • Part Time vs Full Time Board • Less Year Rounders on Board • More Demands on the Board Every Year • Small Steps – Financial Management and Systems

16. Mercantile Property ManagementFinancial Administration • To pay all taxes, common expenses and other costs and charges affecting or relating to the CONDOMINIUM. • To establish and maintain an operating and reserve bank accounts. • Subject to the approval of the BOARD OF MANAGERS,maintain master policies of insurance in accordance with the Master Deed and By-Laws. • To assist in obtaining such legal or accounting services when requested by the BOARD OF MANAGERS. • To assist in drafting, typing and mailing the annual operating budget. • To prepare and mail appropriate correspondence on delinquent fees, new resident introductory information, and the annual meeting package.

17. Financial Administration Continued • To prepare monthly and annual financial statements of the operations of the ASSOCIATION to include: • a) Income and Expense Statement with Budget Comparisons; b) Balance Sheet; c) Accounts Receivable; d) Accounts Payable; e) Check Register and f) General Ledger • Access for all Board of Managers to view all invoices 24/7 using the payables software program. • Attendance of a representative from Mercantile Property Management Corp. at the Annual Meeting of Unit Owners to be held on a Saturday in September starting at 10:00am for up to two (2) hours in length. • To assist the BOARD OF MANAGERS and Management company to include telephone communication, work logs and contractor approval process, as directed by the BOARD OF MANAGERS. • To maintain a portal within the Management Corp. site and provide for the ongoing administrative updates.

18. Water Quality Issues • Growth of Nitrates with Growth of Population • Algae Blooms • Formation of Water Quality Committee

19. WATER QUALITY MONITORING AT POPPONESSET BEACH

20. The Issues • Persistent presence of brown algae over the past 10 years near shore • This year, significant presence of algae began in late May and continued through late August • Presence detrimental from an aesthetics, swimmer comfort, and public safety point of view (jellyfish, dead fish/dogfish caught in bloom, visibility underwater significantly reduced) • Smell created by algal rot highly noticeable in early-mid August

23. What We Are Doing • It is about the WHY?

24. About the Sampling • Partnered with the Center of Coastal Studies in Provincetown, established testing protocol for Beach after having a phone conference with Megan Tyrrell of Waquoit Bay • Testing will take place every Saturday through October, adjustments may be made depending on weather, initial results • Testing sites include Sandy Beach, Jeep Place, and around the Overlook. Samples initially taken 3 meters offshore approximately 1 meter down in the water column • Testing for: Total dissolved nutrients (N and P), total nutrients (N and P), turbidity and organic N and C, Chlorophyll a, and phaophytin

25. Utilizing the results • Results will be made available to the public as they become available to us via PBA Facebook link initially • Nitrogen may be lower in summer/early fall due to uptake by algae, increase during winter months • Determine if a correlation may exist between nutrient loading and persistent macroalgae growth based on results found • Determine if there is a correlation between beach flushing, nutrient concentrations, and presence of macroalgae

26. Next Steps • Depending on the results, potentially looking into groundwater flow into beach water and contents of said water • Switch to automated testing at a later date • Publicize results on a website • Look what we can do as a community to mitigate potential environmental impacts in the area

27. Treasurer’s ReportKelly Spinard, Joe Parlavecchio • We have collected $274K for dues this year versus our budget of $291K. • Collections are on par with last year. • We have collected 94% of outstanding. • We have $20K to collect on 2019 invoices representing 43 homeowners (9 of whom have paid a portion but not the total amount). • YTD PBA is ahead of budget from a profit standpoint as we have not spent allocated cash on special projects like drainage and the pond so YTD. • We still have to close out security payments for the end of summer and security expense (including police) will be about $55K. • Our first Trivia Night was a huge success and we made approximately $4K. • We have staying within our budget for the year and will remain in budget throughout YE 12/31.

31. Community House Capital Improvements: Feasibility study underway Playground Improvements: Donations: Pirate ship and basketball hoops Activites: Annie and Glenn Storm: Community House was open Generator

32. Communications Committee ReportChair: Deirdre Bottamini --- Team: Heidi Dalaklis, Craig Orsi Committee Goals: • Keep homeowners informed of news and events • Assist other committees with mailings and communications • Respond to homeowners’ questions • Monitor and post on social media Activities: • Maintain Social Media Accounts: Website, Facebook, Twitter, Instagram • Post Content (News, Events, answer questions) • Monitor social media for appropriate content • Established new Facebook policies • Feedback has been positive to date with the community seeing a decrease in negative commentary posted on Facebook • New Facebook members must have a connection to Popponesset and answer related questions to join the group • Web Site Content Management • Post content, news, and information • Maintain Web Pages for PBA events Summer Summary: • Great communication among the community throughout the summer! • THANK YOU for another amazing Poppy summer 

33. Social Media Web Site: www.popponessetbeachassociation.com Facebook: popponessetbeachassociation Twitter: poppybeachassoc Instagram: popponessetbeachassociation Email: popponessetbeachassociation@gmail.com Phone Community House: 1-508-477-6755 (summer only)

34. Roads 2019 NO PLOW LIST: Mashpee Department of Public Works (DPW) requires PBA to comply with 12’-2’-2” clearance in order for Mashpee DPW to plow roads • 12’ above road clear of branches and/or other obstructions – Roads use 14’ • 2’ on either side of the road free from boulders, posts, etc. • 2” below road surface such as potholes PBA Roads will drive with Mashpee DPW and note violations and work with homeowners to correct. PBA Roads appreciates homeowners’ cooperation as the roads need to be plowed to allow emergency vehicles to access. CRACK REPAIR: Completed in June 2019 (PBA complies with 2” Mashpee DPW requirement) DRAINAGE: One of the biggest issues for PBA. Costs for maintaining Popponesset roads in PBA obligation not the town of Mashpee. High water table, low elevation, home construction, paved driveways, etc. … contributes to congoing drainage issues. Swales work (storm water management) completed Summer of 2019 at Dean’s Pond.

35. FUTURE DRAINAGE PROJECTS: PBA Board allocated $30,000 for next three years for engineer plans and consulting services for three (3) problem drainage areas:

37. The Pond Needs Attention Two invasive plants are growing at both ends of the pond. Water willow is a bush that grows at 2-3’ tall in and along water, and burred is a grass like plant that grows in shallow water. Applications to Concom to treat vegetation in or near water requires precise identification of their location by surveying and grid coordinates, in addition to a description of the areas to be treated in square footage. The water level in the pond last year, and this Spring, was very high due to heavy rains. The high water caused these plants to remain dormant and submerged, so they were not visible. Therefore, we could not supply data required and did not submit an application. The pond expenses are below budget because we did not do the work. The approval by Concom to treat or remove these invasive plants is not guaranteed. These plants are classified as native although invasive. Concom is reluctant to authorize removal of native vegetation. If sanctioned, the method of treatment will probably be mechanical, expensive, and not permanent.

38. House Bill 1829 Status Stuck

39. Election of 2019-2020 Board and Officers