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Whether you’ve been a treasurer for years or just getting started…this is for you.

Whether you’ve been a treasurer for years or just getting started…this is for you. 2013 SWRC Treasurer Training. SO… Let’s Get Organized. It’s a New Year!. FIRST. What to do from start to finish?. SECOND. Board/Business Meeting Reporting Am I ready for the audit? FOURTH Finished?.

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Whether you’ve been a treasurer for years or just getting started…this is for you.

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  1. Whether you’ve been a treasurer for years or just getting started…this is for you. 2013 SWRC Treasurer Training SO… Let’s Get Organized

  2. It’s a New Year! FIRST What to do from start to finish? SECOND Board/Business Meeting Reporting Am I ready for the audit? FOURTH Finished? THIRD Is everything track-able from start to finish?

  3. So what do I need? • Patience (it takes time) • Office Supplies • Binders, Folders, File cabinet (w/lock) • Multicolor paper, Labels (optional) • Rubber Bands • Adding Machine • Weekly counters

  4. Organization Filing/Binder System Electronic Filing Flash drives Churchpal backups Scanned requisitions/receipts CDs Dropbox (online) • File Cabinet • Board/Business Meeting Folders • Monthly Bills Folder • Employee Files • Insurance Documents • Binders • Requisitions/receipts • Transfer Request/Forms D

  5. Weekly Offerings Count envelopes Verify totals Document change given Loose offerings Envelope Shortage/Overages Discrepancies Initialing Envelopes Table totals Tally sheets Currency Coins Checks Envelope tally Enter envelopes Discrepancies in itemization Prepare for deposit Stamp back of checks Prepare deposit slip Roll coins Secure funds Zip-lock bag Adhesive bags $

  6. Confidentiality/Security • Donor contributions • Envelopes • NSF • Employee Information • Account Information

  7. Reporting To the Board/Church

  8. REPORTING TO… CONFERENCE/PASTOR BOARD/CHURCH Check Listing Transfer/Adjustment Listing Financial Summary (Monthly) Financial Summary (YTD) Bank reconciliation (optional) Any changes has a financial affect on the church • Offerings by Donor • Offering Summary • Remittance Report • Check Listing • Transfer/Adjustment Listing • Financial Summary (Monthly) • Financial Summary (YTD) • Bank Reconciliation** ** denotes this report does not print automatically as part of the conference reports

  9. Here’s your treasurer report… Any questions?

  10. It’s Audit TimeAlready?…

  11. Requisitions Check stubs Invoices/Monthly Bills Envelopes Weekly Tally Sheets/Deposit slips Where are they?

  12. Where are they? Requisitions Check stubs Invoices/Monthly Bills Envelopes Weekly Tally Sheets/Deposit slips

  13. Documentation • Requisitions • Transfers • Adjustments • Evangelism • Employees • Envelopes • Monthly Bills • Invoices • Online purchases • Automatic Drafts • Board/Business Minutes

  14. 5 YEAR-END

  15. REMEMBER Envelopes Corrections TIMELY ENTRY Checks Adjustments Transfers

  16. Not nearly as hard as it seemed…

  17. Year-End Checklist Envelopes entered Checks entered Transfers done Adjustments accounted for Books reconciled December closed Remitted to conference Donors Receipt Printed Year closed Other…

  18. ANY QUESTIONS?

  19. Being organized makes a world of difference…

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