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PeopleSoft Training: When and Why?

Learn about the importance of PeopleSoft training, who needs to be trained, where to find more information, and what features are live in PeopleSoft.

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PeopleSoft Training: When and Why?

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  1. When will I receive PeopleSoft training (and why do I have to be trained?) Susan Kachner CMS Campus Solutions Project Lead March 26, 2008

  2. Agenda • Why is PeopleSoft training required? • Training for faculty and staff • Where can I get more information on training? • What’s live in PeopleSoft? • Registration and the Faculty Center • Setting expectations • Questions

  3. Why is PeopleSoft Training Required? • PeopleSoft is a lot more complicated to use than SIS+ • PeopleSoft uses new terminology. Some examples: • Major is now called a plan • Concentrations/emphases are now called sub-plans • Course numbers are now called catalog numbers • Schedule numbers are now called class numbers • Campus policy: No one receives security to access PeopleSoft until they have been trained

  4. Training for Faculty and Staff • Just prior to going live with new functionality in PeopleSoft, we identify who needs access to that functionality based on SIS+ access and therefore needs training. “Just-in-time training” • Emails are sent inviting those faculty and staff to training. Some training is in-person view-only, some is in-person hands-on and some are web tutorials. • Before receiving any in-person training, we require completion of 2 web tutorials: • Campus Solutions Basics http://connect01.fullerton.edu/csbasics • FERPA http://Connect01.fullerton.edu/FERPA

  5. Where can I get more information on training? http://www.fullerton.edu/cms/Training/docs/student/student.html

  6. What’s live in PeopleSoft? • Course Catalog data – inventory of all courses ever offered at CSUF • Class Schedule data – all terms from the beginning of CSUF through Spring 2008 and Fall 2008. Summer 2008 will be converted soon. • Admissions for all terms - Went live March 10th • Financial Aid for 2008/09 award year - Went live March 17th • Note that the 2007/08 award year will complete in SIS+ • Student Center - Went live March 10th New Titan Online • Will gradually replace old Titan Online • Functionality in old Titan Online that has migrated to New Titan Online will have clear instructions telling students to use the New Titan Online

  7. Registration and the Faculty Center • Registration and fee payment • Summer 2008 registration will be done in SIS+ and the old Titan Online • Fall 2008 registration will be done in PeopleSoft • Pilot May 19-20. Fee payment will be available but not required until July. • Web tutorial on how to use the Student Center to register and pay fees will be available prior to May 19th • Faculty Center will launch mid-May and will be accessed from the New Titan Online tab in the Faculty/Staff Portal • Real-time downloadable classlists for Fall 2008 • Easy mechanism to email students in your classes • Online grading will be required for Fall 2008 • Web tutorial on how to use the Faculty Center will be available mid-May accessible from the CMS Training website

  8. Setting Expectations • Even with training, learning to use a new system will be a challenge • Responding to questions and troubleshooting problems will take longer as people learn the new system • While PeopleSoft provides many benefits over SIS+, there will be some functionality that will be lost such as pre-payment. • Some things will stay the same such as how to access Blackboard • Reports are being converted to PeopleSoft in priority order. Some reports will not be converted at all. • We have to remember that it took us 14 years to get SIS+ to the point it’s at today. Our approach to this implementation has been to make sure we have the “must haves” in PeopleSoft and deal with the “nice to haves” later.

  9. Questions ???

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