PaymentNet First Time Setup

1. PaymentNet First Time Setup New Statements and Adding other Cardholders.

2. Open Internet Explorer(Other Browsers Not Recommended) Go to https://www5.paymentnet.com/Login.aspx

3. Customer Login Information • Organization ID: oklauco • User ID: Same as your UCO Computer Login • If UCO Login is less than 6-charcters, add Zeros to end • Pass Phrase: ucopass1 • You will be Prompted to Change Pass Phrase after Initial Login

4. Login Page *Click Go or Hit the Enter Key

5. PaymentNet Home Page Please Read the Messages Box for Updates

6. Initial Statement Setup • Hover Mouse Over Reports Tab • Click Create

7. Find the Statement of Account Link & Click with Mouse

9. Change the Statement Name • You Must Rename to Save the Changes

10. Setup Statement for One Cardholder • Under the Criteria Section, Click the Plus (+) Sign Three Times to Create Three Lines

11. Entering Criteria Information • On the First Line Under… • Field, Select Posting Date • Operation, Select Is Relative • Under Value Select Last Period & UCO Billing Cycle

12. Entering Criteria Information (Cont.) • On the Second Line Under… • Field, Select Cardholder Last Name • Operation, Select Is Equal To • Value, Type Your Last Name • *Make Sure And is Selected

13. Entering Criteria Information (Cont.) • On the Second Line Under… • Field, Select Cardholder First Name • Operation, Select Is Equal To • Value, Type Your First Name • *Make Sure And is Selected

14. Schedule to Run Automatically • Under the Order By Section… • Check Mark Schedule To Run Automatically • Next to Frequency Select Cycle • Next to Cycle Select UCO Billing Cycle • *Make sure First day of current period is selected

15. Click Save, Check to See if Save was Successful

16. Click Process Report • If you have Charges in the Previous Billing Cycle • Report Should Run Automatically Each Month • You will Receive an Email from PaymentNet when your Statement is ready

17. Available Downloads Page • After you have selected Process Report, you will be Taken to the Downloads Page • Your Statement Will not be Available Immediately • Wait 5 Minutes then Select the Refresh Button

18. View/Print your Statement • Click your Statement to Open • This will be a PDF Document

20. You will Only Need set your Criteria Information Once. • You Should Receive a Monthly email around the 6th of the Month Stating your Statement is Ready. • If you make changes to the org or account number after you receive the email, you will need to save changes, create form, and process report to view changes on statement. • The ProCard cycle Starts on the 6th of the Month and Ends on the 5th of the Next Month.

21. Processing Statements for Multiple Cardholders • The Following Slides will Show you how to setup Statements to Process for more than One Person. • Only People who have been given Access to other Cardholders Statements will be able to Process someone else's Statement.

22. Under the Reports Tab Select Create • Open your Statement • Add 3 Lines Under Criteria for Each Person’s Statement you want Processed

23. Change And to Or • Change And to Or on Every 4th Line • You will Change And to Or After the Previous Person’s Name

24. Complete All Other’s Information as You Completed your Own • Save the New Information you have Added • These Other Statements will be Included in your PDF

25. Contacts PaymentNet & Compliance Cindy Guthrie Ext 2497 cguthrie@uco.edu Michelle Freeman Ext. 2337 mfreeman15@uco.edu Hannah Yeap Ext. 2486 procardreview@uco.edu Statements & Coding Rebecca Newkirk Ext. 2598 rnewkirk@uco.edu or procard@uco.edu