2010 B13 Data Collection

1. 2010 B13 Data Collection March 24, 2010 Craig WilesPublic Sector Consultants Chuck SaurMI-TOP

2. B13 Webinar – General Information • Meeting will begin in a moment; all phone lines are currently muted • Mute your phone during the presentation by using the phone’s mute button or pressing *6 • Unmute your phone by pressing *6 • Submit questions in writing at any time using the Question & Answer tool • Indicate vocal questions by using the Raise Hand tool and wait to be called on • Press *0 on your telephone for technical assistance • Webinar will be recorded www.pscinc.com

3. Webinar Overview • Update • Data collection process • Sampling • Data collection checklist • Q/A www.pscinc.com

4. Update • February 23, 2010: • 2010 Checklist approved by OSEP • March 18, 2010: • 2010 Sampling plan approved by OSEP • March 24, 2010: • Initial webinar for B13 data collection 2010 www.pscinc.com

5. Data collection process • Random sample of IEPs is drawn from the universe of eligible students • Data collection is coordinated through ISD transition coordinators • A checklist is used to assess compliance with Indicator 13 • Compliance data for each student’s IEP is entered at the SPP secure website by October 1 www.pscinc.com

6. Data collection process • SPP-13 data collection allows for correction of noncompliance identified during the data collection cycle (April–October 1) • You are required to enter the data from your initial review of the IEP and then resubmit data after the necessary correction has been completed • To help make this process easier, when you enter data you must check whether the data submission is: • Initial • Corrected www.pscinc.com

7. Data collection process • April 2010: Lists available and data collection begins • October 1, 2010: Data collection ends • Data reported in 2011 APR • December 15, 2010: SPP-13 data move to CIMS www.pscinc.com

8. Sampling • Random sample of IEPs is drawn from the universe of eligible students, age 16-26 (16-21 for APR) • Every LEA is included in the sample • LEAs with 7 or fewer eligible students will include all students in the sample • LEAs with 8 or more eligible students use a strict margin of error to determine the sample size in each LEA: • Any LEA with fewer than 50,000 enrolled students will be sampled to achieve a margin of error within +/- 10% at the 95% confidence level • Any LEA with 50,000 or more enrolled students will be sampled to achieve a margin of error within +/- 5% at the 95% confidence level www.pscinc.com

9. Data collection checklist • New indicator language “Percent of youth with IEPs aged 16 and above with an IEP that includes appropriate measurable postsecondary goals that are annually updated and based upon an age appropriate transition assessment, transition services, including courses of study, that will reasonably enable the student to meet those postsecondary goals, and annual IEP goals related to the student’s transition services needs. There also must be evidence that the student was invited to the IEP Team meeting where transition services are to be discussed and evidence that, if appropriate, a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority.” (20 U.S.C. 1416(a)(3)(B)) www.pscinc.com

10. Data collection checklist • The student was invited to the IEP Team meeting. • The student’s post-secondary vision (post-secondary goals) is identified, including: • Development/update of the post-secondary vision (post-secondary goals) was based upon evidence of current transition assessment information; • The post-secondary vision (post-secondary goals) was updated annually; and • The post-secondary vision (post-secondary goals) is measurable. • The IEP identifies the student’s current: • Academic achievement; • Functional performance; and • Transition related needs. www.pscinc.com

11. Data collection checklist (cont) • The IEP identifies transition services (including courses of study) that align with the post-secondary vision (post-secondary goals). • If any agency is likely to provide/pay for transition services: • Prior consent to invite any agency(s) was obtained from parent (or student if he/she has reached age of majority). • A representative from identified agency(s) was invited to the IEP Team meeting • The IEP identifies at least one measurable annual IEP goal aligned with the post-secondary vision (post-secondary goals). www.pscinc.com

12. New checklist elements • Item 1. The student was invited to the IEP Team meeting. • Criteria: • …must be evidence that the student was invited to the IEP Team meeting where transition services are to be discussed. www.pscinc.com

13. New checklist elements • Item 1. The student was invited to the IEP Team meeting. • Evidence: • For checklist compliance: • Evidence that student was invited prior to IEP. (note of verbal invite; phone log; invitation; form, etc) 300.221b(1) • If the child does not attend the IEP Team meeting, there must be evidence of other steps to ensure that the child's preferences and interests are considered. 300.321(b)(2) www.pscinc.com

14. New checklist elements • Item 1. The student was invited to the IEP Team meeting. • Evidence (cont): • To meet IDEA standards and full compliance (300.222 b(2)(i)(B)): • Parent notice must state the LEA will invite the student to the IEPT meeting. • Student listed as attendee is not sufficient evidence in absence of: • Proper notice and • Invitation to IEPT meeting www.pscinc.com

15. New checklist elements • Item 1. The student was invited to the IEP Team meeting. • Corrective action: • Review/revise procedures for provision of proper notice and/or invitation • Provide assurance for this and all students that proper notice is provided. www.pscinc.com

16. New checklist elements • Item 5. If any agency is likely to provide/pay for transition services: • Criteria: • …and evidence that, if appropriate, a representative of any participating agency was invited to the IEP Team meeting with the prior consent of the parent or student who has reached the age of majority www.pscinc.com

17. New checklist elements • Item 5. If any agency is likely to provide/pay for transition services: • Evidence: • Identification of any agency likely to provide or pay for transition services, and evidence the representative was invited with consent. (Check PLAAFP for any transition-related need) • Evidence of consent from the parent (or age of majority student) to invite an outside agency to each IEP. This means that each time you plan an IEP AND you want to invite an outside agency that is likely to pay for or provide a service, you must get consent before you invite them to the meeting. www.pscinc.com

18. New checklist elements • Item 5. If any agency is likely to provide/pay for transition services: • Evidence (cont): • For N/A, there must be evidence that student need was being met without agency assistance (age, lack of non-school-based support needs): • Verify IEP has no indication of need of participation of outside agency • Interview member of IEP team to verify (document result of interview) • Note: Blanket consent to future IEPs is not acceptable www.pscinc.com

19. New checklist elements • Item 5. If any agency is likely to provide/pay for transition services: • Corrective action: • Review/revise procedures for provision of proper consent to invite agency personnel. • Provide assurance for this and all parents/students that proper consent is obtained. www.pscinc.com

20. New checklist elements • Questions? www.pscinc.com

21. Additional questions or clarification • Questions on how to complete the checklist can be addressed to Chuck Saur, at 517-490-5926 or csaur@cenmi.org. • Data collection questions can be addressed to Craig Wiles, Public Sector Consultants, at 517-484-4954 or cwiles@pscinc.com. • For SPP website credentials (username/password) contact Lynne Clark, Public Sector Consultants, at 517-484-4954 or lclark@pscinc.com. www.pscinc.com