Public Housing Family Self-Sufficiency

1. Public Housing Family Self-Sufficiency For Fiscal Year 2011 CFDA # 14.877

2. A note on existing grants • Resources for Supportive Services http://portal.hud.gov/hudportal/HUD?src=/program_offices/public_indian_housing/programs/ph/hope6/css/resources To click through - www.hud.gov – Program Offices – Public Housing – HOPE VI – Community and Supportive Services – Resources Page

3. note on existing grants • Please cooperate with your field offices in our Portfolio Clean-Up • Almost 900 grants that are 100% expended but need to be formally closed. • Includes needing final reports and/or audits in most cases. • Almost $4m in funds in expired grants that need to be extended or recaptured.

4. REQUEST • PLEASE READ THE ENTIRE NOFA SEVERAL TIMES AND READ THE GENERAL SECTION. • WATCH THE LOGIC MODEL AND GRANTS.GOV WEBCASTS

5. Note on Instructions Download • Download and save instructions. • Find and download the free trial version of the program "Winzip". • Install Winzip. • Unzip the instructions. • The requirement to use WinZip has been in the General Section for several years.

6. PH FSSPROGRAM PURPOSE Funding for PHAs to hire a program coordinator to link participating families to the supportive services they need to achieve self-sufficiency. • THIS IS ONLY FOR PUBLIC & INDIAN HOUSING. • There’s a different NOFA for HCV

7. FUNDS AVAILABLE • $15 million • no rollover from previous years anticipated

8. Deadline Date June 29, 2011 11:59:59pm Eastern No exceptions Received AND validated (which may take 24-48 hours) ALL ELECTRONIC

9. What’s Happening? • We haven’t even gotten award announcements from FY10, why is the NOFA out for FY11? • HUD hopes to announce FY10 PH FSS awards in May and FY10 ROSS-SC awards in June. • You were going to apply again anyway, weren’t you? • Grantees will not be penalized for extensions resulting from overlaps in funding due to HUD grant-making cycles. – (it’s in writing – that’s language from the NOFA!) (p.7)

10. What’s Happening? • Grantees for the first time in FY10 will not be held to the enrollment requirements in order to apply as renewals for FY11 (p.10) • There will be at least 30 days between FY10 awards and the FY11 due date. (p.16)

11. PH FSS Activities Eligible • Pay salaries and fringe benefits to PH FSS coordinator for one year. Ineligible • Salary for an FSS Coordinator for the HCV FSS program • Services for program participants • Administrative Activities • May not pay a contract administrator or grant writer • May not be used for administrativecosts

12. PH FSS Maximum Funding • New Applicants: $69,000 max for ONE full-time position, (TOTAL salary AND fringe benefits) • Renewal PHAs: $69,000 max per each full-time program coordinator position awarded under the last three years of ROSS PH FSS NOFAs. • Even with a part-time program coordinator, the 25 slot minimum must be maintained • HUD will provide at least 30 days from the FY10 award announcement before the FY11 applications are due. (so you know how much you were awarded in FY10). • NO SALARY INCREASES in FY11

13. NOTE for the FUTURE • We are looking at combining PH and HCV FSS. • We will use the formula that’s currently in use for HCV FSS • 25 participants (HCV or PH) = 1 coordinator • 75 participants (HCV or PH) = 2 coordinators • 150 participants (HCV or PH) = 3 coordinators • Etc.

14. Note for the Future • Update PIC • Consider your current FSS programs’ size • FILL your SLOTS!! • There’s no reason you shouldn’t have at least the minimum of 25 slots FILLED by the end of your first year.

15. Application Deadline Date/Waivers • See NOFA for requirements for waiver request. • May email request, but must be received at least 15 days before due date. • No deadline extension will be granted for paper application • DUNS number and CCR are still required • I have never approved a waiver for the PH FSS program

16. Changes from past years • We put the definitions in alphabetical order • No salary increases • No past performance narrative

17. Changes from 2010 • HUD-2991 can be replaced with signed PHA Certification of Compliance for the current Annual PHA Plan (p.14) • HUD-52752 can be the same one from last year if you are under the same Indian Housing Plan (p.15)

18. Renewal Applicants – change for 2011 USUALLY - • New 2010 grantees have until the due date to enroll participants in order to be considered renewals. • You must indicate more than 1 on the HUD-52767 question 9b – “total number of PH FSS Participants” FOR FY11 - For renewal applicants that were funded for the FIRST TIME in FY10, the requirement to have executed a Contract of Participation is waived for this FY11 NOFA due to the proximity of FY10 award announcements and grant executions to the publication of the FY11 NOFA. (p.10)

19. Same as 2009 Affirmatively Furthering Fair Housing statement • No Affirmatively Furthering Fair Housing certification. Instead the NOFA identifies actions that must be taken by the FSS program coordinator. (p.10) • Be sure to document compliance in program records

20. ELIGIBLE APPLICANTS • In general - Applicants may submit up to one application for each ROSS funding category (ROSS-Service Coordinators, PH FSS) • Only one application per PHA/Tribe/TDHE • Joint applications are eligible with a joint minimum of 25 slots. • You may not submit both a sole and joint application • You may have both HCV and PH FSS program coordinators as long as you have two approved plans (or a joint plan) and meet the requirements of both programs.

21. ELIGIBLE DEVELOPMENTS & PARTICIPANTS • Only conventional Public and Indian housing developments may be served by ROSS grant funds. • All participants must be residents of conventional public housing or NAHASDA-assisted housing. • HCV residents are not eligible.

22. GRANT TERM • All grants are for one year from the date of Grant Agreement • Grant begins when the HUD-1044 is signed by both grantee and HUD • Anywhere in the application that asks for dates, estimate or use the ending date of your FY10 grant as the beginning date of your FY11.

23. GRANT TERM • The FY10 Grant Agreement states “Renewal Grantees may use funds under this grant agreement to cover costs associated with maintaining the employment of a Program Coordinator(s) covered by this grant for the period between the expiration of the FY09 grant and the execution of the FY10 grant agreement.”

24. FUNDING RESTRICTIONS • Salaries only; up to $69,000 for salary and fringe benefits • Must have documentation on file that the salary is comparable to similar professions in local area • NO SALARY INCREASES

25. Joint Applicants • Joint Applicants – must designate a lead applicant. • All applicants must have a DUNS number and CCR • Lead applicants are subject to all threshold requirements • Non-lead applicants are subject to Threshold Requirements outlined in Section III.C. of the General Section • All partiesto the joint application must be eligible applicants

26. Coordination • HUD expects that service coordination will be provided among grants, so that ROSS-SC grants do not serve the same residents as PH FSS, HOPE VI, Choice Neighborhoods, etc. • This means that if you have both ROSS-SC and PH FSS, they should be serving different populations, different developments, etc. The PCC and services coordinated can (and should) go across programs.

27. Coordination • A note on “fairs” – if you have a health fair or a job fair, you can invite everyone you work with, across housing programs – even non-assisted! The only restrictions are on the people you actually count as being “service coordinated” for any particular grant. • The same is true for classes you coordinate that may have extra spaces… as long as the grant is not paying a per-person cost, anyone can benefit

28. Threshold Requirement- FSS Action Plan • PHAs must have an approved FSS Action Plan (specific for PUBLIC AND INDIAN HOUSING… HCV FSS Action Plans will need to be amended) • If this is a new or amended Plan, it will need to be submitted to the Field Office with enough time for review and approval before the deadline for this NOFA • FSS Action plans must comply with 24 CFR 984.201 • If applying for funding, must have at least 25 slots • You may run a program with an approved Action Plan even without funding

29. Threshold Requirements • The Field Office/Area ONAP will do a Past Performance review – check in with them that they will give you a “Pass.” • You should have received notification if the FO had concerns with your performance on the FY09 grant (reporting, financial, outcomes) • Also check that your FSS Action Plan is approved and on file and that you and the FO/Area ONAP agree on how many slots you have.

30. THRESHOLD REQUIREMENTS • For Troubled PHAs, Contract Administrator Partnership Agreement (CAPA) • you may not pay for a Contract Administrator • IF YOU ARE PHAS TROUBLED AT THE TIME OF THE GRANT DUE DATE, YOU MUST HAVE A CAPA. • You can void it later, if you need to. • IF THE GMC SENDS A DEFICIENCY REGARDING THE CAPA – DO ONE!

31. THRESHOLD REQUIREMENTS • All General Section requirements • Code of Conduct • Statement on Affirmatively Furthering Fair Housing is no longer required. See the NOFA for more information on requirements.

32. Program Coordinator Responsible for: • Linking FSS program participants to supportive services • Ensuring services included in participants’ contracts of participation are being provided • Ensuring participants are fulfilling their responsibilities • Ensuring escrow accounts are established and properly maintained • Work with Program Coordinating Committee and local service providers • Affirmatively Furthering Fair Housing • Job development • Outreach to residents with disabilities • Monitor the progress and evaluate overall success

33. Program Coordinator • Under normal circumstances, a full-time FSS coordinator should be able to serve approximately 50 FSS program participants. • A full-time position must manage at least 25 slots. • A part-time position is eligible, but must still have at least 25 slots.

34. Application Requirement • Evidence of salary comparability to similar positions in the local jurisdiction must be kept on file in the local office. • There is a box to check on HUD-52767 to attest to this. (7f for renewals and 10b for new)

35. PROGRAM REQUIREMENT • PHA must use a Program Coordinating Committee to secure the necessary resources to implement the FSS program. • See 24 CFR 984.202 for more information • You may share PCC between PH FSS, HCV FSS and ROSS-SC programs, if it meets all of their needs.

36. PROGRAM REQUIREMENT • Participating families must enter into a contract of participation. The contracts shall be for FIVE years. • THEREFORE, even though the grant term for this grant is ONE year, the PHA must be able to sustain its FSS program for FIVE years. • Think seriously before establishing a new Program. Not getting funded by HUD is NOT an acceptable reason to invalidate Contracts of Participation. • Funding was not requested by the Administration for the 2012 budget.

37. Program Requirement • Escrow Accounts • Shall be computed using the guidelines set forth in 24 CFR 984.305. • Are REQUIRED for all FSS programs.

38. What’s NOT Required? • NO BUDGET • NO RATING FACTORS/NARRATIVES REQUIRED

39. Funding Priority • 1st– renewals for applicants that demonstrate Policy Priority Status • 2nd– Renewals that do not demonstrate Policy Priority Status • 3rd– New applicants that demonstrate policy priority status • 4th– New applicants that do not demonstrate policy priority status • There will be no “expansion” funding this year

40. What’s the deal with Policy Priority Status? To receive priority funding status under this NOFA, the applicant’s logic model must include at least two of the three categories of Policy Priority activities/outputs and related required outcomes/indicators that are identified in the NOFA. (p.17) They are the same as in FY10.

41. Meeting Policy Priority Status Pick two of these and meet the criteria – • POLICY PRIORITY 1 – Job Creation/Employment • POLICY PRIORITY 4 – Knowledge Sharing and Capacity Building • POLICY PRIORITY 5 – Using Housing as a Platform for Improving Other Outcomes.

42. Policy Priority Status Option 1 POLICY PRIORITY 1 – Job Creation/Employment STEP ONE • Activity/output of “Policy Priority- Job Creation/Employment- Partnership with Workforce Investment Board (WIB) to establish apprenticeship programs and/or job opportunities” AND/OR • Activity/output of “Policy Priority-Job Creation/Employment- Partnerships with local unions to establish apprenticeship programs and/or job opportunities” STEP TWO • “Policy Priority- Job Creation/Employment-Number of job placements as a result of partnerships with the Workforce Investment Board” AND/OR • “Policy Priority- Job Creation/Employment-Number of job placements as a result of partnerships with local unions” AND/OR • “Policy Priority-Job Creation/employment-Number of new apprenticeship programs established as a result of partnership(s) with Workforce Investment Board” AND/OR • “Policy Priority-Job Creation/employment-Number of new apprenticeship programs established as a result of partnership(s) with local unions.”

43. Policy Priority Status Option 2 POLICY PRIORITY 4 – Knowledge Sharing and Capacity Building STEP ONE • Activity/Output of “Policy Priority- Capacity Building and Knowledge Sharing: meet with local PCC and develop a gap analysis” showing a goal of a minimum of four meetings each year. STEP TWO Outcome one or more of the following : • “Policy Priority- Capacity Building and Knowledge Sharing- Number of education/training partnerships added as a result of the gap analysis” AND/OR • “Policy Priority- Capacity Building and Knowledge Sharing- Number of employment/placement opportunities added as a result of the gap analysis,” AND/OR • “Policy Priority-Capacity Building and Knowledge Sharing- Number of health/mental health partners added as a result of the gap analysis,” AND/OR • “Policy Priority-Capacity Building and Knowledge - Number of New Supportive Services partners providing services as a result of the gap analysis

44. Policy Priority Option 3 Policy Priority 5 - Using Housing as a Platform for Improving Other Outcomes STEP ONE • Activity/Output of “Policy Priority-Housing as a Platform-Partnerships established with high performing Early Childhood Education Programs”. AND STEP TWO • Outcome of “Policy Priority-Housing as a Platform- Number of children enrolled in high performing early childhood education programs with an identification of young children enrolled in high performing early childhood programs; OR STEP ONE • Activity/Output of “Policy Priority-Housing as a Platform-Partnerships established with local community health clinics” AND STEP TWO • Outcome of “Policy Priority-Housing as a Platform-Number of Households that have a medical home”

45. Order of Funding • First all eligible applicants in Category 1, then, Category 2, etc. • If not enough funds for all of a category, highest Graduation Percentage first • If a tie, highest Positive Escrow Percentage • Then, largest program size • For new applicants, program size is what determines the order

46. Order of Funding • Graduation Percentage • Percent of PH FSS families that have successfully graduated from the program • See question 9g on HUD-52767 • Positive Escrow Percentage • Number of PH FSS families with positive escrow balances as a percentage of total PH FSS enrolled families • See question 9d on HUD-52767

47. Reminder • Although the NOFA says that PIC can be consulted, it’s YOUR RESPONSES to the HUD-52767 that are the primary source for documentation of eligibility. • However, PIC may be used for future funding calculations, so please work with your PIC coach to ensure that it is correct.

48. Application Submission • Some forms are electronic, some are available in the instructions download zip file… there are TWO things that must be downloaded from Grants.gov • Please see the NOFA for a checklist of required application content • You do not have to submit this checklist

49. To open a form, move it from the left box to the right box. It will open below the main application in the PDF file – SCROLL DOWN.If you have moved a form to the right, the system will assume you want to submit it and will not let you until you fill in all of the mandatory (yellow) fields. If you do not want to submit it, move it back to the left.If a form is optional in the NOFA and does not apply to you (e.g. SF LLL) DO NOT SUBMIT IT.

50. Application Submission • In the Grants.gov application package only the Adobe forms, such as the SF-424, are identified as “mandatory documents.” • HOWEVER, the Logic Model and other application forms ARE ALSO REQUIRED of all applicants. These forms are included in the “optional documents” section or in the Instructions Download. • For some reason, there were a large number of applicants that didn’t submit the 52767 in FY10. • In FY11, if the HUD-52767 – Application for Funding - is not submitted, the application is disqualified.