Requesting Copies and Interlibrary Loans in the IAMSLIC Z Catalogue

1. Requesting Copies and Interlibrary Loans in the IAMSLIC Z Catalogue IAMSLIC Resource Sharing Committee, 2003-2004

2. Introduction • The IAMSLIC Z39.50 Distributed Library facilitates international resource sharing among aquatic and marine science libraries and information centers. • In this presentation, users will gain information on how to request materials from IAMSLIC members. IAMSLIC Resource Sharing Committee, 2003-2004

3. Outline • Requesting through the Z Catalogue • Requests for photocopies (non-returnable items.) • Requests for the loan of books and other (returnable) items. • Requesting through the IAMSLIC Discussion List IAMSLIC Resource Sharing Committee, 2003-2004

4. Requests for photocopies (non-returnables) • Requesting is limited to IAMSLIC members only. • Check for membership, see: http://www.iamslic.org/members/member_dir.html • Search the Z Catalogue • All records within the catalog including monographs and serials (print and/or electronic). • Retrieves serials holdings from the Union List of Marine & Aquatic Serials (displayed first). IAMSLIC Resource Sharing Committee, 2003-2004

5. Requests for non-returnables Need help searching the Z Catalogue? • See the Resource Sharing Searching Tutorial http://www.iamslic.org/publications_papers/resourcesharing.ppt • Contact the chair of the Resource Sharing Committee http://www.iamslic.org/about/committees.html#8 IAMSLIC Resource Sharing Committee, 2003-2004

6. Requests for non-returnables • From the list of returned records, select the correct item record and best holding location. • Links to local holdings appear in records for journals or other serials that contain an ISSN field. • For some locations that are part of larger institutions with multiple locations listed in one combined union catalog, check the detailed holdings to verify which location owns a desired title. IAMSLIC Resource Sharing Committee, 2003-2004

7. Requests for non-returnables • When selecting a holding location, note that some lenders are lenders of “last resort” and not to be queried until all other locations have been exhausted. • Vary your selection of holding locations to spread the burden of lending. Do not always select the same location! IAMSLIC Resource Sharing Committee, 2003-2004

8. Requests for non-returnables • Click “Submit Borrowing Request”. • Enter the IAMSLIC user ID. • Enter the IAMSLIC password. • Click “Submit ID and Password”. • When IAMSLIC membership is confirmed, click “Continue”. IAMSLIC Resource Sharing Committee, 2003-2004

9. Requests for non-returnables • Confirm the TITLE/AUTHOR information matches your request. • Note the holding location’s lending policies. Do not proceed if you cannot comply with these policies. • Indicate that this is a Copy request. • Click “CONTINUE – Borrow from this Library”. IAMSLIC Resource Sharing Committee, 2003-2004

10. Requests for non-returnables • Provide a complete citation for the item (article, book chapter, etc.) • Select your library from the list of members. • Click “CONTINUE – Verify your Library Information”. IAMSLIC Resource Sharing Committee, 2003-2004

11. Requests for non-returnables • Indicate which methods of delivery you accept. • Enter a local note, if desired. • Click “CONTINUE – Finalize Request”. • Click “FINISH – Send Request”. IAMSLIC Resource Sharing Committee, 2003-2004

12. Requests for non-returnables • Request goes to holding location via email; a copy of the request goes to your email. • Holding location responds directly via email if the request can or cannot be filled. • Material is sent directly to requesting library. IAMSLIC Resource Sharing Committee, 2003-2004

13. Requests for the loan of books and other returnables • Requesting is limited to IAMSLIC members only. • Check for membership, see: http://www.iamslic.org/members/member_dir.html • Search the Z Catalogue • All records within the catalog including monographs and serials (print and/or electronic.) • For the list of current participating libraries, see: http://library.csumb.edu/cyamus/ill/liblist.php IAMSLIC Resource Sharing Committee, 2003-2004

14. Requests for returnables Need help searching the Z Catalogue? • See the Resource Sharing Searching Tutorial http://www.iamslic.org/publications_papers/resourcesharing.ppt • Contact the chair of the Resource Sharing Committee http://www.iamslic.org/about/committees.html#8 IAMSLIC Resource Sharing Committee, 2003-2004

15. Requests for returnables • From the list of returned records, select the correct item record and best holding location. • In some institutions, the online catalog is a union catalog of many different branch libraries within the institution. When you search these combined catalogs through the Z Catalogue, the local holdings information about which branch owns a particular item is not always available. IAMSLIC Resource Sharing Committee, 2003-2004

16. Requests for returnables • When selecting a holding location, note that some lenders are lenders of “last resort” and not to be queried until all other locations have been exhausted. • Vary your selection of holding locations to spread the burden of lending. Do not always select the same location! IAMSLIC Resource Sharing Committee, 2003-2004

17. Requests for returnables • Click “Submit Borrowing Request”. • Enter the IAMSLIC user ID. • Enter the IAMSLIC password. • Click “Submit ID and Password”. • When IAMSLIC membership is confirmed, click “Continue”. IAMSLIC Resource Sharing Committee, 2003-2004

18. Requests for returnables • Confirm the TITLE/AUTHOR information matches your request. • Note the holding location’s lending policies. Do not proceed if you cannot comply with these policies. • Indicate that this is a request for the entire item. • Click “CONTINUE – Borrow from this Library”. IAMSLIC Resource Sharing Committee, 2003-2004

19. Requests for returnables • Select your library from the list of members. • Click “CONTINUE – Verify your Library Information”. IAMSLIC Resource Sharing Committee, 2003-2004

20. Requests for returnables • Enter a local note, if desired. • Click “CONTINUE – Finalize Request”. • Click “FINISH – Send Request”. IAMSLIC Resource Sharing Committee, 2003-2004

21. Requests for returnables • Request goes to holding location via email; a copy of the request goes to your email. • Holding location responds directly via email if the request can or cannot be filled. • Material is sent directly to requesting library. • Requesting library assumes all responsibility for the safe receipt and return of borrowed material. IAMSLIC Resource Sharing Committee, 2003-2004

22. Requests to the IAMSLIC Discussion List • Use only after searches of the Z Catalogue have failed to find the desired item, or when holding locations within the Z Catalogue are unable to fill the request. • Send to email to: iamslic@ucdavis.edu • Subject line reads: • ILL – (Title) IAMSLIC Resource Sharing Committee, 2003-2004

23. Requests to the IAMSLIC Discussion List • Provide as much information about the item as possible. • Limit each email to a request for one item only • for multiple items send multiple emails! • Send a follow-up email to the list when the item has been filled. • Subject line reads: • ILL FILLED – (Title) IAMSLIC Resource Sharing Committee, 2003-2004

24. For more information • Chair of the Resource Sharing Committee http://www.iamslic.org/about/committees.html#8 • Interlibrary Loan Code for the United States http://www.ala.org/ala/rusa/rusaprotools/referenceguide/interlibrary.htm • International Lending and Document Delivery: Principles and Guidelines for Procedure http://www.ifla.org/VI/2/p3/ildd.htm IAMSLIC Resource Sharing Committee, 2003-2004