Interim Facilities Report

1. Interim Facilities Report Quincy Public School District #172 September 25, 2013

2. Data Gathering

3. Data Gathering • Demographic Info • Enrollment Projections • Capacity Analysis • Building Data Record • Operating Costs • Renewal & Replacement Schedule • Research on Facilities Condition & Student Performance

8. Defining Capacity • Building Planning Capacity • student enrollment that a school can best serve while fully utilizing its physical facilities. • combination of factors: • the number of teaching stations available, • the area of auxiliary spaces, and • the adopted program for a school of that level. • Capacity number is used for planning proposes, • enrollment boundaries • building utilization levels. • Each individually facility may be capable of handling physically many more students than its planning capacity, • The Planning Capacity is a practical capacity that provides for an easily understood and comparable number between facilities, as well as, providing an optimal operating size.

9. Defining Capacity - Elementary • Defined simply as 25 students per classroom multiplied by the number of classrooms • Classroom Size Factor • Reduced by 2 students with an average classroom size below 750 square feet • Reduced another 1 student if the average classroom size is below 650 square feet. • For example, building has 15 classrooms; the Planning Capacity would be 375, (25 x 15). If the room sizes were 725 sq. ft, the capacity would be 345, (23 x 15).

10. Defining Capacity – Junior High School • The Junior High capacity is defined utilizing 150 students for every four classrooms and one science lab. • Additionally, there is a minimum of one Art and Life Skills labs for every 750 students. • Each Junior High will have a band room, general music/vocal room, • Three rooms for special service programs

11. Defining Capacity – High School • High School capacity is defined as 175 Students for every four classrooms and one science lab. • One Art, Life Skills and Tech Arts Areas/Labs per 800 students. • Other areas are required and are determined by the curriculum and extra-curricular activities. • band and vocal music facilities • performing arts areas • athletic facilities. • Six classrooms for special service programs.

12. Capacity Analysis

13. Building Information • Building Data Record • Building Age & Square Footage • Construction Timeline • Demographic Information • Enrollment • Free and Reduced Lunch • Information on Program Spaces • Information on Building Systems • Technology • Major Projects • Floor Plans • Aerial Site Plan • Attendance Map

14. Operating Costs

15. Renewal & Replacement Schedule

17. Facilities Conditions and Student Performance • Studies support educators common sense - Students do better when they: • Hear well • See well • Are not packed into small spaces • Noise is not distracting • Lighting is good • Air Quality is good • Heat and cooling are balanced

18. Facilities Conditions and Student Performance • Educational Delivery • Milwaukee study suggest facility conditions have stronger affect on performance than other factors, such as family background, socio-economic status, attendance and behavior • Indoor Air Quality • About 40% of schools report unsatisfactory environmental conditions

19. Facilities Conditions and Student Performance • Temperature & Ventilation • Good ventilation systems are effective in keeping toxic and nuisance materials out of the air. • Acoustics • Studies have linked student hearing problems with being held back a grade • Lighting • The visual environment is one of the most important factors in learning, affecting mental attitude, class attendance, and performance

20. Facility Appraisal

21. Appraisal Instrument • An Appraisal Guide for Older & Historic School Facilities • Developed by The Council of Educational Facility Planners International • A tool to evaluate the physical condition and educational adequacy of older and historic school facilities, and is designed to engage a broad audience in the appraisal process.

22. Appraisal Criteria • Educational Adequacy • Educational Environment • The School Site • Building Safety and Security • Structural Condition and Electrical & Mechanical Systems • Plant Maintainability

23. Appraisal Team • Team Members • Bill Sanders – QHS • Mike Carter – Klinger & Assoc. • Todd Moore – Architechnics, Inc. • Dave Schlembach - Poepping, Stone, Bach & Associates, Inc. • Dan Nutt – QPS MaintDept • Dane Barnes – QPS MaintDept • Dennis Peters – QPS MaintDept • Rick Selsor – QPS MaintDept • Rick Owsley – QJHS • Joel Murphy, Facilitator – QPS

24. Initial Findings

25. Initial Findings • “Great Schools”, not so Great Facilities • “A good teacher can teach anywhere” • Physical Structure is limiting the learning experience • No Facility Rated higher than Satisfactory • Only one Elementary was rated Satisfactory • 7 out of 12 of our active facilities were rated Borderline • Grade Alignment out of sync with current practices

26. Initial Findings • Smaller Elementary Schools generate some operational inefficiencies • Large Intermediate School causes logistical and operational issues • Small Elementary & Intermediate Classrooms – Avg 750 Sq Ft • Undersized Gym & Cafeterias • Multiple Lunch Periods • Limited PE Activities • Relationship between spaces limiting • Restrooms located only on one floor • Movement restricted by Multi-Leveled buildings • Old and outdated Building designs limiting programs • Lack of Specialized Learning Areas • No Art Rooms • Music taught in converted classrooms or other spaces

27. Initial Findings • Library well undersized • Technology Access Limited • Computer Labs small or lacking • Low computer to student ratios • Space for teacher resource areas limited • Administrative Spaces very limited

28. Initial Findings • Most Elementary sites too small, lack adequate open space and parking • Most Elementary sites too small to allow for expansion of building • Vehicular & Pedestrian Traffic patterns not separated • Site Ingress/Egress Issue at Elementary sites • Bus Drop Off Areas • Parent Drop Off Areas • Staff/Visitor Parking

29. Initial Findings • Inability to meet ADA Requirements w/o extensive work • Deterioration due to ages of facilities • HVAC Inadequate • Fresh air exchange • Individual AC Units • Efficiency of older equipment • Poor Energy efficiency • Electrical system is unable to accommodate additional technology in classrooms • Trying to maintain 100+ year old buildings • Maintaining “temporary” facilities • Building systems “tired”, needed major upgrades

30. Initial Findings • Inability to meet ADA Requirements w/o extensive work • Deterioration due to ages of facilities • HVAC Inadequate • Fresh air exchange • Individual AC Units • Efficiency of older equipment • Poor Energy efficiency • Electrical system is unable to accommodate additional technology in classrooms • Trying to maintain 100+ year old buildings • Maintaining “temporary” facilities • Building systems “tired”, needed major upgrades

31. Building Condition

32. Educational Adequacy • District Average – 60% - Borderline • Elementary & Intermediate - 56% -Borderline • Berrian, Ellington & Baldwin –Poor • Quincy Jr High School - 67% - Borderline • Quincy High School - 64% - Borderline • ACRSS & ABC Academy - 67% Borderline • ECFC - 80% - Satisfactory

33. Educational Environment • District Average – 67% - Borderline • Elementary & Intermediate - 65% -Borderline • Quincy Jr High School – 75% - Satisfactory • Quincy High School – 81% - Satisfactory • ACRSS & ABC Academy – 75% - Satisfactory • ECFC - 79% - Satisfactory

34. The School Site • District Average – 69% - Borderline • Elementary & Intermediate - 67% -Borderline • Quincy Jr High School - 77% - Satisfactory • Quincy High School - 82% - Satisfactory • ACRSS & ABC Academy - 76% - Satisfactory • ECFC – 75% - Satisfactory

35. Building Safety & Safety • District Average – 66% - Borderline • Elementary & Intermediate – 64% -Borderline • Quincy Jr High School – 70% - Satisfactory • Quincy High School – 75% - Satisfactory • ACRSS & ABC Academy – 79% - Satisfactory • ECFC – 82% - Satisfactory

36. Structural Condition and Electrical & Mechanical Systems • District Average – 65% - Borderline • Elementary & Intermediate - 61% -Borderline • Quincy Jr High School – 74% - Satisfactory • Quincy High School - 81% - Satisfactory • ACRSS & ABC Academy - 84% Satisfactory • ECFC - 83% - Satisfactory

37. Plant Maintainability • District Average – 64% - Borderline • Elementary & Intermediate - 61% -Borderline • Dewey - Poor • Quincy Jr High School - 64% - Borderline • Quincy High School - 78% - Satisfactory • ACRSS & ABC Academy - 80% Satisfactory • ECFC - 81% - Satisfactory

38. Next Steps Planning Parameters/Guidance Needed to Develop Recommendations Options to Address Finds Community Input Refining Options Develop Recommendations

39. Planning Parameters • Limiting Transitions/Grade Level Configurations • Current, 3 Transitions: K-3, 4-6, 7-9, 10-12 • Other Models • K-5, 6-8, 9-12 – 3 Transitions • K-8, 9-12 – 2 Transitions • Historical Preservation

40. Planning Parameters • Site Ingress/Egress • Bus Drop Off Areas • Parent Drop Off Areas • Staff/Visitor Parking • ADA Compliance • Need for Specialized Spaces • Cafeteria • Gym • Library • Music • Art • Other

41. Planning Parameters • Technology • Infrastructure • Devices • Size of School • Small schools – More Buildings • Larger Schools – Less Buildings • Neighborhood Schools • Sustainability/Energy Efficiency – “Green Bldgs” • Alternate Use for Buildings

42. Options to Correct Findings • New Construction • Additions • Renovations • Building Replacements • Cost Estimates? • Tax Impact?

43. Next Steps • Community Dialog 1 • School Size • Grade Configuration • Neighborhood schools • Historic Preservation • Refine Facility Options • Community Dialog 2 • Rate/Rank Facility Options • Gauge Support • Final Report & Recommendation to Board

44. Questions