EWB: Central Houston Chapter Meeting March 2013

1. EWB: Central Houston Chapter MeetingMarch 2013

2. Agenda 6:55 – 7:00 Meet and Greet 7:00 – 7:10 Expense Account Reporting – Scott Williams 7:10 – 7:25 South Africa possibility – Travis Spiegelhauer 7:25 – 7:40 India possibility – NurulMukul 7:40 – 7:55 Nicaragua possibility – Scott Williams/David Dale 7:55 – 8:00 Possible Coming Events and Miscellany – Terry Applegate 8:00 – 8:30 Breakout Sessions

3. Expense Account Reporting • Scott Williams

4. Financial Update • Chapter Unrestricted Funds • $34,363.96 • Bolivia-Villa America/PucaraSud • $6,829.13 • Kenya-Masen • $10,210.37 • El Salvador-Colonia Esmerelda • $13,384.42 • Total $64,787.88

5. Expense Reports – Form • Chapter Expense Form (spreadsheet) is used for all Chapter related disbursements (available at EWB-USA website) • Also used to reconcile receipts for cash advances Name, Mailing Address • Completed form should be signed by two elected Chapter officers (e-mail approvals) • For project travel and costs, project lead should provide approval and forward to Chapter officer • Treasurer will provide approval and forward to EWB-USA for processing

6. Expense Reports – Receipts • Guideline of acceptable expenses (CHAPTER FINANCE POLICIES, updated 01/01/2013) • You are expected to make your best effort to collect original receipts for all expenditures • Please number your receipts (and translate, if necessary) to match expense form • When an original receipt is not available the following may be used (on EWB-USA form): • If less than US$10, a handwritten receipt signed by the member who incurred the expense. • If US$10 or more, a handwritten receipt signed by the member, also signed by the Project Leader (if a Project Expense) or the Chapter Treasurer (if a Chapter Expense).

7. Expense Reports – Cash Advance • For a cash advance of funds, the Chapter must have sufficient funds to cover the advance • A member may apply for a cash advance for 75% of expected costs in accordance with the following procedures: • The Project Expense Form should be completed as per its instructions and submitted at least three weeks prior to the date of travel. • The form has a box to indicate that this request is for a Cash Advance (25% will be deducted from the requested amount and held until receipts have been submitted).

8. Expense Reports – NGO • It may be convenient for the cash advance to be sent to a Non-Governmental Organization (NGO) partner in the project country • The entire amount of the cash advance must be reconciled as follows: • Receipts are required for the entire amount of the cash advance, or excess funds must be repaid. • The Treasurer should submit a Chapter or Project Expense Form by email, with all receipts and notes attached, to the EWB-USA Accounting Department, to account for the cash advance within two weeks of the project trip. • Until the cash advance is reconciled, no further reimbursements for that project will be approved and EWB-USA may take other steps to insure repayment as deemed appropriate.

9. South Africa Possibility • Travis Spiegelhauer

10. Building a better worldone community at a time

11. EWB – Central Houston • South Africa – Polokwane Update • 3/13/2013

12. South Africa Community Polokwane Local Municipality

13. Polokwane Local Municipality Background • Large standard of living disparities • Many areas lack sanitation, water, and electricity • 23% Urbanized • 71% Rural

14. Polokwane Local Municipality Public Schools • 93% have no libraries • 2,500 or 10% of the schools have no water • 46% of the schools use pit latrines • 913 schools have no toilets

15. Polokwane Local Municipality Water Situation • Average Water Demand for Polokwane (114 ML/day) • Ebeneser - (42 ML/day) • Dap Naude - (15.3 ML/day) • Elephant River – (26 ML/day) • Short fall – (31 ML/day) Bergnek and Segopje Village

16. Community Contacts • Peace Corp-South Africa • Rotary Club of Polokwane • Polokwane Municipality Water and Sanitation

17. Current Progess • Polokwane Rotary Club, Peace Corp, and City Municipality Contacts • Polokwane Parties have been responsive and interested in EWB involvement • Program 501 Forms are in progress • Jose Moriera is making an unofficial visit March 20th • Program 501 Forms are in progress • Potential for a school water project with expansion into sanitation and etc.

18. Considerations • Contacts are in the Rotary Corp, Peace Corp, and Municipality (No village contact) • Flights are $1,800-$3000 • Potential for Multiple Programs

19. India Possibility • NurulMukul

20. NEW DELHI INCUBATOR March 13th 2013 Nurul MURUL | Santosh SUBRAMANIAM | Fadi WAKIM ENGINEERS WITHOUT BORDERS-USA BUILDING A BETTER WORLD

21. The Community • LOCATION • 8 km South of Manesar, Gurgaon, Haryana, INDIA • SIZE • ~ 370 Households • MAJORITY AGE GROUP • 15 - 35 • MAIN OCCUPATION • Agriculture

22. The Community • GENERAL OBSERVATIONS/NEEDS • Participatory Crowd, Excessive Poverty, Power Supply for 6-7 Hours/Day, Open Defecation in 80% of Households, Shortage of Water for Irrigation

23. The Potential Scope 2 1 3

24. The Partners • Established Liaisons Bechtel India Execution Unit | Gurgaon – 20 min Away from Community National Power Training Institute (NPTI) EWB Chapter | Faridabad, North-East of Gurgaon – Performed the Survey & Identification Trips NGO – Saral – Performed the Survey & Identification Trips Volunteers! Champions – Engineering, Project Controls, Procurement, Fundraising, Environmental Safety & Health, Communications Participants – Technical Mentors, Engineers, Students, Field Trip Team… Local Content Community Council, Local Volunteers/Labor, Material Procurement… A GREAT PARTNERSHIP OPPORTUNITY!

25. The Path Forward • DIVISION OF RESPONSIBILITY Assign roles for volunteers (Houston, New Delhi), EWB-NPTI and NGOs Plan for coordination with local Houston chapter volunteers • FOCUS ON COMMUNITY NEEDS Validate survey findings and obtain additional data • APPLICATION TO EWB-USA Identify solutions to community needs Develop Cost Estimates & Project Schedule • BUILD RELATIONSHIPS Conduct community outreach assessments Nurture & sustain volunteer-community partnerships COMMITMENT + EXPERTISE + ORGANIZATION = SUSTAINABLE DEVELOPMENT

26. Nicaragua possibility • Scott Williams and David Dale

27. Coming Events March 21 (Th) ASCE TX section Spring conference - Corpus Christi March 22 (Fri) Deadline to apply to host 2013 EWB-USA Southcentral conference March 23 (Sat) Rivers, Lakes, Bays N Bayous Trash Bash April 1 (Mon) Board Meeting (conference call only) April 6 (Sat) Global Innovations Forum (webinar) April 10 (Wed) Chapter Meeting

28. Miscellany • All chapter members should review Community Program Growth Policy • All teams should incorporate QA/QC cost increases into project budgets • Kenya teams should review the new High Risk Travel Procedures • Chapter members may find the Premier professional chapter award winner interesting for comparison purposes • Chapter members may find Lifeblood by Alex Perry (available at HCPL) an interesting read on the fight against malaria (think “Nothing but Nets”) and development

29. Breakout Sessions • New Members • El Salvador, Rain Garden • Incubators: India, Philippines, South Africa • Incubators: Ethiopia, Nicaragua • Other teams

30. Our VisionOur vision is a world in which the communities we serve have the capacity to sustainably meet their basic human needs, and that our members have enriched global perspectives through the innovative professional educational opportunities that the EWB-USA program provides. Our MissionEWB-USA supports community-driven development programs worldwide by collaborating with local partners to design and implement sustainable engineering projects, while creating transformative experiences and responsible leaders.