Towards an integrated transport system in the Baltic Sea Region

1. Towards an integrated transport system in the Baltic Sea Region Kick-off slides 15-16 September 2009

2. Project labels the support the topic national transport ministries strategic project the area the EU Baltic Sea Strategy compilation inspiration generalisation umbrella function BSR blueprints

3. The Steering Committee • Supervisory, guiding, arbitrary and marketing functions • Meetings twice a year • LP and high level officials of the core partners • Setup and geographical representability?

4. The Steering Committee The current setup: Region Skåne (LP) Region Västerbotten LAKES Eastern Norway County Network Region Blekinge Region Sjaelland Pomorskie Region Vest Agder County Västra Götaland Region ILIM City of Hamburg (through Ma-Co?) • Questions: • Warmia and Mazury Region? • Representatives from Estonia, Latvia and Lithuania? • Officials, no politicians? • First meeting? January 2010?

5. The Stakeholders Cooperation Forum • Free-will representation of politicians and high-level business actors • Guidance and meeting place function • Meetings in connection to the EU BSS events • First gathering: months 7-12 (April-September 2010) • Access and financial support by corridor projects? • Relation with the EU BSS governance structures?

6. 1 Detailed activity and budget plan Periodical information on the planned activities and expenses 2 Compiled WP/task information on the planned activities and expenses for decision of the PMG 3 Harmonisation and approval of the planned activities and expenses The planning stage WP/TASK MANAGER WORKING GROUP LEAD PARTNER (PROJECT MANAGER,FINANCIAL MANAGER) PROJECT MANAGEMENT GROUP 4 Public procurement tenders for external services Cost sharing agreement

7. 5 Approval of the report Evaluation of progress 3 months after the end of period 4 Consolidated progress report 2.5 months after the end of period 3 Verified partner progress report (budget, activities) 2 months after the end of period The reporting stage JTS ROSTOCK LEAD PARTNER (PROJECT MANAGER,FINANCIAL MANAGER) PROJECT MANAGEMENT GROUP PROJECT PARTNER 1 Draft partner progress report (budget, activities) 3 weeks after the end of period STEERING COMMITTEE WP/TASK MANAGER 6 Monitoring of implementation Endorsement of PMG evaluation reports 2 Consultation on the concordance with activity and budget plans Information on the outputs/results 1 month after the end of period

8. On administrative routines • WP0 expenditures • Period: 1 April 2008 – 9 June 2009 (~ 14 months) • All interested partners to report BL1, BL2, BL3 and BL4 costs • Submission to LP by 15 October • Division proposal by LP to PPs by end of October

9. On administrative routines Reporting dates

10. On administrative routines • The first level controllers • PP responsible to appoint, contact, inform, get verification and validation • Decentralised system in: DE, DK, FI, LT - designate, certify and pay FLC (page 117 of the Programme Manual) • Mixed system in NO – pay FLC • FLC to check cost sharing method/procedure in advance

11. On administrative routines • Open questions • Proofs of expenses to the LP for information? • Cost sharing method for the thematic WPs/tasks • Meeting of financial managers in February 2010?

12. Thank you for your attention! Wiktor Szydarowski Project manager wiktor@szydarowski.com