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Revision of ICDS MIS

This overview explores the revision process of the Integrated Child Development Services (ICDS) Management Information System (MIS) in India, focusing on key features and implications for programme monitoring. The reform aimed to simplify the reporting process, enhance data accuracy, and prepare for digitization. The stages of revision involved stakeholder consultations, field testing, and pilot implementations. Changes include introducing new registers, improving data organization, and streamlining reporting mechanisms. The reform seeks to reduce paperwork, improve data flow, and strengthen the focus on results. Training and support for states are key in managing the transition to the revised MIS.

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Revision of ICDS MIS

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  1. Revision of ICDS MIS An Overview Key features & its implications in programme monitoring Ministry of Women and Child Development Government of India

  2. How it was done:The Process so far

  3. What drove the revision? • Can we design a system that can provide the AWWs all the information she needs to discharge her responsibilities? • Can we make life simpler for the AWW, within the constraints of her responsibilities? • Can we make the reported data more intelligible and usable? • Can we build a platform for a robust monitoring system?

  4. How the reform process was initiated • MWCD initiated revision process few years back in consultation with States and other stakeholders • During this process, a multi-stakeholder platform was created with development partners to understand gaps and needs and a core working group evolved • Recognized needs to: • address programme monitoring, beyond simply revising register formats • strengthen the formal programme management system • anticipate digitization

  5. Stages of MIS Revision Planned • Stage 1: (completed, roll-out underway) • Revision of existing registers and reports • Purpose: • Minimize drudgery and redundancies • Achieve generation of more accurate summary data • Establish modular architecture that can accommodate future changes in programme • Prepare for digitization • Stage 2: (in process) • Introduce new tools to achieve focus on quality of ECE, IPC, NHED etc • Provide management tools to Supervisors/CDPO/ DPO/ State Directorates

  6. What went into the effort? • Review of: • experience from field • current technical norms and standards • current formats used in different States • Draft revisions, with field visits to validate direction • Pre-test: formal testing of new elements to ensure anticipated functionality • Pilot: > 1000 AWW in 6 blocks (in 6 different states) used full set of new registers and reports over 4 months; block, district, state officials involved in implementation and evaluation • Sharing with States: Through national consultation held on 16 December 2010

  7. What have changed?

  8. The number of registers • “Officially” prescribed since long: 4 • In use, in reality: ~ 15-33 • New “official” number: 11 • 1 Survey Register (Family Details Register) • 9 Service/Activity Registers (Supplementary Food Stock, Supplementary Food Distribution, Pre-school, Pregnancy, Immunization, Vitamin A Bi-Annual, Home-visits planner, Referrals, Weight Record) • 1 Summaries Register

  9. Visible Changes to Registers • Separation of SN and PSE registers (currently, participation in either one or the other is assumed) • StandardizedSN stock register format (currently left to the states) • Separate register for vitamin A biannual rounds (currently combined with immunization register) • Separate register to enable planning and conduct of inter-personal communication with families of mothers and children at critical life-cycle points (currentlymaintained as unstructured “daily diary”) • Separate register designed to facilitate monthly and annual summaries (currently absent)

  10. Content/organization • Methodical and universal name-based tracking: Enumerate entire population, track every single pregnant woman and child, using family and individual serial numbers / UID • Rationalized content (column headers) Ensure information needs of AWW as well as needs of reports, and ensure minimization / elimination of inessentials

  11. Content/organization (contd) • Simplification of summaries: Elimination of tally marking for cross tabulation

  12. Content /organization (contd) Non-residents (temporary residents) included in service registers: with separate reports for permanent and temporary residents Use of true denominators ensured for most reported indicators; population denominators generated only once a year Size of MPR / Annual reports reduced MPRs now have substantial sections to be used locally, not reportedupwards MPR / Annual reports have value-additions from each level

  13. Expected Net Gains Considerablereduction in time spent by AWWs on reporting and paperwork, making this time available for real work Much greater clarity of data flow from primary records to reports Data more meaningful, credible and verifiable Digitization will become easier Definitive move towards results focus

  14. Next Steps Helping States Manage the Transition

  15. Induction Training • Detailed guidelines issued by GoI on 28 Aug 2012 • The training for induction of revised MIS will follow a cascade approach.

  16. Training of SLMTs • Small groups of States to be trained at a time as they become ready. • ToTs for SLMTs to be conducted at regional level • Central Team will directly facilitate the Master ToTs along with NIPCCD/Development Partners

  17. Plan for implementing new formats at Sector /AWC levels (Level 1)

  18. Requirements • Sector/Block levels: • Adequate space • Ready-to-use registers • Facilitation by Supervisors + External facilitator • 4-5 phases per sector = 3 months, plus one follow-up • District/State levels: • State team to manage production/printing • Teams of Master Trainers • Timelines will primarily depend upon numbers of master trainers available

  19. Thanks

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