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Kenya's Single Window Initiative - Community Based System (CBS) Project

The Kenya Government's commitment to simplifying trade processes led to the CBS Project, implementing the Single Window Concept. Learn about historical background, objectives, stakeholders, and how CBS will revolutionize trade documentation.

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Kenya's Single Window Initiative - Community Based System (CBS) Project

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  1. KENYA’S SINGLE WINDOW INITIATIVE“COMMUNITY BASED SYSTEM (CBS)” PROJECTPRESENTED BY:J. N. GITHINJI (MS.)SENIOR DEPUTY COMMISSIONERCUSTOMS SERVICES DEPARTMENTKENYA REVENUE AUTHORITY

  2. INTRODUCTION: • The Kenya Government is committed to the Simplification of trade documentation and clearance processes for both trade facilitation and national competitiveness. • This has led to the implementation of the Single Window Concept through a Project known as the Community Based System (CBS).

  3. HISTORICAL BACKGROUND: • The Idea of setting up a CBS dates back to 2001 when both the Kenya Revenue Authority (KRA) and the Kenya Ports Authority (KPA), the two key institutions within the documents processing and goods clearance realised that there was an urgent need to improve on the dwell time. • A feasibility study was carried out between July and November 2005 to assess the requirements, benefits and cost implications in setting up a CBS, • Based on the above study, the World Bank provided support for implementation of a CBS through the East African Trade and Transport Facilitation (EATTF) Project.

  4. CBS CONCEPT: The CBS Concept uses; • Information and Communication Technologies to simplify the sharing and processing of documents amongst the stakeholders. • It also provides access to information on cargo status and movement of goods which enables stakeholders in the logistics chain to streamline their operations and optimise on the use of efficient logistics.

  5. OBJECTIVES: The main Objectives of the CBS are: • To facilitate external trade in Kenya by reducing delays and lowering costs associated with clearance of goods; Currently it takes up to 12 days to clear cargo in Kenya. With the CBS we expect the clearance time to reduce to 3 days. • To facilitate an efficient method of collection of Duties and Taxes.

  6. STAKEHOLDERS: In Kenya the main Stakeholders to the CBS are: • Clearing and Forwarding Agents • Shipping Agents • Importers & Exporters • Cargo Terminal Operators • Regulatory Agencies such as Kenya Revenue Authority, Kenya Ports Authority, Kenya Plant Health Inspectorate, Kenya Bureau of Standards, Kenya Airport Authority and the Kenya Police. • Transporters (Road, Rail, Pipeline & Air) • Banks and • Insurance companies The CBS will act as one common integration platform for exchanging trade documents and information amongst the Stakeholders.

  7. HOW WILL CBS WORK: CBS requires the development of an electronic platform. For that purpose Kenya has decided to collaborate with GAINDE 2000 to develop a Single Window Solution (ORBUS System) to support the CBS.

  8. The ORBUS SYSTEM will facilitate electronic exchange of trade documents such as: • Manifest • Customs Declarations • Status on release of goods by regulatory agencies • Payment of duties and taxes

  9. Current Process without CBS KRA Customs Kenya Ports Authority Other ControlAgencies Kenya AirportAuthority ClearingAgent Bank Ship Agent Importer /Exporter Transporter

  10. Expected process after CBS KRA ( Tradex) KEBS, KEPHIS, OGAs, (ORBUS) CFS, ICD KPA, KAA CBS (ORBUS) ShipAgent Banks Freight Forwarder Importer /Exporter Clearing Agent

  11. The Identified Benefits of using ORBUS System are: • Improving service delivery to customers by reducing cargo clearance times. • Facilitating electronic interaction of all stakeholders in facilitating import and export business. • Reducing paper transactions by adopting electronic processing of Customs and related documents. • Adopting a modern and open transaction processing system capable of interfacing with other internal and external systems. • Enhancing transparency through reduced physical contact.

  12. CRITICAL SUCCESS FACTORS: • Funding • Commitment of all the Stakeholders. • Technological advancement and parity amongst Stakeholders. • Effective Project Management

  13. PROJECT RISKS: • Change Management • Funding (inadequate and untimely disbursements of funds). • Ineffective management of the Project. • Technological gaps amongst the Stakeholders.

  14. ACHIEVED MILESTONES: • Business Process Re-engineering (BPR) for all the Stakeholders. • Development of the System Requirement Specifications (SRS). • GAINDE 2000 has reviewed the SRS.

  15. WAY FORWARD: • Preparation and signing a contract with GAINDE 2000. • Procurement of Hardware. • Delivery of the software application by GAINDE 2000. • Piloting of the System from March to April 2009. • Full implementation of the System from May 2009.

  16. ASANTE SANA! THANK YOU! MERCI BEAUCOUP!

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