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Supply Chain Management & Tracking Meeting of States' Health Secretaries

This meeting discusses procurement issues, supply chain management, capacity building, and tracking in the healthcare sector. Topics include lack of standardization, delays in tendering, quality control measures, and the need for a reliable MIS. Implementing ProMIS will improve stock management, generate timely supply schedules, and build an efficient supply chain.

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Supply Chain Management & Tracking Meeting of States' Health Secretaries

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  1. Supply Chain Management & TrackingMeeting of States Health Secretaries’ (15th -16th Jan 2010) B.K. Prasad Joint Secretary (Procurement) MoHFW, GoI

  2. Agenda Points for Discussion Procurement Related Issues. Supply Chain Management. Capacity Building in States & MIS.

  3. Procurement Issues ( Pre -procurement ) Lack of finalisation of Essential Medicine List. Inaccurate quantification of requirements. No availability of Standardized Specifications of Products. Consignee Clarity : Types of Products required at end user stage ; Seasonality of requirements. Absence of Standard Procurement Guidelines.

  4. Procurement Issues (Process Related) Lack of standardized Tender documents, procedures & various elements of Procurement viz : Pre qualification of Vendors /Products/Ordering/Scheduling & evaluation criteria. Delays in tendering, tender decisions, ordering and payment. Transparent Bid Evaluation Process needs to be established. Quality Control measures & process to be in place. No reliable MIS & consumption data not captured.

  5. Fallout of the Week Supply Chain Management. Irregular supply to the public – time taken to settle tenders too long; process initiated towards the end of the year. Un-met needs – Beneficiary denied services Excess supply and wastage due to push system Shortfall in Programme objectives – Poor Patient Care affecting Health Indicators adversely.

  6. Supply Chain Management - Issues Prioritisation of Supply Schedules & Planning. Preparation of monthly ; quarterly & annual Procurement Plan – missing. Distribution and Transportation up to Storage. Storage/Warehousing using FEFO principle. Real time Management Information Systems (MIS). Rationalisation & Capacity Building of Warehouses for having adequate Storage Capacity. Tracking : Monitoring and assessment of Logistics Quality.

  7. Model Components of the Supply Chain • Forecasting / Quantification Assessment. • Ordering /Scheduling & Planning. • Distribution and Transportation. • Storage/Warehousing using FEFO Principle. • Uniform Management Information Systems. • Human Resource Management. • Monitoring and Evaluation.

  8. Benefits of Implementing ProMIS Shall help in correct Quantification and Assessment of requirement. Shall help in capturing factual information for establishing better Stock Management. Generation of Timely Supply Schedules. Centralised Monitoring System. Better Inventory Management tool. Building Efficient Supply Chain. Being a web based system can be accessed from anywhere anytime.

  9. ProMIS: Where are we now • Piloted in all districts of Madhya Pradesh, Orissa, 3 districts of Maharashtra, all GMSDs and MoHFW for RCH, TB, Malaria, Family Welfare & UIP divisions. • Some Pilot States can share their Experiences during the discussions.

  10. Features of ProMIS Web based & user friendly system. Supports FEFO instead of FIFO. Users will access screen on need to know basis. Expandable for schemes and CPA, replicable to states with little customization and technically versatile model & is also Bar Code Enabled. System has been tested independent Quality Assurance authority, and has passed NIC Security Audit. Operational Manual in English and Hindi.

  11. Creation of Central Procurement Agency for all GoI Procurement & Distribution CPA to be a Government company under the Indian Companies Act The CPA will be responsible for: Procurement of health sector goods for GOI in a transparent and efficient manner. Supply chain management. Ensuring timely availability of goods to the user without any stock outs. Standardization, quality control, timely payment to vendors. Addressing the concerns of users and vendors effectively.

  12. Thank You

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