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Joint Operations Facility Brazil

Joint Operations Facility Brazil. Jorge Chediek UN Resident Coordinator. September, 2014. BOS Project Brazil. Joint Operations Facility ( JOF ). JOF. Areas: Procurement HR ICT Travel. BOS. Business Unit f or common operations. Cost effectiveness Quality assurance

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Joint Operations Facility Brazil

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  1. Joint Operations Facility Brazil • Jorge Chediek • UN Resident Coordinator September, 2014

  2. BOS Project Brazil Joint Operations Facility (JOF) JOF • Areas: • Procurement • HR • ICT • Travel BOS • Business Unit • for common operations • Cost effectiveness • Quality assurance • Economy of scale • QCPR 67/226 • ↓ duplication of functions • ↓ admin. and transaction costs JOSC Other observer UN entities: FAO/ PAHO-WHO / UNICEF /WFP

  3. BOS Project Brazil Milestones JOF go live Phase 1: scoping and mapping Phase 2: solution design Phase 3: transition May 2013 Feb. 2014 Aug-Dec. 2014 Dec. 2012 May 2014 Jul. 2014 Jan. 2015 • QCPR 67/226 • UNCT Brazil willingness to engage in BOS • Agreement on BOS pilot project in Brazil • 1st Mission UNDG/HCLM • Project Coordination and Project Assistant recruited • 2nd Mission UNDG/HCLM • JOF (4 areas prioritized) • JOSC’s creation • Project Directors • BOS Facilitation Team • JOSC monthly meetings • Implementation of actions: procedures, structure and staffing

  4. Joint Operations Facility Service Lines • Procurement • Conference and Event management • Communications • Publishing • ICT procurement • Small Value procurement • ICT • Helpdesk • Videoconferencing • Printing • Local software solutions/ development factory • Travel • Staff travel • Non UN staff • HR • Recruitment and selection • Contracting • Staff development/ Common training • Over 470 contracts managed: • 35% National staff • 4% International staff • 61% SC, SSA, IC, UNV, Intern, etc. • Over 17k travel tickets • Exceeding USD 21M • (not counting transaction fees and other services) • Over 370 internal ICT users • USD 650K annually • Over 2.4k processes in 30 categories • Exceeding USD 88.8Kprocured * Information of partnering Organizations (2012)

  5. Joint Operations Facility Work Plan (26 Sept. 2014)

  6. Joint Operations Facility Additional Resources Required • UNDG/HLCM HR Specialist • 45d (October/November, 2014) • UNDG/HLCM Procurement Specialist • 20d (November, 2014) • Local Procurement Consultant • 20-30d (September/October, 2014) • ERPs interoperability • Financial resources • UMOJA

  7. BOS Project Brazil Cost-Benefit Analysis (CBA) • As highlighted in the last JFBO-N meeting (June), the CBA approach and methodology for Brazil would be drafted by UNICEF to be discussed next JFBO-N meeting (September). • Proposal: • UNCT Brazil participation in the discussions in devising the CBA methodology for the BOS in Brazil. • Use of different approaches and methods to enable a linkage between the partnering and non-partnering agencies under the JOF.

  8. THANK YOU!

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