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Software Developers Conference

Software Developers Conference. Orlando, FL October 29, 2006. Welcome. Katie Blot. Welcome 2:00 PM – 2:20 PM Higher Education Reconciliation Act Overview 2:20 PM – 2:40 PM Central Processing System Update 2:40 PM – 3:10 PM Break 3:10 PM – 3:25 PM

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Software Developers Conference

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  1. Software Developers Conference Orlando, FL October 29, 2006

  2. Welcome Katie Blot

  3. Welcome 2:00 PM – 2:20 PM Higher Education Reconciliation Act Overview 2:20 PM – 2:40 PM Central Processing System Update 2:40 PM – 3:10 PM Break 3:10 PM – 3:25 PM Common Origination and Disbursement Update 3:25 PM – 3:55 PM Round Table 3:55 PM – 4:25 PM Closing 4:25 PM – 4:40 PM Adjourn 4:40 PM Agenda

  4. Contact Information I appreciate your feedback and comments. I can be reached at: Name: Katie Blot Phone: 202-377-3528 Email: Katie.Blot@ed.gov

  5. CPS and COD Update Higher Education Reconciliation Act (HERA) Overview and 2007-2008 Annual Release Update Sue O’Flaherty and Marilyn LeBlanc

  6. Topics • HERA Overview • Central Processing System Update • Common Origination and Disbursement Update • National Student Loan Data System • Questions and Answers

  7. Higher Education Reconciliation Act (HERA)Overview Sue O’Flaherty

  8. HERA Overview • Completed releases: • Changes to 2006-2007 Need Analysis • ACG Website, ISIR/SAR Comment Codes, and notifications to students • COD release 5.1A: Grad PLUS Electronic and Paper Promissory note processing • COD release 5.1B: ACG/SMART CFL and CFL Adjustments

  9. HERA Overview • Completed releases, continued • R2T4 on the WEB released • EDEXpress 2.0 Grad PLUS • COD 5.2A Grad PLUS • EDEXpress 3.0 • DL Tools

  10. HERA Overview • Upcoming HERA Releases: • EDExpress 4.0: December 15, 2006 • COD 5.2B: December 16, 2006 • NSLDS: December 17, 2006 • CPS Annual Release with HERA Changes: January 1, 2007 • EDExpress 5.0: April 1, 2007 • COD 6.0: April 14, 2007

  11. Technical References • COD Technical reference releases since August 3, 2006, include: • 2005-2006, COD Technical Reference August • 2006-2007, COD Technical Reference August • 2006-2007, COD Technical Reference Second Update • 2006-2007, COD Technical Reference September

  12. Technical References • CPS Technical References since August 3, 2006, include: • EDE Technical Reference, Record Layouts, August • EDE Technical Reference, Record Layouts, August • 2007-2008, Developers Specifications 8/15/06 • SAIG Message Classes release August

  13. Technical References • Upcoming Technical Reference and information updates will be available on or about: • COD - 11/17/2006 • 2006-2007 COD Technical Reference - Update • 2007-2008 COD Technical Reference - All Sections (except Vol. IV: Direct Loan Tools, Vol. VI, Sec. 3 Pell Grant Calculation Table) • Tentative date for future Technical Reference publication • COD - 02/16/2007 • 2007-2008 COD Technical Reference - Update

  14. Information Updates • Upcoming CPS References: October • ISIR Guide • Summary of Changes for Application Processing System • EDE Technical Reference - update

  15. Information Updates • Upcoming CPS References: November • School Electronic Processing Guide • SAR/ISIR Comment Codes and Text • Student Web Application Products Process Guide • Federal School Code List

  16. ACG and SMART Regulations • Interim Final regulations published on July 3, 2006, for the 2006-2007 award year. • Based on public comments received, anticipate publishing final regulations by November 1, 2006, for the 2007-2008 award year. • Regulations for the third and subsequent years will be developed through negotiated rulemaking.

  17. Academic Year Definition Update • Academic year is defined in section 481(a) of the HEA. • For credit hour programs, requires completion of at least 24 semester or 36 quarter credits, and • Minimum of 30 weeks of instruction.

  18. Academic Year Definition Update • Credit completion: institution to determine minimum credit completion required. • May or may not coincide with institution’s academic grade level progression (ex. Freshman, Sophomore, etc)

  19. Academic Year Definition Update 30 Week Determination: • Institution’s can assume that there was 30 weeks of instruction time for each increment of credit hours • Institution must determine actual weeks of instruction if requested by student.

  20. Academic Year Definition Update 30 Week Determination • In determining actual weeks, institution may not assign weeks of instruction for Advance Placement (AP) or International Baccalaureate (IB) coursework • AP and IB credits do not have to be included in total credits when determining ACG/SMART eligibility.

  21. Academic Year Definition Update • For 2006-2007 and 2007-2008, the Fourth Year National SMART Grant eligibility ends when the student has completed the minimum number of credits required for completion of their academic program. • Example, the fourth academic year of an engineering program that requires 130 credits ends when the student has earned 130 credits

  22. Central Processing System (CPS) Update Marilyn LeBlanc

  23. 2007-2008 FAFSA • The 2007-2008 FAFSA received OMB clearance on September 29, 2006 • Final check with IRS for tax form references completed. • Printing scheduled to start October 27

  24. 2007-2008 FAFSA • Changes from August draft include: • Renumbered pages • Form itself now numbered pages 7 -10 • State deadline changes for LA, OK & TN • 2006 IRS line changes for 1040A, 1040EZ, and Worksheet B references • Notes on investment questions clarified • Notes for “are you a veteran” reorganized

  25. 2007-2008 Software Developer Specifications • Draft specifications posted August 15 • Update posted September 1 • Correction made to EFC State and Other Tax Allowance table • Notes added to clarify changes to IPA and Asset Conversion rates in EFC calculation

  26. 2007-2008 Software Developer Specifications • Update posted September 1, continued. • IPA table for independents with dependents is no longer the same as the table for parents of dependent students • Asset conversion rate updated for independent and dependent student but not for parents of dependent students

  27. 2007-2008 ISIR • Draft record layout posted August 4 • Record length increased from 2600 to 2975 bytes • Deleted data elements • Interested in student loans • Interested in work study

  28. 2007-2008 ISIR • Added data elements • Type of Aid Interested in Receiving • Active Military Duty • Student/Parent SSI Benefits • Student/Parent Food Stamps • Student/Parent Free Reduced Price Lunch • Student/Parent TANF Benefits • Student/Parent WIC Benefits

  29. 2007-2008 ISIR • Fields were reordered and renumbered to match FAFSA • NSLDS Financial Aid History Data expanded • Grad PLUS MPN Indicator added • ACG and SMART Grant data added • Other annual changes made

  30. 2007-2008 ISIR • Reminder - New CPS Internal Field number assigned to each data element will be used for submitting EDE corrections • Replaces SAR field number on correction record • Matches Application/SAR field number up to First College Choice field (field #97)

  31. CPS Test System • Test files will be provided in November for self testing. • Test System available beginning November 20, 2006, and remains available through end of processing cycle • User Guide will be posted to Federal Student Aid Download Web site (FSAdownload.ed.gov) by the end of October

  32. CPS Test System Questions on specifications or testing? Name:Teri Hunt Phone: 301-572-0263 Email: Teri.Hunt@orcmacro.com

  33. CPS Contact Information We appreciate your feedback and comments. We can be reached at: Phone: 1-800-330-5947 Email:cpssaig@ed.gov

  34. Contact Information I appreciate your feedback and comments. I can be reached at: Name: Marilyn LeBlanc Phone: 202-377-3205 Email: Marilyn.LeBlanc@ed.gov

  35. Common Origination and Disbursement (COD) Update Sue O’Flaherty

  36. Topics Covered • COD 5.2B Release • Financial Award ID review • Student Level Code • Testing • COD 6.0 Release • Key Changes • Reports

  37. Financial Award ID Review • Financial Award ID & Financial Award Number are new concepts for grant program • Assists in properly directing overpayment information at Collections • Comparable to Loan ID

  38. Financial Award ID • Financial Award ID • Helps COD distinguish multiple awards for the same student at the same school for the same Award Year • Financial Award Number • The last 3 positions of the Award ID

  39. Financial Award ID • Elements or the Financial Award ID • Current SSN • Award Type (A=ACG, T = National SMART) • Award Year (07) • Pell School ID • Award Sequence Number (Financial Award Number) • 21 characters in length

  40. Financial Award ID & Financial Award Number • Example 1 - Student A Student level code of 1 receives an ACG Award $750 Fall Disbursement $375 Award ID xxxxxxxxxA07xxxxxx001 Financial Award Number 001 Spring Disbursement $375 Award ID xxxxxxxxxA07xxxxxx001 Financial Award Number 001

  41. Financial Award ID & Financial Award Number • Example 2 - Student B Student level code of 1 receives an ACG Award $750 Fall Disbursement $375 Award ID xxxxxxxxxA07xxxxxx001 Financial Award Number 001 Progresses to student level code of 2 receives an ACG Award $1300 Spring Disbursement $650 Award ID xxxxxxxxxA07xxxxxx002 Financial Award Number 002

  42. Financial Award ID & Financial Award Number • Example 3 - Student C Student level code of 3 receives a SMART Award $4000 Fall Disbursement $2000 Award ID xxxxxxxxxT07xxxxxx001 Financial Award Number 001 Spring Disbursement $2000 Award ID xxxxxxxxxT07xxxxxx001 Financial Award Number 001

  43. Financial Award ID & Financial Award Number • Example 4 - Student D Student level code of 3 receives a SMART Award $4000 Fall Disbursement $2000 Award ID xxxxxxxxxT07xxxxxx001 Financial Award Number 001 Progresses to student level code of 4 and receives a SMART Award $4000 Spring Disbursement $2000 Award ID xxxxxxxxxT07xxxxxx002 Financial Award Number 002

  44. Student Level Code • For Direct Loans, student level code is part of the loan key block. • For ACG and SMART, student level code is part of the ACG/SMART award blocks • For ACG and SMART, student level code is within the award blocks because it helps to determine eligibility and the amount.

  45. Student Level Code • If the student changes grade level in the award year, schools needs to submit a new award with the new grade level. • Schools can send full award amount mid year or can adjust the award amount to equal remaining amount for the award year.

  46. Student Level Code • The student level code for ACG and SMART have the same values as DL. • Valid Values are; 0, 1, 2, 3, 4, 5, 6, and 7.

  47. COD 5.2B Testing • Manual Validation Testing, Open Enrollment: November 1, 2006 • Structured Testing, Open Enrollment: January 8, 2007

  48. COD 5.2B Record Submission • ACG and National SMART record can be sent to COD beginning December 16, 2006. • Schools must begin submitting ACG and National SMART records by January 17, 2007. • Spring funds will be held until fall records are sent to COD • 30-Day Disbursement Waiver is over on January 17, 2007

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